EIN: 541444564
UEI: J9M9ZJWB88M5
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 3, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 3, 2025 (506 days ago).
What is a management decision? →Virginia Supportive Housing (the Agency), was under going staff and programitic reorganization during the time required to submit the audit. This resulted in the Agency being unable to timly meet the compliance audit testing in a timely manner and submit the completed audit package to the Federal Audit Clearinghouse (FAC) by the statutory deadline. Criteria: All entities receiving Federal funding in excess of $750,000 must submit all required data elements required by the Office of Management and Budget (OMB) to the Federal Audit Clearinghouse by no later than nine months following the entity’s year end. Cause: The Agency was under going staff and orgiziational changes during the audit reporting time period. Effect: The Authority was unable to submit the required data collection form and audit by the required deadline. Questioned Costs: No questioned costs. Recommendation: No recommendation. The Agency has fullfilled all compliance information requests and no program compliance deficicencies required reporting were noted. All filing requirements will be met with the submission of this audit to FAC.
Show full finding ▾Hide full finding ▴Finding No: 2023-001 Program: Section 811 Loan, 14.181; Community Development Block Grant, 14.218; Continuum of Care Program, 14.267 Compliance Requirement: Reporting (L) Type of Finding: Noncompliance Condition: Virginia Supportive Housing (the Agency), was under going staff and programitic reorganization during the time required to submit the audit. This resulted in the Agency being unable to timly meet the compliance audit testing in a timely manner and submit the completed audit package to the Federal Audit Clearinghouse (FAC) by the statutory deadline. Criteria: All entities receiving Federal funding in excess of $750,000 must submit all required data elements required by the Office of Management and Budget (OMB) to the Federal Audit Clearinghouse by no later than nine months following the entity’s year end. Cause: The Agency was under going staff and orgiziational changes during the audit reporting time period. Effect: The Authority was unable to submit the required data collection form and audit by the required deadline. Questioned Costs: No questioned costs. Recommendation: No recommendation. The Agency has fullfilled all compliance information requests and no program compliance deficicencies required reporting were noted. All filing requirements will be met with the submission of this audit to FAC.
Finding Reference Number: 2023-001 Description of Finding: Virginia Supportive Housing (the Agency), was undergoing staff and programmatic reorganization during the time required to submit the audit. This resulted in the Agency being unable to timely meet the compliance audit testing in a timely manner and submit the completed audit package to the Federal Audit Clearinghouse (FAC) by the statutory deadline. Statement of Concurrence or Nonconcurrence: The Agency agrees with the audit finding. Corrective Action: The corrective action was for the Agency to submit the completed audit package to the Federal Audit Clearinghouse (FAC). Status of Corrective Action: Completed. Name of Contact Person: W. Carter Dages, Jr., Director of Finance; (804) 314-7870; cdages@SupportWorksHousing.org Projected Completion Date: Report was filed on October 3, 2024.
FAC accepted this audit on July 31, 2022 — management decision was due January 31, 2023.
Finding 2021-001: Supportive Services for Veteran Families (CFDA: 64.033) Type: Internal Control Over Compliance: Significant Deficiency CONDITION The Corporation lacked the necessary Internal Controls Over Compliance (ICOC) to ensure the grant draws matched the entity's financial accounting records for support. CRITERIA The Corporation is required to establish a system of internal controls related to Federal award compliance in accordance with 2 CFR 200.303. QUESTIONED COSTS None BASIS FOR QUESTIONED COSTS The control failure was noted during the audit; the incorrect grant draws were amended and approved by the grantor before the release of the audit. All reported costs are eligible and approved by the grantor. CONTEXT During the 2021 audit it was determined that the Corporation's process for creating and processing grant draws for the Supportive Services for Veteran Families (SSVF) program were not agreed to the program's financial accounting ledger. This process lacked the necessary control to ensure that all grant draws were appropriately supported in the Corporations' accounting records before being drawn down. Several grant draws were processed incorrectly and were subsequently corrected and approved by the grantor. EFFECT The Corporation could incorrectly draw down Federal grant funding that is not supported by the accounting records. CAUSE There was a failure in the grants draw process that draws are not agreed to the accounting records in addition to the program management reports. RECOMMENDATION The Corporation should review the grants draw process related to the SSVF program and design internal controls to ensure all grant draws are appropriately supported and recorded in the entity's general accounting system.
Show full finding ▾Hide full finding ▴Finding 2021-001: Supportive Services for Veteran Families (CFDA: 64.033) Type: Internal Control Over Compliance: Significant Deficiency CONDITION The Corporation lacked the necessary Internal Controls Over Compliance (ICOC) to ensure the grant draws matched the entity's financial accounting records for support. CRITERIA The Corporation is required to establish a system of internal controls related to Federal award compliance in accordance with 2 CFR 200.303. QUESTIONED COSTS None BASIS FOR QUESTIONED COSTS The control failure was noted during the audit; the incorrect grant draws were amended and approved by the grantor before the release of the audit. All reported costs are eligible and approved by the grantor. CONTEXT During the 2021 audit it was determined that the Corporation's process for creating and processing grant draws for the Supportive Services for Veteran Families (SSVF) program were not agreed to the program's financial accounting ledger. This process lacked the necessary control to ensure that all grant draws were appropriately supported in the Corporations' accounting records before being drawn down. Several grant draws were processed incorrectly and were subsequently corrected and approved by the grantor. EFFECT The Corporation could incorrectly draw down Federal grant funding that is not supported by the accounting records. CAUSE There was a failure in the grants draw process that draws are not agreed to the accounting records in addition to the program management reports. RECOMMENDATION The Corporation should review the grants draw process related to the SSVF program and design internal controls to ensure all grant draws are appropriately supported and recorded in the entity's general accounting system.
Virginia Supportive Housing has reviewed the Schedule of Findings and Questioned Costs from the Supportive Services for Veteran Families (SSVF) audit that took place May 2022. Detailed below are the actions that have been taken or are planned in response to this finding: Finding 2021-001: The Corporation lacked the necessary Internal Controls Over Compliance (ICOC) to ensure the grant draws matched the entity's financial accounting records for support. Corrective Action: VSH has overhauled our SSVF drawdown process in response to this finding in the following ways: ? The grants accountant staff responsible for grant draws have been transitioned from the Finance department to the Revenue department and report directly to the Associate Director of Revenue ? Supporting documentation for draws have been changed to utilize reports that do not require or permit filtering, manipulation of data, or manual calculations by VSH staff. These include PDF copies of the Employee Statement of Earnings and Time Card Report from iSOLVED, VSH?s official system of record. ? Greater oversight of draws will be implemented to include: o Internal detailed auditing of at minimum one (1) draw from SSVF each month for the next three (3) months by the Revenue, Finance, and SSVF program staff followed by a minimum of three (3) draws audited each quarter o Review of monthly reports comparing the SSVF expenses in our accounting system (Quickbooks) vs the voucher report from PMS done with the Revenue, Finance, and SSVF program staff o Each draw and its supporting documentation will be collected and maintained in a single folder on VSH?s file server for review Contact Person: Felecia Motteler Expected Completion Date: ? Transfer of grants accountants effective 6/30/2022 ? Replacement of draw form effective 6/30/2022 ? Internal randomized draws to go into effect 8/1/2022 ? Internal monthly review comparing draws and the general accounting system to go into effect 8/1/2022
FAC accepted this audit on May 28, 2020 — management decision was due November 28, 2020.
Finding 2019-001: Supportive Services for Veteran Families (CFDA: 64.033) Type: Federal Award Compliance - Eligibility: Significant Deficiency CONDITION The Corporation failed to adequately document participant income eligibility before providing SSVF assistance. CRITERIA The Corporation is required to document a program participants eligibility in accordance with 38 CFR 62.36. QUESTIONED COSTS Unknown. CONTEXT One file out of forty selected for compliance testing indicated that the Corporation provided assistance to a veteran family without clear determination of the family having income less than 50 percent of AMI. The case file documentation supported that the family received income under 50 percent of AMI for a household size of four and was eligible for assistance based on a household size of four. However, conflicting documentation in the case file with respect to determination of household size indicated the household size may have been three, not four. The family received income exceeding 50 percent of AMI for a household size of three and would not have been eligible for SSVF assistance based on a household size of three. EFFECT The Corporation may be providing assistance to participants that fail to meet income eligibility requirements. CAUSE Lack of program oversight with respect to tenant eligibility screening and certification. RECOMMENDATION We recommend The Corporation increase program oversight and staff training with respect to participant eligibility screening and certification.
Show full finding ▾Hide full finding ▴Finding 2019-001: Supportive Services for Veteran Families (CFDA: 64.033) Type: Federal Award Compliance - Eligibility: Significant Deficiency CONDITION The Corporation failed to adequately document participant income eligibility before providing SSVF assistance. CRITERIA The Corporation is required to document a program participants eligibility in accordance with 38 CFR 62.36. QUESTIONED COSTS Unknown. CONTEXT One file out of forty selected for compliance testing indicated that the Corporation provided assistance to a veteran family without clear determination of the family having income less than 50 percent of AMI. The case file documentation supported that the family received income under 50 percent of AMI for a household size of four and was eligible for assistance based on a household size of four. However, conflicting documentation in the case file with respect to determination of household size indicated the household size may have been three, not four. The family received income exceeding 50 percent of AMI for a household size of three and would not have been eligible for SSVF assistance based on a household size of three. EFFECT The Corporation may be providing assistance to participants that fail to meet income eligibility requirements. CAUSE Lack of program oversight with respect to tenant eligibility screening and certification. RECOMMENDATION We recommend The Corporation increase program oversight and staff training with respect to participant eligibility screening and certification.
Finding 2019-001: Failure to adequately document participant income eligibility before providing SSVF assistance. Corrective Action: Although there was conflicting documentation in the file with respect to the household size, the determination of eligibility was based on a household of four which was accurate at the time of intake. All SSVF program staff will receive a refresher training with respect to participant eligibility screening and certification. The Program Manager will review 100% of all files after intake to ensure eligibility certification and income calculations are clearly documented and supported. Contact Person: Jennifer Tiller Expected Completion Date: July 31, 2020
Finding 2019-002: Supportive Services for Veteran Families (CFDA: 64.033) Type: Internal Control Over Compliance - Eligibility: Significant Deficiency CONDITION The Corporation did not implement effective internal controls to ensure that complete participant case files are maintained as required by 38 CFR 62.72. CRITERIA The Corporation is required by 38 CFR 62.72 to maintain program records for a minimum of three years. QUESTIONED COSTS None. CONTEXT Three of forty participant files selected for program compliance testing were unable to be located by VSH staff. EFFECT VSH is not in compliance with case file documentation requirements under 38 CFR 62.72. CAUSE During the audit period, the case manager assigned to the participant files in question resigned. The files have not been located by VSH staff and are assumed to have been misplaced by the former case manager. RECOMMENDATION We recommend that the Corporation implement effective internal controls over case file documentation and retention to ensure compliance with program requirements.
Show full finding ▾Hide full finding ▴Finding 2019-002: Supportive Services for Veteran Families (CFDA: 64.033) Type: Internal Control Over Compliance - Eligibility: Significant Deficiency CONDITION The Corporation did not implement effective internal controls to ensure that complete participant case files are maintained as required by 38 CFR 62.72. CRITERIA The Corporation is required by 38 CFR 62.72 to maintain program records for a minimum of three years. QUESTIONED COSTS None. CONTEXT Three of forty participant files selected for program compliance testing were unable to be located by VSH staff. EFFECT VSH is not in compliance with case file documentation requirements under 38 CFR 62.72. CAUSE During the audit period, the case manager assigned to the participant files in question resigned. The files have not been located by VSH staff and are assumed to have been misplaced by the former case manager. RECOMMENDATION We recommend that the Corporation implement effective internal controls over case file documentation and retention to ensure compliance with program requirements.
Finding 2019-002: Failure to implement effective internal controls to ensure that complete participant case files are maintained as required by 38 CFR 62.72. Corrective Action: SSVF has implemented a new policy effective May 18, 2020 that all completed files will remain in the locked filed cabinet at the relevant office location when not in use. Files in use must be in the user?s sight and physical control at all times then immediately returned to the locked file cabinet when work is complete. No files will be permitted to leave the physical office location unless being audited at which time only the Program Manager or designee will be permitted to transport files. Both active and inactive files will be filed in the assigned locking file cabinet in alphabetical order at all times. Contact Person: Jennifer Tiller Expected Completion Date: May 18, 2020
FAC accepted this audit on June 11, 2019 — management decision was due December 11, 2019.
GSA_MIGRATION
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2017-002
FAC accepted this audit on June 19, 2018 — management decision was due December 19, 2018.
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FAC accepted this audit on July 2, 2017 — management decision was due January 2, 2018.
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