EIN: 710329638
UEI: P3C9PEU8C914
Data as of August 26, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on November 29, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by May 29, 2024 (819 days ago).
What is a management decision? →See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴See attached management’s corrective action plan.
The enrollment date is submitted by the Registrar Office to Clearinghouse monthly. CBC will set up a monthly validation of the accuracy of the NSLDS data submitted by Clearinghouse. The Registrar office will provide all data submitted to Clearinghouse monthly. CBC will verify this dataa to make sure the information has been updated correctly.
FAC accepted this audit on August 16, 2021 — management decision was due February 16, 2022.
Condition and Context Out of the 12 students tested, only 7 had the correct status reflected in NSLDS. Cause The College enters a withdrawn status into graduate students after the last day of classes while waiting for final grades to post. All five students that had an incorrect status showed Withdrawn instead of Graduate, meaning the College never updated the status to reflect the change. Effect Failure to properly classify the correct status in NSLDS increases the risk of material noncompliance with the federal Student Financial Assistance program requirements and may result in rejection of all or part of the reported disbursements.
Show full finding ▾Hide full finding ▴Condition and Context Out of the 12 students tested, only 7 had the correct status reflected in NSLDS. Cause The College enters a withdrawn status into graduate students after the last day of classes while waiting for final grades to post. All five students that had an incorrect status showed Withdrawn instead of Graduate, meaning the College never updated the status to reflect the change. Effect Failure to properly classify the correct status in NSLDS increases the risk of material noncompliance with the federal Student Financial Assistance program requirements and may result in rejection of all or part of the reported disbursements.
CBC had a change in institutional reporting personnel at the beginning of the 19-20 academic year. As our new employee was on onboarding and learning the reports and procedures, these files were apparently missed. It is our goal to provide accurate and timely data; therefore, we are taking steps to refine and expand our reporting calendar in effort to come in compliance with the NSLDS 60-day status change reporting window. We will implement a manual check in early July to make sure that all May graduates are coded correctly in the NSLDS system.
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
Section III ? Federal Awards Findings and Questioned Costs Finding number: 2019-01 Federal agency: U.S. Department of Education Program: Student Financial Assistance Cluster CFDA #: 84.268 Criteria According to 34 CFR Section 685.203(j): Maximum loan amounts. In no case may a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan amount exceed the student's estimated cost of attendance for the period of enrollment for which the loan is intended, less ? 1. The student's estimated financial assistance for that period; and 2. In the case of a Direct Subsidized Loan, the borrower?s expected family contribution for that period. According to 2 CFR Part 200, Appendix XI Compliance Supplement updated April 2018: In determining loan amounts for subsidized Stafford loans, the financial aid administrator subtracts for the COA, the EFC and the estimated financial assistance for the period of enrollment that the student (or parent on behalf of the student) will receive from Federal, State, institutional or other sources Unsubsidized Stafford loans, PLUS loans, loans made by a school to assist the student, and Statesponsored loans may be used to substitute for EFC. According to Volume 3 Chapter 7 of the 2018-2019 Student Financial Aid Handbook: Except for Pell Grants, Title IV award amounts are also constrained by the other aid that a student receives, known as Estimated Financial Assistance (EFA). The general rule is that the student?s total aid may not exceed the student?s financial need. (Need = Cost of Attendance minus EFC.) The cost of attendance for the Campus-Based, TEACH Grant, and Direct/Direct PLUS Loan programs is based on the student?s enrollment status and costs for the period for which the aid is intended. The Cost of Attendance (COA) used for Pell Grants and Iraq & Afghanistan Service Grants is always the full-year costs for a full-time student, so you may have to prorate actual or average costs up for students who are attending less than an academic year (or who are part-time in a term program) or prorate down for students who are attending for periods longer than an academic year. The process of awarding aid without exceeding the student?s financial need is traditionally called packaging. Packaging is a process that varies from school to school, depending on the types of scholarship and other aid available at the school, and the characteristics of the student population. Condition The Financial Aid Office is responsible for awarding, federal, state and institutional financial aid. The Federal Government requires the College to compare the student?s Cost of Attendance (?COA?) with the student?s Estimated Family Contribution (?EFC?) and Estimated Financial Assistance (?EFA?). EFA must include all grants and scholarships the College anticipates the student will receive regardless of the source. The total aid awarded to a student cannot exceed the student?s COA. Out of a sample of sixty students, one student received aid in excess of their financial need and cost of attendance. 28 CENTRAL BAPTIST COLLEGE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2019 Section III ? Federal Awards Findings and Questioned Costs Condition - Continued The student received $8,000 in scholarships, $6,500 in Federal unsubsidized loans and $12,092 in Federal PLUS loans for a total of $26,592. The student?s cost of attendance was $25,592. Cause After an increase in a student?s scholarship amount, the Financial Aid Office failed to review the student?s financial aid award package to determine if any adjustments needed to be made. Federal direct loans were not adjusted and thus the overaward occurred. Effect The student received scholarships and Federal loans that in total exceeded their cost of attendance. Questioned Costs $1,000 Context Out of 60 students selected for testing, one student received funding that exceeded cost of attendance by $1,000. Recommendation The College should review its processes and procedures for determining each student?s financial aid eligibility. Where vulnerable, the College should develop and/or modify its policies and procedures, including packaging, to ensure that correct amounts will be awarded to students in conformity with financial need requirements. If the Financial Aid office is notified of additional aid, the student?s financial aid award should be reviewed to determine if any adjustments needs to be made to the award. Views of Responsible Officials The College agrees with this finding.
Show full finding ▾Hide full finding ▴Section III ? Federal Awards Findings and Questioned Costs Finding number: 2019-01 Federal agency: U.S. Department of Education Program: Student Financial Assistance Cluster CFDA #: 84.268 Criteria According to 34 CFR Section 685.203(j): Maximum loan amounts. In no case may a Direct Subsidized, Direct Unsubsidized, or Direct PLUS Loan amount exceed the student's estimated cost of attendance for the period of enrollment for which the loan is intended, less ? 1. The student's estimated financial assistance for that period; and 2. In the case of a Direct Subsidized Loan, the borrower?s expected family contribution for that period. According to 2 CFR Part 200, Appendix XI Compliance Supplement updated April 2018: In determining loan amounts for subsidized Stafford loans, the financial aid administrator subtracts for the COA, the EFC and the estimated financial assistance for the period of enrollment that the student (or parent on behalf of the student) will receive from Federal, State, institutional or other sources Unsubsidized Stafford loans, PLUS loans, loans made by a school to assist the student, and Statesponsored loans may be used to substitute for EFC. According to Volume 3 Chapter 7 of the 2018-2019 Student Financial Aid Handbook: Except for Pell Grants, Title IV award amounts are also constrained by the other aid that a student receives, known as Estimated Financial Assistance (EFA). The general rule is that the student?s total aid may not exceed the student?s financial need. (Need = Cost of Attendance minus EFC.) The cost of attendance for the Campus-Based, TEACH Grant, and Direct/Direct PLUS Loan programs is based on the student?s enrollment status and costs for the period for which the aid is intended. The Cost of Attendance (COA) used for Pell Grants and Iraq & Afghanistan Service Grants is always the full-year costs for a full-time student, so you may have to prorate actual or average costs up for students who are attending less than an academic year (or who are part-time in a term program) or prorate down for students who are attending for periods longer than an academic year. The process of awarding aid without exceeding the student?s financial need is traditionally called packaging. Packaging is a process that varies from school to school, depending on the types of scholarship and other aid available at the school, and the characteristics of the student population. Condition The Financial Aid Office is responsible for awarding, federal, state and institutional financial aid. The Federal Government requires the College to compare the student?s Cost of Attendance (?COA?) with the student?s Estimated Family Contribution (?EFC?) and Estimated Financial Assistance (?EFA?). EFA must include all grants and scholarships the College anticipates the student will receive regardless of the source. The total aid awarded to a student cannot exceed the student?s COA. Out of a sample of sixty students, one student received aid in excess of their financial need and cost of attendance. 28 CENTRAL BAPTIST COLLEGE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2019 Section III ? Federal Awards Findings and Questioned Costs Condition - Continued The student received $8,000 in scholarships, $6,500 in Federal unsubsidized loans and $12,092 in Federal PLUS loans for a total of $26,592. The student?s cost of attendance was $25,592. Cause After an increase in a student?s scholarship amount, the Financial Aid Office failed to review the student?s financial aid award package to determine if any adjustments needed to be made. Federal direct loans were not adjusted and thus the overaward occurred. Effect The student received scholarships and Federal loans that in total exceeded their cost of attendance. Questioned Costs $1,000 Context Out of 60 students selected for testing, one student received funding that exceeded cost of attendance by $1,000. Recommendation The College should review its processes and procedures for determining each student?s financial aid eligibility. Where vulnerable, the College should develop and/or modify its policies and procedures, including packaging, to ensure that correct amounts will be awarded to students in conformity with financial need requirements. If the Financial Aid office is notified of additional aid, the student?s financial aid award should be reviewed to determine if any adjustments needs to be made to the award. Views of Responsible Officials The College agrees with this finding.
Management?s Corrective Action Plan Finding number: 2019-001 Federal agency: U.S. Department of Education Program: Student Financial Assistance Cluster CFDA #?s: 84.268 Award year: 2019 Corrective Action Plan: To ensure that future overawards do not occur, we have specified the following in our Financial Aid procedures and it will be distributed to and reviewed with all Financial Aid staff. ?At any time after initial packaging has been completed for a student, if we are made aware of an additional scholarship or a change to an existing scholarship, the student file will be pulled and the complete package will be reviewed and recalculated to verify that the need and the cost of attendance budget have not been exceeded. In addition, we will run a full student aid report from the campus SIS to double-check all aid amounts before any aid disbursements occur.? Timeline for Implementation of Corrective Action Plan: Implementation of this action plan will occur immediately. Contact Person Tonya M. Hammontree Director of Financial Aid Student Financial Services Central Baptist College 1501 College Avenue, Conway, AR 72034 (501) 205-8809 thammontree@cbc.edu
FAC accepted this audit on October 25, 2017 — management decision was due April 25, 2018.
GSA_MIGRATION
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