EIN: 521887090
UEI: UV88NX633A29
Audited by: Baker Tilly US, LLP
Oversight agency: 14 [Department of Housing and Urban Development]
Data as of August 27, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 27, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 27, 2023 (1066 days ago).
What is a management decision? →Finding 2022-001 - Tenant Security Deposit Refund Requirement CFDA Number: 14.157 Federal Agency: U.S. Department of Housing and Urban Development Federal Award Number: Not applicable Federal Award Year: January 1, 2022 - December 31, 2022 Pass-Through Entity: Not applicable Condition and Criteria: The Organization is required to remit security deposits to former tenants within 30 days from the move-out date. Cause: The Organization's processing of refund paperwork was not completed timely. Effect: Two of the five tenant files reviewed included documentation that showed the processing of the refund occurred after the standard 30 day period. Questioned Costs: No questioned costs were identified. Recommendation: The Organization should have procedures in place to ensure that annual tenant refunds are completed timely. Views of Responsible Officials: Management agrees with the finding.
Show full finding ▾Hide full finding ▴Finding 2022-001 - Tenant Security Deposit Refund Requirement CFDA Number: 14.157 Federal Agency: U.S. Department of Housing and Urban Development Federal Award Number: Not applicable Federal Award Year: January 1, 2022 - December 31, 2022 Pass-Through Entity: Not applicable Condition and Criteria: The Organization is required to remit security deposits to former tenants within 30 days from the move-out date. Cause: The Organization's processing of refund paperwork was not completed timely. Effect: Two of the five tenant files reviewed included documentation that showed the processing of the refund occurred after the standard 30 day period. Questioned Costs: No questioned costs were identified. Recommendation: The Organization should have procedures in place to ensure that annual tenant refunds are completed timely. Views of Responsible Officials: Management agrees with the finding.
Corrective Action Planned: The property team and the Director of Affordable Housing have reviewed the current process and identified any area where additional follow up can be implemented. The organization implemented a new property management software in the 4th quarter of 2020 which has built in reminders for the timely return of security deposits. After a full year of testing; this system reminder has worked in alerting personnel when a security deposit refund is due. A second level of support in this process is being implemented to identify and train back up support to follow up on security deposit refunds should a staff member be out on leave unexpectedly, which was the case at the Galloway ? Countryside Meadows property. A layer of additional oversight for short staffed communities will be implemented. The Director of Affordable Housing will review the move outs monthly to determine if the refund is in progress. The facility will continue to send all refund requests to the Accounting department electronically via email. This will enable the Accountant to start the review process of the refund before submitting for payment. We are confident with the collaboration of the Accounting department that our internal review and utilizing any features provided by the new software will prevent any reoccurrence. Name(s) of Contact Person(s) Responsible for Corrective Action: Lystra Doobraj; Director of Affordable Housing; ldoobraj@springpointsl.org Completion Date: February 28, 2023
FAC accepted this audit on April 27, 2021 — management decision was due October 27, 2021.
Finding 2020-001 - Tenant Security Deposit Refund Requirement CFDA Number: 14.157 Federal Agency: US Department of Housing and Urban Development Federal Award Number: Not applicable Federal Award Year: January 1, 2020 - December 31, 2020 Pass-Through Entity: Not applicable Condition and Criteria: The Organization is required to remit security deposits to former tenants within thirty days from the move-out date. Cause: The Organization's processing of refund paperwork was not completed timely. Effect: One of the four tenant files reviewed included documentation that showed the processing of the refund occurred after the standard thirty day period. Questioned Costs: No questioned costs were identified. Recommendation: The Organization should have procedures in place to ensure that annual tenant refunds are completed timely. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding, and is in the process of taking the necessary steps to remit security deposit refunds within thirty days from the move-out date. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2020-001 - Tenant Security Deposit Refund Requirement CFDA Number: 14.157 Federal Agency: US Department of Housing and Urban Development Federal Award Number: Not applicable Federal Award Year: January 1, 2020 - December 31, 2020 Pass-Through Entity: Not applicable Condition and Criteria: The Organization is required to remit security deposits to former tenants within thirty days from the move-out date. Cause: The Organization's processing of refund paperwork was not completed timely. Effect: One of the four tenant files reviewed included documentation that showed the processing of the refund occurred after the standard thirty day period. Questioned Costs: No questioned costs were identified. Recommendation: The Organization should have procedures in place to ensure that annual tenant refunds are completed timely. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding, and is in the process of taking the necessary steps to remit security deposit refunds within thirty days from the move-out date. See Corrective Action Plan.
Corrective Action Planned: The property team and the Director of Affordable Housing have reviewed the current process and identified any area where additional follow up can be implemented. The organization recently implemented a new property management software in the 4th quarter of 2020 and will investigate if there is built in reminders for the timely return of the security deposits. In addition, the facility will send all refund requests to the Accounting department via Fed Ex and simultaneously send an electronic copy to the Accountant via email to ensure timely receipt of the refund request. This will enable the Accountant to start the review process of the refund in advance of receiving the Fed Ex. We are confident with the collaboration of the Accounting department that our internal review and utilizing any features provided by the new software will prevent any reoccurrence. Name(s) of Contact Person(s) Responsible for Corrective Action: Lystra Doobraj; Director of Affordable Housing; ldoobraj@springpointsl.org Completion Date: April 1, 2021
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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