EIN: 546001564
UEI: UVQ2BB2N7QU3
Data as of August 24, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 28, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 28, 2024 (605 days ago).
What is a management decision? →The Authority was unable to locate income verification documentation as well as reported the incorrect income amount on the Family Report. Context: Out of the 60 tenant files reviewed for income verification, 2 files did not have the documentation verifying income and 3 files did not have the correct income amount on the Family Report. Effect: The Authority did not verify income properly. Cause: The Authority did not have the proper controls in place to ensure tenant income was verified correctly. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its policies, procedures, and internal controls to ensure the recertifications include the correct income amount and is adequately retained in the Authority’s files. Views of Responsible Officials: The Authority agrees with the finding.
Show full finding ▾Hide full finding ▴Finding 2023-001: Missing Tenant Income Information Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Public and Indian Housing Federal Assistance Listing Number: 14.850 Compliance Requirement: Eligibility Criteria: Per 2 CFR, PHAs are required to obtain and document third party verification of reported family annual income. Condition: The Authority was unable to locate income verification documentation as well as reported the incorrect income amount on the Family Report. Context: Out of the 60 tenant files reviewed for income verification, 2 files did not have the documentation verifying income and 3 files did not have the correct income amount on the Family Report. Effect: The Authority did not verify income properly. Cause: The Authority did not have the proper controls in place to ensure tenant income was verified correctly. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its policies, procedures, and internal controls to ensure the recertifications include the correct income amount and is adequately retained in the Authority’s files. Views of Responsible Officials: The Authority agrees with the finding.
CORRECTIVE ACTION PLAN (CAP) Since the end of audit period 9/30/2023 the Richmond Redevelopment and Housing Authority (RRHA) has accomplished a series of activities to improve the quality and accuracy of tenant file information and has created Corrective Action Plans (CAP) for continuous improvement, as outlined below: FY 2023 Activity to date: RRHA requested a review of RRHA policies and procedures regarding rent collection and tenant file management from Nan McKay Consultants. Nan McKay issued a memorandum certifying compliance of the agency’s policies and procedures with all related HUD requirements. CAP: RRHA will update its Standard Operating Procedures regarding tenant file management to comply with Admission and Continued Occupancy and Administrative Plan revisions that were part of the agency’s Annual Plans. FY 2023 Activity to date: Staff attended a Nan McKay Consultants rent calculation training September 26-28, 2023. In addition, RRHA staff attended a six-week training course that included a two-week skills development. In addition, a Corporate Trainer position has been budgeted and will be filled early in the first quarter of FY2025. CAP: RRHA will ensure quarterly refresher training for current staff and comprehensive training for new staff. FY 2023 Activity to date: The RRHA created a Chief Compliance Officer Position that coordinates and reports on all RRHA compliance activities. CAP: The RRHA will develop a Standard Operating Procedure for that Compliance Office that will include more extensive quality control reviews and statistically significant Internal Audit reviews of tenant files. NAME OF RESPONSIBLE PERSON: Tonise Webb, Associate Lead Counsel and Chief Compliance Officer EXPECTED COMPLETION DATE FOR CORRECTIVE ACTION PLANS: September 30, 2024
FAC accepted this audit on October 31, 2023 — management decision was due May 1, 2024.
The Authority did not submit its audited financial statements to the Federal Audit Clearinghouse and to REAC by the required due dates. Context: PHAs are required to submit an unaudited FDS to REAC within 3 months of fiscal year end and are required to submit an audited FDS and audited financial statements to REAC within 9 months of year end, as well as submit audited financial statements and a Data Collection Form to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of auditor’s report or nine months after the end of the audit period. The Authority did not submit its audited FDS and financial statements by the required due dates Effect: The Authority did not submit its audited financial statements to the Federal Audit Clearinghouse or to REAC by the required due date. Cause: The Authority did not have the proper controls in place to ensure the audited financial statements were submitted on time. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its policies, procedures, and internal controls to ensure the financial reporting package and audited financial statements are submitted by the required due date. Views of Responsible Officials: The Authority agrees with the finding.
Show full finding ▾Hide full finding ▴Finding 2022-02: Late Submission of Financial Statements to FAC and REAC (Significant Deficiency) Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871/14.879 Compliance Requirement: Reporting Criteria: Per 2 CFR Section 200.512, the Authority is required to submit the Data Collection Form and the rest of the reporting package within the earlier of 30 calendar days after receipt of the auditor’s report or nine months after the end of the audit period. Per 2 CFR Section 902.33, the Authority is required to submit its audited Financial Data Schedule (FDS) and audited financial statements no later than 9 months after the PHA’s fiscal year end. Condition: The Authority did not submit its audited financial statements to the Federal Audit Clearinghouse and to REAC by the required due dates. Context: PHAs are required to submit an unaudited FDS to REAC within 3 months of fiscal year end and are required to submit an audited FDS and audited financial statements to REAC within 9 months of year end, as well as submit audited financial statements and a Data Collection Form to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of auditor’s report or nine months after the end of the audit period. The Authority did not submit its audited FDS and financial statements by the required due dates Effect: The Authority did not submit its audited financial statements to the Federal Audit Clearinghouse or to REAC by the required due date. Cause: The Authority did not have the proper controls in place to ensure the audited financial statements were submitted on time. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its policies, procedures, and internal controls to ensure the financial reporting package and audited financial statements are submitted by the required due date. Views of Responsible Officials: The Authority agrees with the finding.
Finding 2022-02: Late Submission of Financial Statements to FAC and REAC (Significant Deficiency) Corrective Action Plan: Lack of leadership and structure within the Finance department along with the ripple effects from a previous waiver submission requirement under COVID for delayed audit submissions lead to missed deadlines for the delivery of the financial statements to REAC. To remedy this finding, RRHA’s new CFO has implemented an earlier internal deadline for Unaudited FDS submissions. RRHA’s Unaudited FDS is due November 30th. However, the new internal deadline date will be scheduled before Thanksgiving each year. We will also work with our auditors to establish an audit schedule that will allow us to submit the Audited FDS prior to the June 30th deadline. Name of Responsible Person: Precious Washington, Senior Vice President/Chief Financial Officer Expected Completion Date: September 30, 2024
FAC accepted this audit on April 4, 2023 — management decision was due October 4, 2023.
During our testing we noted the Authority did not have adequate internal controls designed to ensure compliance with reasonable rent determinations and reporting requirements. Questioned Costs: Unable to determine Context: We noted 1 out of 25 rent changes were not determined to be reasonable before the effective date. Effect: The authority was not in compliance with federal regulations regarding rent determinations. Cause: The Authority did not sufficiently monitor staff and internal controls to ensure compliance with the requirements. Recommendation: RRHA should establish internal controls to ensure proper rent reasonableness determinations. Views of responsible officials: There are no disagreements with the significant deficiency identified as 2021-002.
Show full finding ▾Hide full finding ▴Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Choice Voucher Program CFDA Number: 14.871 Award Period: 10/1/20-9/30/21 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or Specific Requirement: Where grants are used to pay for rent for all or a part of a structure, the rent paid must be reasonable in relation to rents being charged in the area for comparable space. In addition, the rent may not exceed rents currently being charged by the same owner for comparable unassisted space (24 CFR section 578.49(b)(1)). Where grants are used to pay rent for individual housing units, the rent paid must be reasonable in relation to rents being charged for comparable units taking into account relevant features. In addition, the rents may not exceed rents currently being charged by the same owner for comparable unassisted units, and the portion of rents paid with grant funds may not exceed HUD-determined fair market rents. Grant funds in an amount up to one month?s rent may be used to pay the non-recipient landlord for any damages to leased units by homeless participants (24 CFR sections 578.49(b)(2) and 578.51(g) and (j)). Condition: During our testing we noted the Authority did not have adequate internal controls designed to ensure compliance with reasonable rent determinations and reporting requirements. Questioned Costs: Unable to determine Context: We noted 1 out of 25 rent changes were not determined to be reasonable before the effective date. Effect: The authority was not in compliance with federal regulations regarding rent determinations. Cause: The Authority did not sufficiently monitor staff and internal controls to ensure compliance with the requirements. Recommendation: RRHA should establish internal controls to ensure proper rent reasonableness determinations. Views of responsible officials: There are no disagreements with the significant deficiency identified as 2021-002.
Federal Agency: U.S. Department of Housing and Urban Development 2021-002 Housing Choice Voucher Program ? Assistance Listing No. 14.871 Recommendation: RRHA should establish internal controls to ensure proper rent reasonableness determinations Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: VP of HCVP/TSO has continually worked with staff to ensure rent charges align with effective dates to ensure this discrepancy does not reoccur. Name(s) of the contact person(s) responsible for corrective action: Kenyatta Green, Senior Vice President Affordable Housing and Operations and Fatimah Smothers-Hargrove, Vice President of HCVP/ TSO. Planned completion date for corrective action plan: 12/31/2023
FAC accepted this audit on November 6, 2020 — management decision was due May 6, 2021.
During our testing, we noted the Authority overcharged the LIPH program for central maintenance cost. Questioned costs: $118 Context: During our testing, it was noted that the Authority overcharged the LIPH program for central maintenance cost in 4 of 25 transactions selected. Cause: During the completion of the work order the incorrect labor rate was selected. Effect: The Authority is not in compliance with asset management regulations related to fee reasonableness set by HUD. Repeat Finding: No Recommendation: We recommend the Authority review their controls over processing work orders to ensure an adequate review process is in place and correct rates are selected and charged to the programs. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2019 ? 001 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Public and Indian Housing CFDA Number: 14.850 Award Period: October 1, 2018 through September 30, 2019 Type of Finding: Material Weakness in Internal Control over Compliance Criteria or specific requirement: 2 CFR ? 990.280 (d) states In the case where a PHA chooses to centralize functions that directly support a project (e.g., central maintenance), it must charge each project using a fee-for-service approach. Each project shall be charged for the actual services received and only to the extent that such amounts are reasonable. Condition: During our testing, we noted the Authority overcharged the LIPH program for central maintenance cost. Questioned costs: $118 Context: During our testing, it was noted that the Authority overcharged the LIPH program for central maintenance cost in 4 of 25 transactions selected. Cause: During the completion of the work order the incorrect labor rate was selected. Effect: The Authority is not in compliance with asset management regulations related to fee reasonableness set by HUD. Repeat Finding: No Recommendation: We recommend the Authority review their controls over processing work orders to ensure an adequate review process is in place and correct rates are selected and charged to the programs. Views of responsible officials: There is no disagreement with the audit finding.
U.S. Department of Housing and Urban Development Richmond Redevelopment and Housing Authority respectfully submits the following corrective action plan for the year ended September 30, 2019. Audit period: October 1, 2018 to September 30, 2019 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT There were no financial statement findings in the prior year. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2019-001 Public and Indian Housing ? CFDA No. 14.850 Recommendation: We recommend the Authority review their controls over processing work orders to ensure an adequate review process is in place and correct rates are selected and charged to the programs. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Finance conducted a full review for the fiscal year ending September 30, 2019 and discovered additional incorrect charges. As a result, the Central Maintenance reimbursed LIPH for a total amount of $14,006.42 in fiscal September 2020. Additionally, Finance will work with Central Maintenance to review the work order process to ensure work orders are billed at the appropriate rate and the correct year. Name(s) of the contact person(s) responsible for corrective action: Tianna Wooldridge, Interim Controller and Joe Sarver, Facilities Maintenance Manager Planned completion date for corrective action plan: 12/31/2020 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Tianna Wooldridge at 804-780-5210.
FAC accepted this audit on June 23, 2019 — management decision was due December 23, 2019.
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2017-001
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2017-001
FAC accepted this audit on June 20, 2018 — management decision was due December 20, 2018.
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FAC accepted this audit on June 10, 2017 — management decision was due December 10, 2017.
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