Cathedral Towers, Inc

Finding Number 2024-2 Condition: Cathedral Towers did not ensure that all appropriate parties signed the HUD Form 9887/9887A. Criteria: Per HUD Handbook 4350.3, all members of an applicant or tenant family who are at least 18 years of age must sign and date the HUD-required consent forms (HUD-9887 and HUD-9887A) at the initial certification and at each recertification. Cause: Procedures are in place to verify appropriate signatures and completeness of tenant application and recertification files; however, one signature was erroneously missed in the recertification process. Effect: One tenant signature was missing on the tenant’s HUD-9887-A consent form. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure completeness of recertification files is maintained. Auditee’s Response: Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.

Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.

2023-001

Finding Number 2024-3 Condition: Cathedral Towers did not indicate the date and time received on six applications. Criteria: Per HUD Handbook 4350.3, the project owner must indicate on the application the date and time received, either by using a date and time stamp or by writing and initialing the date and time received. Cause: Applications are generally stamped with the date and time received and signed by a representative of Cathedral Towers, Inc. Six stamps or signatures were not appropriately identified in tenant files reviewed during compliance testing. Effect: Six tenant applications did not include evidence of the date and time received. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure tenant application files include evidence of the date and time received. Auditee’s Response: Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.

Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.

2023-002

Finding Number 2024-4 Condition: Cathedral Towers did not ensure that all required and updated information related to income limits on HUD Form 50059 was included in four tenant files. Criteria: Per HUD Handbook 4350.3, the project owner must retain a completed and updated copy of HUD Form 50059. Cause: Tenant files are required to include the completed and updated Form 50059. Incomplete or outdated Form 50059s were included in four tenant files. Effect: Four Form 50059s included in tenant files were incomplete or outdated. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure all forms related to income limits in the recertification process are complete. Auditee’s Response: Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.

Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.

Finding Number 2024-5 Condition: Cathedral Towers did not ensure that appropriate documentation of move out inspections was retained for two tenants that moved out during the period. Criteria: Per HUD Handbook 4350.3, the project owner must document move out inspections upon the unit being vacated by the tenant. Cause: Tenant files for vacated units typically contain the move out inspection documentation signed by the member of management completing the inspection. For two tenant files related to vacated units, there were no move out inspections retained in the file. Effect: Two move out inspections were not appropriately documented. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure all move out inspections are appropriately documented upon the unit being vacated by the tenant. Auditee’s Response: Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.

Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.

Finding Number 2024-6 Condition: Cathedral Towers did not ensure that appropriate documentation of the timely repayment of tenant security deposit refunds upon vacating the unit was retained in three tenant files. Criteria: Per HUD Handbook 4350.3, the project owner must provide the tenant with a refund of the security deposit or an itemized list of any unpaid rent, damages to the unit, and an estimated cost for repair within 30 days after the move-out date. Cause: Tenant security deposits are generally remitted timely following the move-out date and tenant files for vacated units typically contain evidence of the refund amount and documentation of any deductions charged against the security deposit. For two vacated units, there was no evidence of a security deposit refund retained in the tenant file. For another vacated unit, the refund was not remitted to the tenant within 30 days. Effect: One security deposit was not timely remitted following the move-out date. Two additional tenant files did not contain adequate documentation to determine whether the security deposit refund was remitted timely. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure security deposits are refunded timely and evidence of the refunds is appropriately documented upon the unit being vacated by the tenant. Auditee’s Response: Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.

Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.

Finding Number 2023-2 Condition: Cathedral Towers did not indicate the date and time received on two applications. Criteria: Per HUD Handbook 4350.3, the project owner must indicate on the application the date and time received, either by using and date and time stamp or by writing and initialing the date and time received. Cause: Applications are generally stamped with the date and time received and signed by a representative of Cathedral Towers, Inc. Two stamps and signatures were not appropriately applied in tenant files reviewed during compliance testing. Effect: Two tenant applications did not include evidence of the date and time received. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure tenant application files include evidence of the date and time received. Auditee’s Response: Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.

Finding Number 2023-2 Condition: Cathedral Towers did not indicate the date and time received on two applications. Criteria: Per HUD Handbook 4350.3, the project owner must indicate on the application the date and time received, either by using and date and time stamp or by writing and initialing the date and time received. Cause: Applications are generally stamped with the date and time received and signed by a representative of Cathedral Towers, Inc. Two stamps and signatures were not appropriately applied in tenant files reviewed during compliance testing. Effect: Two tenant applications did not include evidence of the date and time received. Amount in Questioned Cost: $0 Recommendation: Cathedral Towers should review the procedures in place to ensure tenant application files include evidence of the date and time received. Auditee’s Response: Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.

Finding Number 2020-1 Condition: Cathedral Towers, Inc. did not issue a timely refund of a resident?s security deposit to one resident who moved out in March 2020. Criteria: HUD requires that the refunds of security deposits to be sent in a timely manner. Cause: Procedures in place for timely refunds of security deposits; however, due to changes created by the onset of COVID-19 to these procedures, one refund was erroneously missed. Effect: Security deposit compliance requirements were not adequately amended for the changes in conditions to ensure compliance. Amount in Questioned Cost: $1,127 Recommendation: Cathedral Towers should review the procedures in place over timely issuance of security deposit refunds and provide for alternative processes to be predetermined should disruptions in their normal processes occur. Auditee?s Response: Cathedral Towers agreed with the finding and will monitor security deposit refunds throughout the year to ensure it meets this requirement going forward. Cathedral Towers corrected and refunded the missed security deposit in March 2021 once identified.

Finding Number 2020-1 Condition: Cathedral Towers, Inc. did not issue a timely refund of a resident?s security deposit to one resident who moved out in March 2020. Criteria: HUD requires that the refunds of security deposits to be sent in a timely manner. Cause: Procedures in place for timely refunds of security deposits; however, due to changes created by the onset of COVID-19 to these procedures, one refund was erroneously missed. Effect: Security deposit compliance requirements were not adequately amended for the changes in conditions to ensure compliance. Amount in Questioned Cost: $1,127 Recommendation: Cathedral Towers should review the procedures in place over timely issuance of security deposit refunds and provide for alternative processes to be predetermined should disruptions in their normal processes occur. Auditee?s Response: Cathedral Towers agreed with the finding and will monitor security deposit refunds throughout the year to ensure it meets this requirement going forward. Cathedral Towers corrected and refunded the missed security deposit in March 2021 once identified.

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2017-001

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