EIN: 570314374
UEI: HKKLENWBDNK1
Data as of August 27, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 4, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 4, 2026 (8 days from today).
What is a management decision? →The University does not have a written security program that address the seven elements as described in 16 CFR 314.4 (b) as of June 30, 2025. The University did not complete this action until August 2025. Cause: Although the University meets some of the seven elements as described in 16 CFR 314.4 (b), the University had not established a formalized written policy at June 30, 2025. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Questioned Costs: None Context: Not all elements as described in 16 CFR 314.4 (b) have been met, and the University does not have formal written documentation of its program. Recommendation: The University should implement a written security program that addresses the required elements as described in 16 CFR 314.4 (b). Identification as a Repeat Finding: Yes, See 2024-003. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2025-002-Student Financial Aid Cluster, ALN#84.007, 84.033, 84.063, 84.268 Compliance Requirement: Gramm-Leach-Bliley Act – Student Information Security Criteria: The University is required to have a written security program that address the seven elements as described in 16 CFR 314.4 (b). Condition: The University does not have a written security program that address the seven elements as described in 16 CFR 314.4 (b) as of June 30, 2025. The University did not complete this action until August 2025. Cause: Although the University meets some of the seven elements as described in 16 CFR 314.4 (b), the University had not established a formalized written policy at June 30, 2025. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Questioned Costs: None Context: Not all elements as described in 16 CFR 314.4 (b) have been met, and the University does not have formal written documentation of its program. Recommendation: The University should implement a written security program that addresses the required elements as described in 16 CFR 314.4 (b). Identification as a Repeat Finding: Yes, See 2024-003. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
The University has both a written Gramm-Leach-Billey Act (GLBA) security program and a written policy. These documents were developed during June and July of 2025, remained in draft status through July 2025, and were formally approved in August 2025. The seven elements required by 16 CFR 314.4 (b) are included in the written security program.
2024-003
A student selected for testing was under awarded Federal Pell Grant. Cause: A miscalculation by the Student Financial Aid Department software, PowerFAIDS, in computing Federal Pell Grant awarded to a student by failing to properly account for enrollment status. Effect: The University could be under or over awarding student awards. Context: One out of twenty-three students selected for testing was under awarded Pell Grant funds. Recommendation: The University should review its process and policies related to awarding Federal Pell Grant funds and determine what changes are needed to the PowerFAIDS software to ensure that Federal Pell awards are being computed correctly. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2025-003-Student Financial Aid Cluster, ALN# 84.063 Compliance Requirement: Eligibility under the Federal Pell Grant Program Criteria: 34 CFR section 690.75 specifies the award calculation for Federal Pell Grant awards. Condition: A student selected for testing was under awarded Federal Pell Grant. Cause: A miscalculation by the Student Financial Aid Department software, PowerFAIDS, in computing Federal Pell Grant awarded to a student by failing to properly account for enrollment status. Effect: The University could be under or over awarding student awards. Context: One out of twenty-three students selected for testing was under awarded Pell Grant funds. Recommendation: The University should review its process and policies related to awarding Federal Pell Grant funds and determine what changes are needed to the PowerFAIDS software to ensure that Federal Pell awards are being computed correctly. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
The University acknowledges the Pell Grant under award identified during the audit. University officials have developed the following corrective actions to ensure correct calculation of Pell Grant awards in accordance with 34 CFR §690.75. To correct the underlying problem, Financial Aid staff will work directly with Power FAIDS support to identify the specific cause(s) of the miscalculation of Pell Grant awarding. The University will also enhance staff competency through targeted training on the Pell Grant calculation methodology. All training activities will be documented and maintained in office records as part of the University’s compliance documentation. Additionally, the University will develop and revise internal policies and procedures related to Pell Grants to ensure consistency, accuracy, and adherence to federal regulations. These updated procedures will guide staff in the correct application of Pell rules and system processes. Further, to ensure ongoing compliance, the University will implement monitoring and quality‑assurance measures. These measures will include the conduct of monthly internal audits by an internal reviewer within Financial Aid to ensure Pell award accuracy. Monitoring results will be reviewed by the Director of Financial Aid and reported to the Vice President for Enrollment Management for oversight and accountability. Finally, these officials will ensure that the financial aid software used by the University is properly configured and maintained to address and prevent future awarding issues.
FAC accepted this audit on May 19, 2025 — management decision was due November 19, 2025.
The University does not have a written security program that address the seven elements as described in 16 CFR 314.4 (b) as of June 30, 2024. Cause: Although the University meets some of the seven elements as described in 16 CFR 314.4 (b), the University has yet to establish a formalized written policy. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Questioned Costs: None Context: Not all elements as described in 16 CFR 314.4 (b) have been met, and the University does not have formal written documentation of its program. Recommendation: The University should implement a written security program that addresses the required elements as described in 16 CFR 314.4 (b). Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2024-003-Student Financial Aid Cluster, ALN#84.007, 84.033, 84.063, 84.268, 84.379 Compliance Requirement: Gramm-Leach-Bliley Act – Student Information Security Criteria: The University is required to have a written security program that address the seven elements as described in 16 CFR 314.4 (b). Condition: The University does not have a written security program that address the seven elements as described in 16 CFR 314.4 (b) as of June 30, 2024. Cause: Although the University meets some of the seven elements as described in 16 CFR 314.4 (b), the University has yet to establish a formalized written policy. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Questioned Costs: None Context: Not all elements as described in 16 CFR 314.4 (b) have been met, and the University does not have formal written documentation of its program. Recommendation: The University should implement a written security program that addresses the required elements as described in 16 CFR 314.4 (b). Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
The University will form a task force comprising representatives from IT, compliance, and legal departments to review the seven required elements of the Gramm-Leach-Bliley Act (GLBA) by May 31, 2025. The task force will draft a comprehensive written information security program that includes the designation of a program coordinator, identification of 400 Magnolia Street – Orangeburg, SC 29115 A University of the United Methodist Church internal and external risks to sensitive information, implementation of safeguards to control these risks, regular testing and monitoring of safeguards, oversight of service providers, evaluation and adjustment of safeguards in response to changes, and continuous employee training on handling sensitive information. The draft program will be submitted for review and approval by senior leadership by June 30, 2025.
The refund of one of the two students selected for testing was incorrectly computed and was disbursed after 45 days from the withdrawal date. Cause: The University did not have someone independent of the preparer to review withdrawal statements and R2T4s prior to refunds being issued due to staffing turnover and unfilled positions in the student financial aid department during the year ended June 30, 2024. Effect: Refunds and disbursements to withdrawn students could be computed incorrectly and not within the required time frame. Questioned Costs: None Context: Two out of fourteen withdrawn students for the year ended June 30, 2024 were selected for testing. One of the two selected student’s refund was incorrectly computed and refunded after the required time frame. Recommendation: The University should have return of Title IV funds computations reviewed by someone independent of the person who does the initial computation. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2024-004-Student Financial Aid Cluster, ALN# 84.007, 84.033, 84.063, 84.268, 84.379 Compliance Requirement: Return of Title IV Funds Criteria: The University’s policy is that computations of refunds of Title IV Funds and withdrawal statements are to be reviewed by someone other than the preparer prior to funds being returned/disbursed. Condition: The refund of one of the two students selected for testing was incorrectly computed and was disbursed after 45 days from the withdrawal date. Cause: The University did not have someone independent of the preparer to review withdrawal statements and R2T4s prior to refunds being issued due to staffing turnover and unfilled positions in the student financial aid department during the year ended June 30, 2024. Effect: Refunds and disbursements to withdrawn students could be computed incorrectly and not within the required time frame. Questioned Costs: None Context: Two out of fourteen withdrawn students for the year ended June 30, 2024 were selected for testing. One of the two selected student’s refund was incorrectly computed and refunded after the required time frame. Recommendation: The University should have return of Title IV funds computations reviewed by someone independent of the person who does the initial computation. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
The error identified stemmed from a lack of independent review caused by staffing turnover and unfilled positions within the Student Financial Aid Department during the year ended June 30, 2024. While the refund for one student was returned, we acknowledge that it was not processed within the required timeframe. To address this issue and ensure compliance moving forward, the University has prioritized filling vacant positions within the Student Financial Aid Department. Additionally, the University has implemented a procedure requiring an independent review of all R2T4 calculations. A designated reviewer will 400 Magnolia Street – Orangeburg, SC 29115 A University of the United Methodist Church verify computations and ensure compliance with federal requirements prior to the return or disbursement of funds.
Students selected were disbursed loans in excess of the aggregate loan limits. Cause: Clerical error made by the Student Financial Aid Department. Effect: The University is not in compliance with aggregate loan limits of the federal direct student loans program. Questioned Costs: $11,495; on February 24, 2025 the University made adjustments to the related student’s account and reimbursed the over award to the Department of Education. Context: Three out of twenty-five students selected for testing were disbursed federal direct student loans in excess of aggregate limits. Recommendation: The University should review its process and policies relating to awarding federal direct student loan funds and implement procedures to prevent the over awarding of federal direct student loans in excess of all loan limits under the Federal Direct Student Loans program. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2024-005-Student Financial Aid Cluster, ALN# 84.268 Compliance Requirement: Eligibility under the Federal Direct Student Loans Program Criteria: 34 CFR 685.203(d) and (e) specifies the aggregate loan limits for Direct Subsidized Loans and Direct Unsubsidized Loans. Condition: Students selected were disbursed loans in excess of the aggregate loan limits. Cause: Clerical error made by the Student Financial Aid Department. Effect: The University is not in compliance with aggregate loan limits of the federal direct student loans program. Questioned Costs: $11,495; on February 24, 2025 the University made adjustments to the related student’s account and reimbursed the over award to the Department of Education. Context: Three out of twenty-five students selected for testing were disbursed federal direct student loans in excess of aggregate limits. Recommendation: The University should review its process and policies relating to awarding federal direct student loan funds and implement procedures to prevent the over awarding of federal direct student loans in excess of all loan limits under the Federal Direct Student Loans program. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management’s corrective action plan.
We acknowledge that system configuration errors in the Student Financial Aid Department resulted in the disbursement of federal direct student loans exceeding aggregate loan limits for three students. The University reimbursed the over-awarded funds to the Department of Education in February 2025 and adjusted the affected students' accounts accordingly. To address these deficiencies and ensure compliance with aggregate loan limits, the University has reviewed the financial aid management system to identify and correct configuration errors. Furthermore, the University will assign an independent reviewer to monitor loan disbursements monthly, ensuring they remain within aggregate loan limits and promptly addressing any discrepancies.
FAC accepted this audit on March 1, 2021 — management decision was due September 1, 2021.
The University received federal direct student loan funds on July 15, 2019 and July 291, 2019 and did not disburse the funds to students and parents until August 6, 2019. Cause: The University did not ensure appropriate response between applicable offices regarding the drawdown of funds. Context: Out of a population of 48 direct student loan drawdowns for the year ended June 30, 2020 a sample of 8 drawdowns were selected for testing; two exceptions were noted related to the drawdown on July 12, 2019 and July 26, 2019. Effect: The University was not in compliance with the Department of Education?s requirements for the prompt disbursements of funds. Recommendation: The University should review its drawdown process to determine what adjustments/enhancement should be made to minimize the future likelihood that cash is drawn down and that cannot be disbursed to students or parents within the next three business days. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
Show full finding ▾Hide full finding ▴Criteria: The University must make the disbursements as soon as administratively feasible, but no later than three business days following the receipt of funds (34 CFR 668.162(a)). Condition: The University received federal direct student loan funds on July 15, 2019 and July 291, 2019 and did not disburse the funds to students and parents until August 6, 2019. Cause: The University did not ensure appropriate response between applicable offices regarding the drawdown of funds. Context: Out of a population of 48 direct student loan drawdowns for the year ended June 30, 2020 a sample of 8 drawdowns were selected for testing; two exceptions were noted related to the drawdown on July 12, 2019 and July 26, 2019. Effect: The University was not in compliance with the Department of Education?s requirements for the prompt disbursements of funds. Recommendation: The University should review its drawdown process to determine what adjustments/enhancement should be made to minimize the future likelihood that cash is drawn down and that cannot be disbursed to students or parents within the next three business days. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
MANAGEMENT?S CORRECTIVE ACTION PLAN Finding 2020-001 - Student Financial Assistance Cluster (CFDA No. 84.268) Compliance Requirement: Cash Management Criteria: The University must make the disbursements as soon as administratively feasible, but no later than three business days following the receipt of funds (34 CFR 668.162(a)). Condition: The University received federal direct student loan funds on July 15, 2019 and July 29, 2019 and did not disburse the funds to students and parents until August 6, 2019. Cause: The University did not ensure appropriate response between applicable offices regarding the drawdown of funds. Context: Out of a population of 48 direct student loan drawdowns for the year ended June 30, 2020 a sample of 8 drawdowns were selected for testing; two exceptions were noted related to the drawdowns that occurred on July 12, 2019 and July 26, 2019. Effect: The University was not in compliance with the Department of Education?s requirements for the prompt disbursements of funds. Recommendation: The University should review its drawdown process to determine what adjustments/enhancement should be made to minimize the future likelihood that cash is drawn down and that cannot be disbursed to students or parents within the next three business days. Management Response: The University concurs with this finding. Corrective Action Plan: The University has procedures in place to ensure the three business days cash management rule is adhered to. These were isolated incidents and are not indicative of a systemic issue as the University has not had a cash management finding in the last ten years. The University will provide annual updates and reminders regarding cash management to ensure all current and new personnel are aware of the rules and regulations. Contact Person: Tijuana Hudson, VP Fiscal Affairs Telephone: 803-535-5197 E-mail: thudson@claflin.edu
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
The University did not complete the risk assessment. Cause: The University did not have established processes and procedures in place to monitor special requirements in Student Financial Assistance. Context: The University is required to perform this risk assessment, document risks and document safeguards to protect against those risks. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Recommendation: The University should review its processes and procedures to ensure that systems are in place to review special requirements for Student Financial Aid and should complete the risk assessment associated with the compliance requirement as soon as possible. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2019-001 - Student Financial Assistance Cluster Compliance Requirement: Gramm-Leach-Bliley Act Criteria: The University is required to complete a risk assessment that addresses the three required areas noted in 16 CFR 314.4 (b) Condition: The University did not complete the risk assessment. Cause: The University did not have established processes and procedures in place to monitor special requirements in Student Financial Assistance. Context: The University is required to perform this risk assessment, document risks and document safeguards to protect against those risks. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Recommendation: The University should review its processes and procedures to ensure that systems are in place to review special requirements for Student Financial Aid and should complete the risk assessment associated with the compliance requirement as soon as possible. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
Finding 2019-001 ? Student Financial Assistance Cluster (Various CFDA Numbers) Compliance Requirement: Gramm-Leach-Bliley Act Criteria: Claflin University (the ?University?) is required to complete a risk assessment that addresses the three required areas noted in 16 CFR 314.4 (b) Condition: The University has not completed its risk assessment as of June 30, 2019. Cause: The University is in the process of performing its risk assessment as required under the Uniform Grant Guidance. Context: The University is required to perform this risk assessment, document risks and document safeguards to protect against those risks. Effect: The University could have risks associated with the safeguarding of sensitive information it is not aware of or does not protect against. Recommendation: The University should complete its risk assessment and document any risks identified and safeguards put in place to protect against such risk as soon as possible. Management Response: The University concurs with this finding. Corrective Action Plan: Claflin University has designated the Associate Vice President for Information Technology to coordinate and to ensure the University?s compliance with the Graham- Leach-Bliley Act. The University will complete the required risk assessment by December 13, 2019. If any risk are identified, this designee will work with other appropriate officials throughout the campus to ensure that risks are documented/identified and that safeguards are put in place to protect against those risks. Primary Contact Person: Mr. Joey Brenn, Associate VP for Information Technology Telephone: 803-535-5326 E-mail: jbrenn@claflin.edu Secondary Contact Person: Ms. Priscilla Anderson, Internal Audit Telephone: 803-535-5372 E-mail: panderson@claflin.edu
The University did not complete a physical inventory of equipment and other property acquired with federal funds in the past two years. Cause: University has planned to complete the physical inventory in the Fall of 2019 after the completion of two major University construction projects. Context: The University is required to perform this physical inventory to ensure adequate safeguards are in place to prevent loss, damage or theft of property acquired with federal funds. Effect: The University could have risks associated with the safeguarding of equipment and/or other property acquired with federal funds. Recommendation: The University should complete, as soon as practically feasible, a physical inventory of equipment and other assets acquired in part or in full with federal funds. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
Show full finding ▾Hide full finding ▴Finding 2019-002 ? Research and Development Cluster (various CFDA numbers) and Higher Educational Institutional Aid (CFDA No. 84.031) Compliance Requirement: Equipment and Real Property Management Criteria: The University is required to complete a physical inventory at least once every two years of property acquired in part or in full with federal funds as noted in 2 CFR 200.313(d)(2) Condition: The University did not complete a physical inventory of equipment and other property acquired with federal funds in the past two years. Cause: University has planned to complete the physical inventory in the Fall of 2019 after the completion of two major University construction projects. Context: The University is required to perform this physical inventory to ensure adequate safeguards are in place to prevent loss, damage or theft of property acquired with federal funds. Effect: The University could have risks associated with the safeguarding of equipment and/or other property acquired with federal funds. Recommendation: The University should complete, as soon as practically feasible, a physical inventory of equipment and other assets acquired in part or in full with federal funds. Management Response: The University concurs with this finding. Corrective Action Plan: See attached management?s corrective action plan.
Finding 2019-002 ? Research and Development Cluster (Various CFDA Numbers) and Higher Educational Institutional Aid (CFDA No. 84.031 Compliance Requirement: Equipment and Real Property Management Criteria: The University is required to complete a physical inventory at least once every two years of property acquired in part or in full with federal funds as noted in 2 CFR 200.313(d)(2) Condition: The University did not complete a physical inventory of equipment and other property acquired with federal funds in the past two years. Cause: The University has planned to complete the physical inventory in the Fall of 2019 after the completion of two major University construction projects. Context: The University is required to perform this physical inventory to ensure adequate safeguards are in place to prevent loss, damage or theft of property acquired with federal funds. Effect: The University could have risks associated with the safeguarding of equipment and/or other property acquired with federal funds. Recommendation: The University should complete, as soon as practically feasible, a physical inventory of equipment and other assets acquired in part or in full with federal funds. Management Response: The University concurs with this finding. Corrective Action Plan: The University completed the physical inventory in September 2019; prior to 2019, the last physical inventory was completed in 2016. To ensure future compliance,the University has entered into a contract with Assetworks to complete the biennial physical inventory. Claflin University has designated the Director of Auxiliary Services to coordinate and ensure the University?s compliance with the Uniform Grant Guidance regarding safeguarding of assets acquired with federal funds. Contact Person: Tijuana Hudson, VP Fiscal Affairs Telephone: 803-535-5197 E-mail: thudson@claflin.edu
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
Track your findings and corrective action plans across audit cycles.
Start tracking findings →Monitor subrecipient audit findings and compliance status.
Start monitoring →© 2026 Single Audit Intelligence. All data is public domain.
