EIN: 620983688
UEI: NGD2EACQF4A6
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 10, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 10, 2024, which was (619 days ago).
What is a management decision? →The Agency requested reimbursement for funds from the grantor agency when checks issued to vendors had not yet been released. Additionally, interfund controls did not prevent the instances of noncompliance.
Management disagrees with the finding. Their position is that funds are disbursed when checks are cut, regardless of when they are mailed. (As of 2023, this is no longer an issue due to changes to the program and compliance supplement)
2021-002
The Agency requested funds under the grant that were expended prior to the period of performance. Additionally, interfund controls did not prevent the instances of noncompliance.
Management agrees with the finding and has determined it was due to a grant specific issue that they should not have moving forward. They will continue to monitor grant expenditures to be sure they are only submitted within the period performance.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 19, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 19, 2023, which was (1251 days ago).
What is a management decision? →Condition: The Agency requested reimbursement for funds from the grantor agency when checks issued to vendors had not yet been released. Criteria: Part 3, Section C of the 2021 Compliance Supplement states that under the reimbursement payment method, ?program costs must be paid by non-federal entity funds before submitting a payment request i.e., the non-federal entity must disburse funds for program purposes before requesting payment from the federal awarding agency or pass-through.? Cause: Cash flow creates the need for the Agency to not send some funds to vendors until reimbursed by the Grantor. Effect: The financial condition of the Agency is at risk. The Agency could lose funding f or not complying with grant requirements. Recommendation: Procedures should be implemented to be sure only those funds disbursed are requested for reimbursement. Management Response: Management disagrees with the finding. Their position is that funds are disbursed when checks are cut, regardless of when they are mailed.
Recommendation: Procedures should be implemented to be sure only those funds disbursed are requested for reimbursement. Management Response: Management disagrees with the finding. Their position is that funds are disbursed when checks are cut, regardless of when they are mailed.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 20, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 20, 2021, which was (1766 days ago).
What is a management decision? →Condition: The bank reconciliations were not completed within 45 days of receiving the bank statement in accordance with internal policy during the fiscal year. This resulted in the general ledger not properly closed within two months after fiscal year end. Criteria: Internal control policy requires bank reconciliations to be completed within 45 days of receiving the bank statement. The general ledger should have all journal entries and transactions posted to close the year-end accounting cycle within two months after the fiscal year-end. Cause: Bank reconciliations and year-end close were not completed within the required time frame. Effect: When bank reconciliations are not reconciled timely, it can cause general ledger balances to be incorrect. When the general ledger isn't closed within a reasonable time frame at year-end, the records are not ready for the new accounting cycle of the next fiscal year. Recommendation: Bank reconciliations and the general ledger should be completed within the proper time requirement. Management Response: Management agrees with the finding and will complete bank reconciliations and general ledger close within the required time frames. Bank reconciliation to the general ledge is currently being conducted on a daily basis.
Recommendation: Bank reconcilations and the general ledger should be completed within the proper time requirement. Action Taken: Management has hired additional accounting staff, and the bank account is currently reconciled to the general ledger daily. Year end closing of the accounting records will be performed within the appropriate time frame for the current fiscal year. Name of Contact Person: Demetrius Ramsey, Executive Director Anticipated Completion Date: Immediate
Condition: Five of sixty application files had various errors in documentation. Final benefits to applicants were correct. Criteria: Applicant files must be completed in accordance with the Tennessee Housing Development Agency LIHEAP Operational Manual. Cause: Applications were completed incorrectly due to data entry error. Effect: Errors in application processing could result in incorrect benefits issued. Recommendation: Staff and supervisors should complete applications according to the LIHEAP Operational Manual. Management Response: Management agrees with the finding. Program staff and supervisors will review procedures to determine the LIHEAP Operational Manual is properly followed.
Recommendation: Staff and supervisors should complete applications according to the LIHEAP Operational Manual. Action Taken: Program staff and supervisors will review procedures to determine the LIHEAP Operational Manual is properly followed. Name of Contact Person: Demetrius Ramsey, Executive Director Anticipated Completion Date: Immediate
2019-003
Condition: Vendor agreements were completed on expired forms and were completed for dates over the three year LIHEAP guidelines. Criteria: Vendor agreements must be completed in accordance with the Tennessee Housing Development Agency LIHEAP Operational Manual. Cause: Vendor agreements were not updated or completed outside of the three year guidelines. Effect: Vendor agreements were not in accordance with the LIHEAP Operational Manual. Management Response: Management agrees with the finding. Program staff and supervisors will review procedures to determine the LIHEAP Operational Manual is properly followed.
Recommendation: Staff and supervisores should complete vendor agreements according to the LIHEAP Operational Manual. Action Taken: Program staff and supervisors will complete vendor agreements on the current form required for the required time frame Name of Contact Person: Demetrius Ramsey, Executive Director Anticipated Completion Date: Immediate
Condition: Workers compensation insurance was not at minimum insurance coverage requirements per special terms of the grant agreement. Criteria: The grant agreement specifies minimum insurance coverage requirements per special terms and conditions. Cause: Workers compensation was not at the minimum coverage requirement. Effect: Requirements of the grant special terms and conditions were not met. Recommendation: Workers compensation insurance should be insurance carrier to meet the minimum coverage requirement. Management Response: Management will contact the grantor and determine if any exemptions to the requirement apply to the Agency as a quasi-governmental organization. The insurance will be increased to the minimum coverage if required.
Recommendation: Workers compensation should be requested from insurance carrier to meet the minimum coverage requirement. Action Taken: Manageement will contact the grantor and determine if any exemptions to the requirement apply to the Agency as a quasi-governmental organization. The insurance will be increased to the required minimum coverage if required. Name of Contact Person: Demetrius Ramsey, Executive Director Anticipated Completion Date: Immediate
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on February 10, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by August 10, 2020, which was (2202 days ago).
What is a management decision? →Condition: Five of sixty applicant files had various errors in documentation. Final benefits to applicants were correct. Criteria: Applicant files must be completed in accordance with the Tennessee Housing Development Agency LIHEAP Operational Manual. Cause: Applications were completed incorrectly due to data entry error. Effect: Errors in application processing could result in incorrect benefits issued. Recommendation: Staff and supervisors should complete applications according to the LIHEAP Operational Manual. Management Response: Management agrees with the finding. Program staff and supervisors will review procedures to determine the LIHEAP Operational Manual is properly followed.
Recommendation: Staff and supervisors should complete applications according to the LIHEAP Operational Manual. Action Taken: Program staff and supervisors will review procedures to determine the LIHEAP Operational Manual is properly followed. Name of Contact Person: Demetrius Ramsey, Executive Director Anticipated Completion Date: Immediate
2018-003
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 7, 2019. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 7, 2019, which was (2602 days ago).
What is a management decision? →Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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