EIN: 521703787
UEI: SELJBFMGRED3
Data as of August 26, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 30, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 30, 2026 (150 days ago).
What is a management decision? →The Commission did not follow its policies and procedures designed to ensure compliance with eligibility requirements. Questioned costs: $3,936 Context: Testing of 60 HCVP files indicated that 2 files had incorrect income values that were used to calculate the housing assistance payments (HAP). Cause: The commission must verify income annually through third-party verification and perform an accurate calculation. The commission did not complete this correctly. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat Finding: Yes, 2023-001 Recommendation: We recommend that the Commission review its procedures for collecting and recording third-party income support and data, and to ensure that HAP calculations are performed accurately. The Commission should ensure that staff involved in collection and recording of income support and data, and in performing related calculations, are properly informed of procedural changes and are provided with sufficient training. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-001 – Eligibility Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Voucher Cluster FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2024 Award Period: 1/1/2024-12/31/2024 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third-party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) Condition: The Commission did not follow its policies and procedures designed to ensure compliance with eligibility requirements. Questioned costs: $3,936 Context: Testing of 60 HCVP files indicated that 2 files had incorrect income values that were used to calculate the housing assistance payments (HAP). Cause: The commission must verify income annually through third-party verification and perform an accurate calculation. The commission did not complete this correctly. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat Finding: Yes, 2023-001 Recommendation: We recommend that the Commission review its procedures for collecting and recording third-party income support and data, and to ensure that HAP calculations are performed accurately. The Commission should ensure that staff involved in collection and recording of income support and data, and in performing related calculations, are properly informed of procedural changes and are provided with sufficient training. Views of responsible officials: There is no disagreement with the audit finding.
U.S. Department of Housing and Urban Development 2024-001 Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Eligibility Recommendation: We recommend that the Commission review its procedures for collecting and recording third party income support and data, and to ensure that HAP calculations are performed accurately. The Commission should ensure that staff involved in collection and recording of income support and data, and in performing related calculations, are properly informed of procedural changes and are provided with sufficient training. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HCHC staff have reviewed the HUD hierarchy of collecting documents and reviewed the Administrative Plan to ensure that all third-party income support and data are calculated correctly when determining household income. HCHC staff had a mandatory training to ensure that regulations, policies, and procedures are being followed. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: April 2025
2023-001
The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unknown Context: During our testing of 60 files over HQS inspections, we noted the following: • 18 of 60 units tested had an inspection that was not performed on a biennial basis as required per the Commission’s Administrative Plan. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2023-002 Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-002 – HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2024 Award Period: 1/1/2024-12/31/2024 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: The PHA must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition: The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unknown Context: During our testing of 60 files over HQS inspections, we noted the following: • 18 of 60 units tested had an inspection that was not performed on a biennial basis as required per the Commission’s Administrative Plan. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2023-002 Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Annual HQS Inspections Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HCHC has hired a new inspection company that started on July 1, 2025. And, staff meet with the inspection company at least monthly, review inspection reports weekly to ensure that inspections are conducted within the 24-month period. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: July 1, 2025, and ongoing
2023-002
We noted that the Commission did not properly abate HAP for landlords or enforce family obligations in which units failed inspections. Questioned costs: $234,839 Context: During our testing of 60 files for HQS enforcement, we noted the following: • 15 of 60 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. • 18 of 60 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2023-003 Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated in cases of inspection deficiencies associated with landlord fault, and to review their procedures to enforce family obligations in cases of inspection deficiencies associated with tenant fault. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-003 – HQS Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2024 Award Period: 1/1/2024-12/31/2024 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the Authority must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified Authority-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Authority must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family’s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the Authority must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404). Condition: We noted that the Commission did not properly abate HAP for landlords or enforce family obligations in which units failed inspections. Questioned costs: $234,839 Context: During our testing of 60 files for HQS enforcement, we noted the following: • 15 of 60 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. • 18 of 60 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2023-003 Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated in cases of inspection deficiencies associated with landlord fault, and to review their procedures to enforce family obligations in cases of inspection deficiencies associated with tenant fault. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – HQS Enforcement Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated in cases of inspection deficiencies associated with landlord fault, and to review their procedures to enforce family obligations in cases of inspection deficiencies associated with tenant fault. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Review the inspection report weekly, to send out abatement letters, warning letters, and/or proposed termination letters to ensure compliance with HQS inspections. HCHC staff updated the internal process to ensure that inspection abatement letters are being sent to all parties, and when the deficiencies are tenant-related, the families are sent a warning letter and/or termination letter for non-compliance. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: November 2025, and ongoing
2023-003
The Commission did not follow internal controls designed to ensure QC re-inspections are performed timely. Questioned costs: Unknown Context: During our testing of eight files for QC inspections, we noted the following: • eight of eight units had inspections where the quality control inspection was performed more than ninety days after the initial inspection. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No. Recommendation: We recommend the Commission review their quality control procedures to ensure any unit used for quality control is inspected timely. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-004 – Quality Control Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2024 Award Period: 1/1/2024-12/31/2024 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: The PHA must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Per the Commission’s administrative plan, quality control (QC) re-inspections will be performed on recently completed HQS inspections, within 90 days of their completion. Condition: The Commission did not follow internal controls designed to ensure QC re-inspections are performed timely. Questioned costs: Unknown Context: During our testing of eight files for QC inspections, we noted the following: • eight of eight units had inspections where the quality control inspection was performed more than ninety days after the initial inspection. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the third-party inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC terminated its contract as of June 30, 2024. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No. Recommendation: We recommend the Commission review their quality control procedures to ensure any unit used for quality control is inspected timely. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Quality Control Inspections Recommendation: We recommend the Commission review their quality control procedures to ensure any unit used for quality control is inspected timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HCHC staff has set up procedures with the inspection company to ensure that quality control inspections are occurring every quarter, to ensure that an inspection takes place within 90 days of the first inspection. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: January 2025 and ongoing
The Commission did not follow internal controls designed to ensure that expenses charged to HCVP were allowable. Questioned costs: $35.43 Context: During our testing of 40 cash disbursements, we noted the following: • 1 out of 40 samples were unallowable (specifically for an entertainment activity, and the questioned-cost value represents whole of sporting-event-related activity observed within disbursement population). Cause: The Commission did not monitor their internal controls closely which resulted in the allocation of unallowable expenses to the program. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No. Recommendation: We recommend that the Commission review its policies and procedures in place to ensure that only allowable activities are associated with the usage of program funding allocations. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-005 – Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2024 Award Period: 1/1/2024-12/31/2024 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or specific requirement: PHAs may use HCVP and MV funds only for HAPs to participating owners, and for associated administrative fees (24 CFR sections 982.151 and 982.152). In addition, see expanded authority in the use of administrative fees under PIH Notice 2022-18, Use of Housing Choice Voucher (HCV) and Mainstream Voucher Administrative Fees for Other Expenses to Assist Families to Lease Units. Condition: The Commission did not follow internal controls designed to ensure that expenses charged to HCVP were allowable. Questioned costs: $35.43 Context: During our testing of 40 cash disbursements, we noted the following: • 1 out of 40 samples were unallowable (specifically for an entertainment activity, and the questioned-cost value represents whole of sporting-event-related activity observed within disbursement population). Cause: The Commission did not monitor their internal controls closely which resulted in the allocation of unallowable expenses to the program. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No. Recommendation: We recommend that the Commission review its policies and procedures in place to ensure that only allowable activities are associated with the usage of program funding allocations. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Cash Disbursements Recommendation: We recommend that the Commission review its policies and procedures in place to ensure that only allowable activities are associated with the usage of program funding allocations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The unallowable cash disbursement of $35.43 was promptly removed from the HCVP program and reallocated to the appropriate account. Additional cash disbursement samples were provided to the auditor for further testing to ensure compliance. Staff received training in allowable and unallowable administrative costs under the HCVP guidelines. To strengthen internal controls and prevent recurrence, a second-level review of accounting codes is now required for disbursements. Name(s) of the contact person(s) responsible for corrective action: Bei Hua, Chief Financial Officer Planned completion date for corrective action plan: October 2025 and ongoing If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Crystal Gorham at 443-518-7818 and Bei Hua at 443 518-7802 .
FAC accepted this audit on September 23, 2024 — management decision was due March 23, 2025.
The Commission did not follow it policies and procedures designed to ensure compliance with eligibility requirements. Questioned costs: Unknown Context: Testing of 40 HCVP files indicated that 1 file had incorrect income used to calculate tenant rent and HAP. Cause: The Commission must verify income annually through third party verification and perform a calculation. The Commission did not complete this correctly. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Recommendation: We recommend that the Commission review its process for collecting third party income support to ensure the accurate data is used as part of the rent and HAP calculation. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2023-001 - Eligibilty Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Voucher Cluster FALN: 14.871/14.879 Federal Awared Identification Number and Year: MD023, 2023 Award Period: 1/1/2023 - 12/31/23 Type of Finding: Significant Deficiency in Internal Control Over Compliance, Other Matters Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent (24 CFR section 982.516) Condition: The Commission did not follow it policies and procedures designed to ensure compliance with eligibility requirements. Questioned costs: Unknown Context: Testing of 40 HCVP files indicated that 1 file had incorrect income used to calculate tenant rent and HAP. Cause: The Commission must verify income annually through third party verification and perform a calculation. The Commission did not complete this correctly. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Recommendation: We recommend that the Commission review its process for collecting third party income support to ensure the accurate data is used as part of the rent and HAP calculation. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Eligibility Recommendation: We recommend that the Commission review its process for collecting third party income support to ensure the accurate data is used as part of the tenant rent and HAP calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Corrected data is essential in determining the correct rent responsibility and HAP. To ensure that the data and rent calculations are correct, HCHC has taken the following steps: • Staff members have taken additional Housing Specialist training offered by Nan McKay. • HCHC has created and hired a quality control specialist who selects housing specialist 50058 actions to ensure that HCHC has data integrity, and all information is true and accurate. • The supervisor also selects housing specialist 50058 actions for review, ensuring that all required documentation is intact and that the proper rent responsibility and HAP calculations are correct. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Completion date for corrective action plan: 6/30/2024
The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unknown Context: During our testing of 60 files over HQS inspections, we noted the following: - 24 of 60 units tested had an inspection that was not performed on a biennial basis as required per the Commission’s Administrative Plan. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2022-003 Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2023-003 - HQS Inspections Federal Agency: Housing Choice Voucher Program FALM: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2023 Award Period: 1/1/2023 - 12/31/2023 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: The PHA must inspect the unit leased to a family at least biennially to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Condition: The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unknown Context: During our testing of 60 files over HQS inspections, we noted the following: - 24 of 60 units tested had an inspection that was not performed on a biennial basis as required per the Commission’s Administrative Plan. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP calculations. Repeat finding: Yes, 2022-003 Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – Annual HQS Inspections Recommendation: We recommend the Commission review its HQS inspection policies and procedures and discuss these standards with the third-party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. HCHC then attempted to work with the inspection company, however, ultimately that company was not able to comply with inspection requirements and HCHC ended the contract as of June 30, 2024. A contract with a new third-party inspection firm became effective on July 1, 2024. To ensure the HQS inspections are done on time, HCHC now also: • Meets weekly with the third-party contractor. • Receives and reviews weekly reports of inspection status and results. • Ensures that the third-party inspector utilizes real-time data tools to communicate with the HCHC Yardi Software. Yardi has a mobile inspection app that the third-party inspector will begin using. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: The new inspection protocols were put into place as of July 1, 2024.
2022-003
The Commission did not properly enforce consequences to landlords or tenants of units that did not pass inspections in a timely manner. Questioned costs: Unknown Context: During our testing of 40 files for HQS enforcement, we noted the following: - 27 of 40 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. - 2 of 40 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP paid. Repeat finding: Yes, 2022-004 Recommendation: We recommend the Commission review their abatement procedures to ensure that for any unit that has not met the HQS standards that HAP is properly abated as well as review their procedures for enforcing correction of deficiencies to tenants. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2023-003 - HQS Failed Inspections Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Nuber and Year: MD023,2023 Award Period: 1/1/2023 - 12/31/2023 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified incorrect period or must terminate the HAP contract (24 CFR sections 982.158(d) and 982.404). Condition: The Commission did not properly enforce consequences to landlords or tenants of units that did not pass inspections in a timely manner. Questioned costs: Unknown Context: During our testing of 40 files for HQS enforcement, we noted the following: - 27 of 40 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. - 2 of 40 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: HCHC employs a third-party inspection company. Many of the issues caused by the previous inspection company did not surface until early in 2023. Effect: The Commission is not in compliance with HUD requirements. This could have an impact on HAP paid. Repeat finding: Yes, 2022-004 Recommendation: We recommend the Commission review their abatement procedures to ensure that for any unit that has not met the HQS standards that HAP is properly abated as well as review their procedures for enforcing correction of deficiencies to tenants. Views of responsible officials: There is no disagreement with the audit finding.
Housing Voucher Cluster – FALN No. 14.871 & 14.879 – HQS Enforcement Recommendation: We recommend the Commission review their abatement procedures to ensure that any unit that has not met the HQS standards that HAP is properly abated as well as review their procedures for enforcing correction of deficiencies to tenants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The following actions are currently taking place to ensure abatement procedures are met when required due to failed inspections: • Hired a new Inspection company. • The HCHC will ensure that its third-party HQS inspectors provide data on all fails that require abatement as part of the weekly report. • The assigned HCV Specialist will notify the landlord and tenant of the failed inspection and the specific deficiencies that must be corrected. • The assigned HCV Specialist will notify the tenant and landlord of potential termination for not complying with inspection requirements as a result of two consecutive no shows. • The assigned HCV Specialist will ensure that the third-party inspection company re-inspects in a timely manner to verify that the repairs have been completed and meet HQS standards. • If the landlord fails to make the repairs by the established deadline, the HCHC will initiate abatement procedures by withholding or reducing housing assistance payments (HAP) once the unit passes inspection. • The assigned HCVP Specialist will provide the tenant with information and assistance to find alternative housing, such as issuing a new voucher, extending the search time, or offering relocation expenses. • The HCHC will terminate the HAP contract with the landlord if the unit remains abated for more than 60 days or if the landlord fails to comply. Name(s) of the contact person(s) responsible for corrective action: Crystal Gorham, Director of Rental Assistance Planned completion date for corrective action plan: The new inspection protocols were put into place as of July 1, 2024. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Crystal Gorham at 443-518-7818.
2022-004
FAC accepted this audit on September 21, 2023 — management decision was due March 21, 2024.
We noted that the Commission did not perform uploads of accurate information into the PIC system. Questioned costs: Unable to determine. Context: Testing of 40 HCVP tenants in PIC identified an exception in 7 files. In these instances, the tenant HUD 50058 forms were not uploaded to PIC. Cause: The commission did not return to their information they uploaded when the errors appeared and left them without being properly uploaded. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend that management review their procedures for uploads to PIC to confirm the information is uploaded without error. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2022-001 ? PIC Uploads Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2022 Award Period: 1/1/2022-12/31/2022 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or specific requirement: 24 CFR Part 908 and 24 CFR section 982.158 states that the PHA is required to submit this form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA?s jurisdiction under portability. Condition: We noted that the Commission did not perform uploads of accurate information into the PIC system. Questioned costs: Unable to determine. Context: Testing of 40 HCVP tenants in PIC identified an exception in 7 files. In these instances, the tenant HUD 50058 forms were not uploaded to PIC. Cause: The commission did not return to their information they uploaded when the errors appeared and left them without being properly uploaded. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend that management review their procedures for uploads to PIC to confirm the information is uploaded without error. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2022-001 Housing Choice Voucher Program ? FALN No. 14.871 Recommendation: We recommend that management review their procedures for uploads to PIC to confirm the information is uploaded without error. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HUD PIC errors occurred because data submitted for the FY 2022 Audit Period was not properly reviewed, and errors were not identified and corrected. During the audit period, the HCHC experienced a transition of personnel that included a period during which a third-party contractor led the program. Staff with the responsibility to ensure data integrity also transitioned. Since August 29, 2022, the HCHC has had stable leadership, the PIC submissions process has been changed, and PIC submissions are being reviewed. The following actions have been implemented to help mitigate PIC errors: ? The HCHC uses the HUD Pic Error Dashboard to identify and monitor PIC errors. The PIC Error Dashboard shows a summary view of PIC Fatal errors the HCHC receives when inputting the Form 50058s with reexaminations over 14 months overdue. The reports within the dashboard are updated weekly, and staff has been submitting PIC files every Friday to minimize the number of errors and ensure timely submissions of the 50058s. ? Staff also use the PIC Error Correction Guidebook for the HCV program, which guides identifying and correcting PIC errors and step-by-step instructions on common PIC errors. Name(s) of the contact person(s) responsible for corrective action: Paul Diggs, Director of HCVP Planned completion date for corrective action plan: The new procedures for monitoring and correcting PIC errors are in place. Correcting errors, however, is an ongoing process as the HCHC submits 50058 records weekly. The HCV department started corrective measures in October 2022 to identify and correct outstanding PIC submissions.
We noted that the Commission did not maintain consistent documentation regarding reasonable rent determination. Questioned costs: Unable to determine. Context: During our testing of 25 files for rent reasonableness, we noted the following: 7 out of 25 rent changes tested were missing a rent reasonableness form. Cause: The Commission did not follow established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend that the Commission review their policies and ensure that rent reasonableness is determined and documented for all rent changes. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2022-002 ? Reasonable Rent Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2022 Award Period: 1/1/2022-12/31/2022 Type of Finding: Material Weakness in Internal Control over Compliance Criteria or specific requirement: The PHA must determine reasonable rent during the term of the contract before any increase in the rent to owner (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Per the Commission's administrative plan, before approving a rent increase, the HCHC must determine and document whether the proposed rent is reasonable compared to similar units in the marketplace and not higher than those paid by unassisted tenants. Condition: We noted that the Commission did not maintain consistent documentation regarding reasonable rent determination. Questioned costs: Unable to determine. Context: During our testing of 25 files for rent reasonableness, we noted the following: 7 out of 25 rent changes tested were missing a rent reasonableness form. Cause: The Commission did not follow established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend that the Commission review their policies and ensure that rent reasonableness is determined and documented for all rent changes. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2022-002 Housing Choice Voucher Program ? FALN No. 14.871 Recommendation: We recommend that the Commission review their policies and ensure that rent reasonableness is determined and documented for all rent changes. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Rent Reasonableness is an essential requirement for the HCV program, as it ensures that the rents paid by the program participants are fair and comparable to the market rates. The following actions have been implemented to ensure rent reasonableness calculations are being made and properly applied: ? Staff uses an automated system called ?RentEllect?, that captures data of unassisted units in the Howard County market area and uses it to determine rent reasonableness. ? Staff documents the rent reasonableness determination for each program unit using clear and concise language. The documentation includes the source of information, the comparison units, the method of calculation, and the final rent decision. The documentation is maintained electronically and is attached to the tenant file in HCHC?s Yardi Database. The HCHC uses Yardi Software to manage all HCV program transactions. ? The HCV department trained staff on the rent reasonableness process and procedures and provided appropriate tools, including ?RentEllect,? to ensure accurate data. ? Supervisory staff will review the rent reasonableness determinations periodically and update the procedures as needed, especially when there are changes in the Fair Market Rents (FMRs), the rent to the owner, or the unit condition. Name(s) of the contact person(s) responsible for corrective action: Paul Diggs, Director of HCVP Planned completion date for corrective action plan: December 1, 2023
The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unable to determine. Context: During our testing of 40 files over HQS inspections, we noted the following: 21 of 40 units tested had an inspection that was not performed on a biennial basis as determined in the Administrative Plan. Cause: The Commission did not work closely with the inspection company with poorly written procedures in place for documenting inspections. The Commission experienced challenges during COVID in completing inspections timely. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend the Commission review their HQS inspection policies and procedures, and discuss these standards with the third party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2022-003 ? HQS Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2022 Award Period: 1/1/2022-12/31/2022 Type of Finding: Material Weakness in Internal Control over Compliance and Material Noncompliance (Modified Opinion) Criteria or specific requirement: 24 CFR sections 982.405(b) state that the PHA must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report. Condition: The Commission did not follow its policies and procedures designed to ensure HQS inspections were performed timely. Questioned costs: Unable to determine. Context: During our testing of 40 files over HQS inspections, we noted the following: 21 of 40 units tested had an inspection that was not performed on a biennial basis as determined in the Administrative Plan. Cause: The Commission did not work closely with the inspection company with poorly written procedures in place for documenting inspections. The Commission experienced challenges during COVID in completing inspections timely. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend the Commission review their HQS inspection policies and procedures, and discuss these standards with the third party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2022-003 Housing Choice Voucher Program ? FALN No. 14.871 Recommendation: We recommend the Commission review their HQS inspection policies and procedures, and discuss these standards with the third party inspection company that is utilized for these inspections to ensure all inspections are performed timely and that all necessary documentation is maintained for each inspection. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: HCHC has hired a third-party inspector to conduct all inspections. The third party is also responsible for determining rent reasonableness for agency-owned properties. The following actions have been implemented to ensure the integrity of HQS inspections: ? Established a clear communication channel and reporting format with the third-party inspection company. ? Defined the inspection scope, frequency, and criteria to meet the quality standards. ? Conduct regular audits and reviews of the inspection results and reports to ensure accuracy and constancy. The reviews will be conducted monthly by a newly created Quality Control staff member and the Director of Rental Assistance. The monitoring process will consist of a review of (1) 50058 action type 13 submissions in PIC, (2) all failed inspections, and (3) the timeliness and abatement status of the third-party vendor. ? Provide regular feedback and recommendations to the third-party inspection company to improve their quality and efficiency. An established monthly meeting is currently in place; however, additional meetings will be setup if necessary. ? Ensure that the third-party company utilizes real-time data tools to communicate with the HCHC Yardi Software. Yardi has a mobile inspection app that the third-party inspector will begin using. In addition, the Commission will evaluate the existing third-party inspection company to decide if its contract will be renewed or terminated based on performance. If the contract is terminated, the Commission will solicit for a new inspection company. Name(s) of the contact person(s) responsible for corrective action: Paul Diggs, Director of HCVP Planned completion date for corrective action plan: December 31, 2023
We noted that the Commission did not properly abate HAP for landlords in which units failed inspections. Questioned costs: $69,944 Context: During our testing of 40 files for HQS enforcement, we noted the following: 10 of 40 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. 5 of 40 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: The Commission did not follow established procedures in their Housing Choice Voucher Administrative Plan or as required by HUD. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated as well as review their procedures for enforcing correction of deficiencies to tenants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2022-004 ? HQS Failed Inspections Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program FALN: 14.871/14.879 Federal Award Identification Number and Year: MD023, 2022 Award Period: 1/1/2022-12/31/2022 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Criteria or specific requirement: For units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified incorrect period or must terminate the HAP contract (24 CFR sections 982.158(d) and 982.404). Condition: We noted that the Commission did not properly abate HAP for landlords in which units failed inspections. Questioned costs: $69,944 Context: During our testing of 40 files for HQS enforcement, we noted the following: 10 of 40 units tested failed inspection due to owner responsibilities and the Commission never abated HAP. 5 of 40 units tested failed due to tenant responsibilities and the Commission did not take proper steps to enforce family obligations. Cause: The Commission did not follow established procedures in their Housing Choice Voucher Administrative Plan or as required by HUD. Effect: The Commission is not in compliance with HUD requirements. Repeat finding: No Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated as well as review their procedures for enforcing correction of deficiencies to tenants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2022-004 Housing Choice Voucher Program ? FALN No. 14.871 Recommendation: We recommend the Commission review their abatement procedures to ensure any unit that has not met the HQS standards is properly abated. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The following actions are currently taking place to ensure abatement procedures are met when required due to failed inspections: ? The HCHC will ensure that its third-party HQS inspectors provide data on all fails that require abatement. To achieve this, the third-party inspection company has created a working document that will be updated twice a week with units that have failed twice and are recommended for abatement. The document will be shared with the Commission after each update. ? The assigned HCV Specialist will notify the landlord and tenant of the failed inspection and specific deficiencies that must be corrected. ? The assigned HCV Specialist will ensure that the third-party inspection company re-inspects to verify that the repairs have been completed and meet HQS standards. ? If the landlord fails to make the repairs by the established deadline, the HCHC will initiate abatement procedures by withholding or reducing housing assistance payments (HAP) once the unit passes inspection. The Director and Program Manager will review the inspection reports and initiate abatement. ? The assigned HCVP Specialist will provide the tenant with information and assistance to find alternative housing, such as issuing a new voucher, extending the search time, or offering relocation expenses. ? The HCHC will terminate the HAP contract with the landlord if the unit remains abated for more than 180 days or if the landlord fails to comply with other contractual obligations. The Director of Rental Assistance and the Program manager will review all recommended abatements monthly to determine who will be terminated from the HCV program. We will review all Yardi reports and the recommended abatement spreadsheet from the third-party inspector. Name(s) of the contact person(s) responsible for corrective action: Paul Diggs, Director of HCVP Planned completion date for corrective action plan: December 31, 2023
FAC accepted this audit on September 29, 2022 — management decision was due March 29, 2023.
We noted the Commission did not follow their internal controls designed to ensure compliance with Eligibility requirements. Questioned costs: Unable to determine. Context: Testing of 40 HCVP tenant files identified an exception in 1 file. In this instance, the file did not have support for all income used in the rent calculation. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is may not be in compliance with HUD requirements. Repeat finding: No Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their rent calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2021-001 Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program CFDA: 14.871 Award Period: 1/1/2021-12/31/2021 Type of Finding: Significant Deficiency in Internal Control over Compliance, Noncompliance Criteria or specific requirement: For both family income examinations and reexaminations, the PHA must obtain and document in the family file third party verification of reported family annual income (24 CFR section 982.516). Condition: We noted the Commission did not follow their internal controls designed to ensure compliance with Eligibility requirements. Questioned costs: Unable to determine. Context: Testing of 40 HCVP tenant files identified an exception in 1 file. In this instance, the file did not have support for all income used in the rent calculation. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is may not be in compliance with HUD requirements. Repeat finding: No Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their rent calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2021-001 Housing Choice Voucher Program ? CFDA No. 14.871 Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their rent calculations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We agree with the auditor?s findings and recommendations, and the following action will be taken to improve the situation. We will have the Director of HCVP, and the HCVP Program Manager, review our current procedures and documentation practices to identify gaps or weaknesses in our program, expressly but not limited to rent reasonableness, rent calculations, and rent increases, by the end of the fourth quarter of 2022. We will explore quality control software to ensure program integrity. We will then consolidate any new procedures and the quality control program as part of our new training plan, which will be made available to all staff members via our website and/or other modes. Semi-Annual refresher courses will be provided to staff about best HCV practices, HUD programmatic changes, and other training to ensure understanding and compliance. Name(s) of the contact person(s) responsible for corrective action: Paul Diggs, Director of HCVP Planned completion date for corrective action plan: December 31, 2022
FAC accepted this audit on August 31, 2021 — management decision was due March 3, 2022.
We noted the Commission did not follow their internal controls designed to ensure compliance with Reasonable Rent requirements. Questioned Costs: Unable to determine. Context: Testing of 25 HCVP tenant files identified an exception in 3 files. In these instances, the files did not include a three unit comparison for rent reasonableness determination. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements and their administrative plan. Repeat Finding: No Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their reasonable rent determination. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2020-001 Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program CFDA: 14.871 Award Period: 1/1/2020-12/31/2020 Type of Finding: Significant Deficiency in Internal Control over Compliance, Noncompliance Criteria or specific requirement: The PHA must determine reasonable rent during the term of the contract before any increase in the rent to owner (24 CFR sections 982.4, 982.54(d)(15), 982.158(f)(7), and 982.507). Per the Commission's administrative plan, before approving a rent increase, the HCHC must determine and document whether the proposed rent is reasonable compared to similar units in the marketplace and not higher than those paid by unassisted tenants. Condition: We noted the Commission did not follow their internal controls designed to ensure compliance with Reasonable Rent requirements. Questioned Costs: Unable to determine. Context: Testing of 25 HCVP tenant files identified an exception in 3 files. In these instances, the files did not include a three unit comparison for rent reasonableness determination. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements and their administrative plan. Repeat Finding: No Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their reasonable rent determination. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
U.S. Department of Housing and Urban Development Howard County Housing Commission respectfully submits the following corrective action plan for the year ended December 31, 2020. Audit period: January 1, 2020 through December 31, 2020 The finding from the schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2020-001 Housing Choice Voucher Program ? CFDA No. 14.871 Recommendation: The Auditors recommend that management review their procedures for maintaining documentation to support their reasonable rent determination. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Counseling with HCVP Staff was conducted by Shanetta Moye. HCVP Staff has been briefed on HUD?s and the Commission?s policy and expectations as it pertains to rent reasonableness. HCVP Staff understands that there must be 3 unit comparables for rent reasonableness determinations before the approval of any requested contract rent increase. Name(s) of the contact person(s) responsible for corrective action: Shanetta Moye, Director of Rental Housing Planned completion date for corrective action plan: June 30, 2021 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Shanetta Moye at 443-518-7818.
FAC accepted this audit on September 14, 2020 — management decision was due March 14, 2021.
During our testing, we noted the Commission did not follow their internal controls designed to ensure compliance with timely Housing Quality Standards (HQS) requirements. Questioned Costs: Unable to determine. Context: Testing of 40 HCVP tenant files identified an exception in 1 file. In this one instance, more than 2 years passed before the unit had an HQS inspection. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements and their administrative plan. Repeat Finding: No Recommendation: The Auditors recommend that management review their procedures for ensuring each inspection is performed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2019-001 Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Housing Choice Voucher Program CFDA: 14.871 Award Period: 1/1/2019-12/31/2019 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: The PHA must inspect the unit leased to a family prior to the initial term of the lease, at least biennially during assisted occupancy, and at other times as needed, to determine if the unit meets the HQS. (CFR 982.405 (a) ). As stated in the Commission?s HCVP Administrative Plan, inspections must be conducted within twenty-four months of the last annual inspection. Condition: During our testing, we noted the Commission did not follow their internal controls designed to ensure compliance with timely Housing Quality Standards (HQS) requirements. Questioned Costs: Unable to determine. Context: Testing of 40 HCVP tenant files identified an exception in 1 file. In this one instance, more than 2 years passed before the unit had an HQS inspection. Cause: The Commission did not follow the established procedures in their Housing Choice Voucher Administrative Plan. Effect: The Commission is not in compliance with HUD requirements and their administrative plan. Repeat Finding: No Recommendation: The Auditors recommend that management review their procedures for ensuring each inspection is performed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
2019-001 Housing Choice Voucher Program ? CFDA No. 14.871 Recommendation: The Auditors recommend that management review their procedures for ensuring each inspection is performed timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Howard County Housing Commission utilizes an Inspection Contractor to conduct Housing Quality Standards Inspections on behalf of the Commission. The Commission was aware that our inspection contractor experienced difficulty with the tracking of inspections to ensure that no units exceeded the 24-month HUD required inspection deadline and was utilizing the HUD PIC System as a backup to track any inspection that might be past due. The Commission has retained the services of a new Inspection Contractor effective July 1st of 2020. We have stressed the need to ensure timely inspections with the new contractor and they have assured us that they have adequate systems in place to comply with this requirement. As a backup the Commission will monitor the HUD PIC Inspections Report on a monthly basis. Name(s) of the contact person(s) responsible for corrective action: Sam Tucker, Director of Rental Housing Planned completion date for corrective action plan: July 1, 2020 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Sam Tucker at 443-518-7818.
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