Piedmont Triad Regional Council

U.S. Department of Housing and Urban Development Program Name: Section 8 Housing Choice Vouchers CFDA#14.871 Non-Material Non-Compliance ? Special Tests and Provisions Finding 2020-001 Criteria: The Council is responsible for having written policies in its Housing Choice Voucher Program administrative plan for selecting applicants from the waiting list and documentation that shows that the Council follows these policies when selecting applicants for admission from the waiting list. Condition: While the Council has a written policy, we could not substantiate two of the fourteen applicants selected were at the top of the list at the time they were admitted. Effect: Without clear documentation showing the wait list at the time they are admitted, it cannot be determined if the Council?s wait list policy was properly followed. Cause: The Council?s software does not allow a user to view the wait list at a certain point in time, it only allows a user to view the wait list at that point in time, and documentation of the wait list was not retained for two of the fourteen applicants selected when each were admitted into the program. Recommendation: We recommend the Council keep a print out of the waiting list prior to admitting an applicant into the program and keep on file to document the Council?s wait list policy was properly followed. Views of responsible officials: See Corrective Action Plan.

Finding 2020-001 Nonmaterial Noncompliance Corrective Action Plan: The following Corrective Action Plan (CAP) will be put in place in response to the findings for nonmaterial noncompliance. 1. Documentation a. Council staff are required to maintain file copies of the waitlist reports used to issue "Top-of-the-Waitlist" letters to document compliance with establish policies and regulations. b. Status: Corrected as of July 1, 2020. Jarrod R. Hand, Finance Director 10/30/2020