EIN: 741193439
UEI: UF5KCNNHH8C7
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 31, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 1, 2026 (38 days from today).
What is a management decision? →Federal Program: Maternal, Infant and Early Childhood Home Visiting Grant (including COVID-19) - ALN 93.870; Federal Award # 24853633; passed through Texas Department of Family and Protective Services; passed through Texas Health and Human Services Commission. State Programs: Texas Home Visiting (THV) Program Grant - Award # 24853633; direct funding from Texas Department of Family and Protective Services. Texas Home Visiting (THV) Program Grant - Award # 24853633; direct funding from Texas Health and Human Services Commission. Criteria: Uniform Guidance (2 CFR 200.318 - 200.327) and TxGMS (General Procurement Standards) requires non-federal entities to ensure procurements are conducted using appropriate methods based on dollar thresholds and retain supporting documentation, including an adequate number of quotations from qualified sources for simplified acquisitions (formerly small purchases). Condition /Context: During testing of procurement transactions, two instances were identified in which management incorrectly classified procurements as sole source without adequate justification in accordance with Uniform Guidance or TxGMS, as applicable. Additionally, in these two instances tested, management did not retain sufficient documentation of quotes to support that procurements were conducted in compliance with simplified acquisition requirements (formerly small purchase). Questioned Costs: None Effect: Noncompliance with procurement requirements of Uniform Guidance and TxGMS, which increases the risk that purchases were not conducted in a manner providing full and open competition and may result in disallowed costs or increased scrutiny from grantor agencies. Cause: The condition resulted from inadequate procurement controls, including a lack of formalized review procedures for determining and documenting appropriate procurement methods. This resulted in United Way ATX not retaining the required supporting documentation for competitive procurements. Recommendations: United Way ATX should strengthen procurement controls by performing supervisory review of procurement classification and supporting documentation prior to approval and payment. In addition, management should implement standardized documentation requirements, including identification of procurement methods used and retention of quotes or bids for applicable procurements.
Show full finding ▾Hide full finding ▴Federal Program: Maternal, Infant and Early Childhood Home Visiting Grant (including COVID-19) - ALN 93.870; Federal Award # 24853633; passed through Texas Department of Family and Protective Services; passed through Texas Health and Human Services Commission. State Programs: Texas Home Visiting (THV) Program Grant - Award # 24853633; direct funding from Texas Department of Family and Protective Services. Texas Home Visiting (THV) Program Grant - Award # 24853633; direct funding from Texas Health and Human Services Commission. Criteria: Uniform Guidance (2 CFR 200.318 - 200.327) and TxGMS (General Procurement Standards) requires non-federal entities to ensure procurements are conducted using appropriate methods based on dollar thresholds and retain supporting documentation, including an adequate number of quotations from qualified sources for simplified acquisitions (formerly small purchases). Condition /Context: During testing of procurement transactions, two instances were identified in which management incorrectly classified procurements as sole source without adequate justification in accordance with Uniform Guidance or TxGMS, as applicable. Additionally, in these two instances tested, management did not retain sufficient documentation of quotes to support that procurements were conducted in compliance with simplified acquisition requirements (formerly small purchase). Questioned Costs: None Effect: Noncompliance with procurement requirements of Uniform Guidance and TxGMS, which increases the risk that purchases were not conducted in a manner providing full and open competition and may result in disallowed costs or increased scrutiny from grantor agencies. Cause: The condition resulted from inadequate procurement controls, including a lack of formalized review procedures for determining and documenting appropriate procurement methods. This resulted in United Way ATX not retaining the required supporting documentation for competitive procurements. Recommendations: United Way ATX should strengthen procurement controls by performing supervisory review of procurement classification and supporting documentation prior to approval and payment. In addition, management should implement standardized documentation requirements, including identification of procurement methods used and retention of quotes or bids for applicable procurements.
Planned Corrective Action: Management will strengthen procurement policies, procedures, and documentation practices to ensure compliance with Uniform Guidance (2 CFR 200.318–200.327) and TxGMS general procurement standards. Actions will include: updating the procurement policy to clarify procurement methods and dollar thresholds; adopting a standardized procurement justification template for sole source determinations that requires documented rationale and supervisory approval; implementing a required procurement file checklist that documents the procurement method used, vendor selection process, quotes or bids obtained, and retained supporting documentation; instituting supervisory review and sign off of procurement classification and supporting documentation prior to award approval and payment; providing targeted training for Programs, Finance, and Procurement staff on procurement rules, sole source justification, and simplified acquisition documentation requirements; and performing a retrospective review of the two identified procurements to complete or document required supporting evidence and remediate any gaps. Finance will perform periodic testing of procurement files to verify adherence to the updated procedures and report findings to management and the Audit Committee. Responsible Parties: Kyle Bolls, Controller Ryan Parks, CFO Estimated Completion Date: September 30, 2026
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
2019-001 Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant - CFDA #93.870 - Grant #24532533; Passed through the Texas Department of Family and Protective Services. Criteria: United Way ATX must follow the procurement standards set out within Uniform Guidance at 2 CFR sections 200.318 through 200.326. United Way ATX must use their own documented procurement procedures, which reflect applicable State and local laws and regulations, provided that the procurements conform to applicable Federal statutes and the procurement requirements identified in 2 CFR part 200. Per Uniform Guidance 2 CFR section 200.318(i), United Way ATX must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. Per Uniform Guidance 2 CFR section 200.320(f), procurement by noncompetitive proposals (solicitation of a proposal from only one source) may be used only when one or more of the following circumstances apply, which should be properly documented: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate. Condition /Context: United Way ATX?s procurement policy does not describe acceptable documentation to support determination of a vendor being classified as a sole source (noncompetitive procurement). United Way ATX was not able to provide proper documentation to support the noncompetitive circumstance and justification of sole source procurement for three selections. Questioned Costs: None Effect: Noncompliance with the Procurement requirements of the Uniform Guidance. Cause: This was the implementation year for procurement policies under Uniform Guidance. Recommendations: United Way ATX should review and revise their procurement policy to ensure compliance with Uniform Guidance along with applicable State and local laws and regulations. United Way ATX should maintain records sufficient to detail the history of procurement per the Uniform Guidance when the sole source procurement method is used.
Show full finding ▾Hide full finding ▴2019-001 Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant - CFDA #93.870 - Grant #24532533; Passed through the Texas Department of Family and Protective Services. Criteria: United Way ATX must follow the procurement standards set out within Uniform Guidance at 2 CFR sections 200.318 through 200.326. United Way ATX must use their own documented procurement procedures, which reflect applicable State and local laws and regulations, provided that the procurements conform to applicable Federal statutes and the procurement requirements identified in 2 CFR part 200. Per Uniform Guidance 2 CFR section 200.318(i), United Way ATX must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. Per Uniform Guidance 2 CFR section 200.320(f), procurement by noncompetitive proposals (solicitation of a proposal from only one source) may be used only when one or more of the following circumstances apply, which should be properly documented: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate. Condition /Context: United Way ATX?s procurement policy does not describe acceptable documentation to support determination of a vendor being classified as a sole source (noncompetitive procurement). United Way ATX was not able to provide proper documentation to support the noncompetitive circumstance and justification of sole source procurement for three selections. Questioned Costs: None Effect: Noncompliance with the Procurement requirements of the Uniform Guidance. Cause: This was the implementation year for procurement policies under Uniform Guidance. Recommendations: United Way ATX should review and revise their procurement policy to ensure compliance with Uniform Guidance along with applicable State and local laws and regulations. United Way ATX should maintain records sufficient to detail the history of procurement per the Uniform Guidance when the sole source procurement method is used.
SCHEDULE OF CORRECTIVE ACTION PLAN (AUDITEE PREPARED) YEAR ENDED JUNE 30, 2019 Finding 2019-001 Planned Corrective Action: United Way ATX is in the process of updating our procurement policies. The review of those processes will include specific documentation to support future procurement by noncompetitive proposals. This documentation will include the specific circumstances and justification for sole source procurements. Additionally, review processes will be implemented to ensure that these situations are reviewed and approved by appropriate individuals within the organization. Responsible Party: Finance Grants Manager of United Way ATX Estimated Completion Date: Revised policies and procedures to be implemented by January 1, 2020, including a retrospective review of all procurements that have occurred since August 1, 2019.
2019-002 Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant - CFDA #93.870 - Grant #24532533; Passed through the Texas Department of Family and Protective Services. Criteria: United Way ATX must follow the subrecipient monitoring standards set out within Uniform Guidance at 2 CFR sections 200.331. As a pass-through entity, United Way ATX must provide certain information to the subrecipient that describes the Federal award and subaward including the federal award identification, subrecipient?s unique identifier, federal award date, subaward period of performance start and end date, among other information. Condition /Context: The subaward agreements with subrecipients did not include all required information under the Uniform Guidance, specifically: ? Federal Award Date of award to the recipient by the Federal agency, ? Federal Award ID, ? Federal Award ID Number, ? Federal award project description, ? Name of federal awarding agency, ? Subrecipient?s unique entity identifier, and ? CFDA number and name Questioned Costs: None Effect: Noncompliance with the Subrecipient Monitoring requirements of the Uniform Guidance. Cause: This was the initial year the major program is being audited. Recommendations: United Way ATX should communicate the required information to the subrecipients.
Show full finding ▾Hide full finding ▴2019-002 Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant - CFDA #93.870 - Grant #24532533; Passed through the Texas Department of Family and Protective Services. Criteria: United Way ATX must follow the subrecipient monitoring standards set out within Uniform Guidance at 2 CFR sections 200.331. As a pass-through entity, United Way ATX must provide certain information to the subrecipient that describes the Federal award and subaward including the federal award identification, subrecipient?s unique identifier, federal award date, subaward period of performance start and end date, among other information. Condition /Context: The subaward agreements with subrecipients did not include all required information under the Uniform Guidance, specifically: ? Federal Award Date of award to the recipient by the Federal agency, ? Federal Award ID, ? Federal Award ID Number, ? Federal award project description, ? Name of federal awarding agency, ? Subrecipient?s unique entity identifier, and ? CFDA number and name Questioned Costs: None Effect: Noncompliance with the Subrecipient Monitoring requirements of the Uniform Guidance. Cause: This was the initial year the major program is being audited. Recommendations: United Way ATX should communicate the required information to the subrecipients.
SCHEDULE OF CORRECTIVE ACTION PLAN (AUDITEE PREPARED) YEAR ENDED JUNE 30, 2019 Finding 2019-002 Planned Corrective Action: The fiscal year 2020 contracts which were executed in August 2019 included the following required information: ? Federal Award Date to United Way ATX by the Federal agency ? Federal Award ID ? Federal award project description ? Name of Federal awarding agency ? CFDA number and name United Way ATX is in the process of amending the fiscal year 2020 contracts with each sub-recipient to include the following items that were not initially included: ? Federal Award ID Number ? Sub-recipient?s unique entity identifier United Way ATX will work with each sub-recipient to ensure the amendments are signed. Additionally, United Way ATX is implementing a new policy and procedure to review the requirements at 2 CFR section 200.331 on at least a quarterly basis and update a contract requirements checklist which will be utilized prior to signing any new contracts to ensure that the required information is included in each contract. Responsible Party: Finance Grants Manager of United Way ATX Director of Family Connects and MIECHV of United Way ATX Estimated Completion Date: Revised policies and procedures to be implemented by March 31, 2020, including a retrospective review of all contracts for fiscal year 2020.
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