EIN: 646001212
UEI: ZKRUK9YJFJZ7
Data as of August 26, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 20, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 20, 2022 (1436 days ago).
What is a management decision? →We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I School Improvement Fund by $27,813 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The district made an adjustment at year end to clear all cash management liabilities and interfund loan errors from prior periods in the federal funds. This adjustment cleared any remaining deferred revenue and moved excessive cash to district maintenance in an attempt to properly reclassify expenditures and accurately state the fund balances of the federal funds and district maintenance. Although the district made every effort to support the adjustment, including a third-party review of expenditures and matching reimbursement requests, it could not be determined if the adjustment was completely accurate due to the duration of the problem and the inadequate record keeping in the prior periods. However, due to the third-party review, the adjusted balances seem reasonable and fairly stated. Context: Federal funds were reviewed for excessive cash balances and/or fund balances at year end. District provided the explanation and support for the adjustment. Cause: Improper internal controls resulted in the district not recording expenditures and reimbursements accurately and timely. Effect: The effect could lead to fraud and errors occurring, if transactions are not properly recorded accurately and timely. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I School Grants to local educational agencies - $27,813 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district. Response: Please refer to the Auditee?s Corrective Action Plan beginning on page 77.
Show full finding ▾Hide full finding ▴Material Weakness/Material Noncompliance 2021-004 Finding Cash management excessive cash and fund balances. Programs: Title I Grants to Local Educational Agencies, CFDA #84.010 Supporting Effective Instruction state grants, CFDA #84.367 Rural education, CFDA #84.358 Repeat Finding: Repeat finding from 2019-008 & 2020-006 Criteria: Management is responsible for complying with the requirements of the Mississippi Department of Education Special Education Policy and Procedures Manual, which recommends that expenditures should be expended before the reimbursements are requested. Condition: We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I School Improvement Fund by $27,813 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The district made an adjustment at year end to clear all cash management liabilities and interfund loan errors from prior periods in the federal funds. This adjustment cleared any remaining deferred revenue and moved excessive cash to district maintenance in an attempt to properly reclassify expenditures and accurately state the fund balances of the federal funds and district maintenance. Although the district made every effort to support the adjustment, including a third-party review of expenditures and matching reimbursement requests, it could not be determined if the adjustment was completely accurate due to the duration of the problem and the inadequate record keeping in the prior periods. However, due to the third-party review, the adjusted balances seem reasonable and fairly stated. Context: Federal funds were reviewed for excessive cash balances and/or fund balances at year end. District provided the explanation and support for the adjustment. Cause: Improper internal controls resulted in the district not recording expenditures and reimbursements accurately and timely. Effect: The effect could lead to fraud and errors occurring, if transactions are not properly recorded accurately and timely. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I School Grants to local educational agencies - $27,813 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district. Response: Please refer to the Auditee?s Corrective Action Plan beginning on page 77.
2021-004 Cash management excessive cash and fund balances. A. Name of contact person responsible for corrective action: Name: Tommy Branch Title: Superintendent B. Corrective action planned: The district will implement better controls to ensure all federal reimbursement requests are accurate and will follow the MDE policy and procedures manual ensuring expenditures are expended before requests are made. C. Anticipated completion date: June 30, 2022
2020-006
Timesheets are not being reconciled weekly for hourly employees to ensure overtime or docked pay is being properly calculated. Most of the timesheets reviewed by the auditor were not accurate due to mistakes by employees clocking in and out and/or time not being reconciled. Context: Auditor reviewed the April timesheets for all hourly employees in the payroll samples. Cause: Management had a lack of controls that resulted in the timesheets not being reconciled for the hourly employees. Effect: The effect is some employees not getting paid the proper overtime and/or getting docked for hours not worked. Questioned Cost: None Recommendation: We recommend that the school district comply with the record-keeping requirement of the federal wage and hour law by properly reconciling timesheets records on a weekly basis. Response: Please refer to the Auditee?s Corrective Action Plan beginning on page 77.
Show full finding ▾Hide full finding ▴Significant Deficiency/Noncompliance 2021-005 Finding Payroll expenditures ? timesheets not being reconciled Programs: Title I Grants to Local Educational Agencies, CFDA #84.010 Special Education IDEA Part B, CFDA #84.027 Repeat Finding: Not a repeat finding Criteria: The school district is charged with developing controls around payroll expenditures that will provide authorization of pay through school board approval and the existence of time and attendance records. The district should also have controls, including policies and procedures, that will ensure compliance with the record-keeping requirements of the federal wage and hour law. Condition: Timesheets are not being reconciled weekly for hourly employees to ensure overtime or docked pay is being properly calculated. Most of the timesheets reviewed by the auditor were not accurate due to mistakes by employees clocking in and out and/or time not being reconciled. Context: Auditor reviewed the April timesheets for all hourly employees in the payroll samples. Cause: Management had a lack of controls that resulted in the timesheets not being reconciled for the hourly employees. Effect: The effect is some employees not getting paid the proper overtime and/or getting docked for hours not worked. Questioned Cost: None Recommendation: We recommend that the school district comply with the record-keeping requirement of the federal wage and hour law by properly reconciling timesheets records on a weekly basis. Response: Please refer to the Auditee?s Corrective Action Plan beginning on page 77.
2021-005 Payroll expenditures ? timesheets not being reconciled. D. Name of contact person responsible for corrective action: Name: Dennis Singleterry Title: Business Manager E. Corrective action planned: The district will implement the proper controls to ensure timesheets are being reconciled and will comply with the record-keeping requirements of the federal wage and hour law. F. Anticipated completion date: June 30, 2022
FAC accepted this audit on March 30, 2021 — management decision was due September 30, 2021.
We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I Fund by $415,620.64 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The cash balance was excessive for the Title II Supporting Effective Instruction State Grants by $78,884.07 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 3. The cash balance was excessive for Title V Rural and Low Fund by $37,433.52 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 4. The cash balance was excessive for EHA Preschool Fund by $7,135.82 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. Cause: Improper internal controls resulted in the district not requesting reimbursements accurately. Effect: By requiring more than one staff member to review the reimbursement request reduces the risk of fraud and errors occurring and not being detected within a timely period. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I Grants to local educational agencies - $415,620.64Supporting Effective Instruction state grants - $78,884.07 Rural Education - $37,433.52 Special Education Preschool grants Fund - $7,135.82 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district.
Show full finding ▾Hide full finding ▴Section III: Federal Award Findings and Questioned Costs Material Weaknesses and Noncompliance 2020-006 Finding Repeat finding from 2019-008 Cash management excessive cash and fund balances. Programs: Title I Grants to Local Educational Agencies, CFDA #84.010 Supporting Effective Instruction state grants, CFDA #84.367 Rural education, CFDA #84.358 Special education preschool grants, CFDA #84.173 Criteria: Management is responsible for complying with the requirements of the Mississippi Department of Education Special Education Policy and Procedures Manual, which recommends that expenditures should be expended before the reimbursements are requested. Condition: We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I Fund by $415,620.64 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The cash balance was excessive for the Title II Supporting Effective Instruction State Grants by $78,884.07 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 3. The cash balance was excessive for Title V Rural and Low Fund by $37,433.52 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 4. The cash balance was excessive for EHA Preschool Fund by $7,135.82 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. Cause: Improper internal controls resulted in the district not requesting reimbursements accurately. Effect: By requiring more than one staff member to review the reimbursement request reduces the risk of fraud and errors occurring and not being detected within a timely period. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I Grants to local educational agencies - $415,620.64Supporting Effective Instruction state grants - $78,884.07 Rural Education - $37,433.52 Special Education Preschool grants Fund - $7,135.82 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district.
2020-006 Cash management excessive cash and fund balances. A. Name of contact person responsible for corrective action: Name: Dennis Singleterry Title: Business Manager B. Corrective action planned: The business manager will strengthen controls over reporting to make sure accruals are reconciled and are properly stated on the financials to ensure federal request are accurately requested. C. Anticipated completion date: June 30, 2021
2019-008
FAC accepted this audit on September 24, 2020 — management decision was due March 24, 2021.
We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I Fund by $273,560 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The cash balance was excessive for the Title II Supporting Effective Instruction State Grants by $72,412 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. $72,412 is the remaining fund balance at year end. Cause: Improper internal controls resulted in the district not requesting reimbursements accurately. Effect: By requiring more than one staff member to review the reimbursement request reduces the risk of fraud and errors occurring and not being detected within a timely period. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I Grants to local educational agencies - $273,560 Supporting Effective Instruction state grants - $72,412 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district.
Show full finding ▾Hide full finding ▴Section III: Federal Award Findings and Questioned Costs Material Weaknesses and Noncompliance 2019-008 Finding Cash management excessive cash and fund balances. Programs: Title I Grants to Local Educational Agencies, CFDA #84.010 Supporting Effective Instruction state grants, CFDA #84.367 Criteria: Management is responsible for complying with the requirements of the Mississippi Department of Education Special Education Policy and Procedures Manual, which recommends that expenditures should be expended before the reimbursements are requested. Condition: We noted the following items during our review of cash management: 1. The cash balance was excessive for Title I Fund by $273,560 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. 2. The cash balance was excessive for the Title II Supporting Effective Instruction State Grants by $72,412 in the allocation of funds to the district for reimbursement of expenditures that had not been expended by the district. $72,412 is the remaining fund balance at year end. Cause: Improper internal controls resulted in the district not requesting reimbursements accurately. Effect: By requiring more than one staff member to review the reimbursement request reduces the risk of fraud and errors occurring and not being detected within a timely period. Improper internal controls concerning these particular fund allocations could result in questioned cost by the federal agencies. Questioned Cost: Title I Grants to local educational agencies - $273,560 Supporting Effective Instruction state grants - $72,412 Recommendation: The district should implement stronger internal controls to ensure that all reimbursements are requested accurately in each area when the expenditure is actually expended by the district.
2019-008 Cash management excessive cash and fund balances. A. Name of contact person responsible for corrective action: Name: Dennis Singleterry Title: Business Manager B. Corrective action planned: The business manager will strengthen controls over reporting and make sure accruals are reconciled and are properly stated on the financials to ensure federal request are accurately requested. C. Anticipated completion date: June 30, 2021
FAC accepted this audit on January 15, 2020 — management decision was due July 15, 2020.
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