POTOMAC HIGHLANDS AIRPORT AUTHORITY

EIN: 521701059

UEI: KD1JR8CXKSK3

Data as of August 25, 2026

POTOMAC HIGHLANDS AIRPORT AUTHORITY9 audit years9 findings4 repeat
9
Audit Years
9
Total Findings
4
Repeat Findings

FY 2021-06-30

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on March 9, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 9, 2022 (1446 days ago).

What is a management decision? →
2021-001
Activities Allowed or Unallowed / Cost Allowability / Equipment & Real Property / Matching, Level of Effort, Earmarking / Reporting / Special Tests & Provisions
MATERIAL WEAKNESSREPEAT

C. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - INTERNAL CONTROL FINDING - FEDERAL PROGRAM: 20.106 - AIRPORT IMPROVEMENT PROGRAM - As discussed in finding 2021-001 of section B, the Authority did not follow proper procedures and controls to properly record year-end accrual of grants receivable pertaining to AIP projects. ' 2021--001- Inadequate Internal Control Over Recording Grants Receivable - Operating Deficiency CRITERIA: Management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls in the financial reporting system and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles. CONDITION: At year-end, there was an audit adjustment to grants receivable. The Authority did not properly record the grants receivable in accordance with generally accepted accounting principles for the fiscal year ended June 30, 2021. CAUSE: Management did not follow their controls and procedures to ensure the proper recording of grants receivable. EFFECT: Grants receivable and total assets were understated as well as capital contributions and net assets were understated as a result of this deficiency. An adjustment was made to record the grants receivable along with an entry to capital contributions for the same amount. RECOMMENDATION: We recommend that management review their procedures for accruing grants receivable and ensure that proper controls and procedures are followed for the accruing and recording of grants receivable. MANAGEMENT RESPONSE: Management will review procedures and controls over the recording of accruals and grants receivable and review them with their accountant.

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C. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - INTERNAL CONTROL FINDING - FEDERAL PROGRAM: 20.106 - AIRPORT IMPROVEMENT PROGRAM - As discussed in finding 2021-001 of section B, the Authority did not follow proper procedures and controls to properly record year-end accrual of grants receivable pertaining to AIP projects. ' 2021--001- Inadequate Internal Control Over Recording Grants Receivable - Operating Deficiency CRITERIA: Management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls in the financial reporting system and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles. CONDITION: At year-end, there was an audit adjustment to grants receivable. The Authority did not properly record the grants receivable in accordance with generally accepted accounting principles for the fiscal year ended June 30, 2021. CAUSE: Management did not follow their controls and procedures to ensure the proper recording of grants receivable. EFFECT: Grants receivable and total assets were understated as well as capital contributions and net assets were understated as a result of this deficiency. An adjustment was made to record the grants receivable along with an entry to capital contributions for the same amount. RECOMMENDATION: We recommend that management review their procedures for accruing grants receivable and ensure that proper controls and procedures are followed for the accruing and recording of grants receivable. MANAGEMENT RESPONSE: Management will review procedures and controls over the recording of accruals and grants receivable and review them with their accountant.

Corrective Action Plan

FINDINGS 2021-001: INADEQUATE INTERNAL CONTROL OVER RECORDING GRANTS RECEIVABLE ' By: Ryan Shaffer, Airport Manager ' We understand that management is responsible for reconciling the accounts at the end of the year ad for establishing and maintaining internal controls over financial reporting. We had implemented additional controls in the current audit year which diminished the number of unrecorded transactions. After reviewing the finding and recommendations of the auditors, we are continuing to review our controls and procedures for recording grants receivable and we are continuing to work with our accounting personnel to correct this issue. The corrective action plan is to be implemented by February 28, 2022.

Prior Finding References

2020-002

About Activities Allowed or Unallowed, Allowable Costs / Cost Principles, Equipment and Real Property Management, Matching, Level of Effort, Earmarking, Reporting, Special Tests and Provisions →

FY 2020-06-30

FAC accepted this audit on February 24, 2021 — management decision was due August 24, 2021.

2020-001
Other
MATERIAL WEAKNESS

At year-end, there was a material audit adjustment to contract retainage payable for the airport improvement programs. The Authority did not properly record the retainage payable balance for the fiscal year ended June 30, 2020, in accordance with generally accepted accounting principles. Cause: Management did recognize that there was retainage owed on an AIP construction contract. Proper procedures to record retainage payable at year-end were not followed. Effect: Fixed assets and total assets were understated as well as current liabilities and total liabilities were understated as a result of this deficiency. A material adjustment was made to record the retainage payable liability along with an entry to construction in progress for the same amount. Recommendation: We recommend that management ensure that accounting procedures and controls are followed to properly record retainage owed to contractors and communicate them to their accountants. Management Response: Management will review and update accounting procedures to record retainage owed on contracts and review them with their accountants.

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C. Federal Award Findings and Questioned Costs Internal Control Findings Federal Program: 20.106 ? Airport Improvement Program As discussed in finding 2020-001 of section B, the Authority did not follow proper procedures and controls to properly record year-end accrual of contract retainage payable pertaining to AIP projects. B. Findings ? Financial Statements Audit 2020-001- Inadequate Internal Control Over Recording Retainage Payable ? operating deficiency Criteria: Management is responsible for reconciling the accounts at the end of the fiscal year and for establishing and maintaining internal controls in the financial reporting system and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles. Condition: At year-end, there was a material audit adjustment to contract retainage payable for the airport improvement programs. The Authority did not properly record the retainage payable balance for the fiscal year ended June 30, 2020, in accordance with generally accepted accounting principles. Cause: Management did recognize that there was retainage owed on an AIP construction contract. Proper procedures to record retainage payable at year-end were not followed. Effect: Fixed assets and total assets were understated as well as current liabilities and total liabilities were understated as a result of this deficiency. A material adjustment was made to record the retainage payable liability along with an entry to construction in progress for the same amount. Recommendation: We recommend that management ensure that accounting procedures and controls are followed to properly record retainage owed to contractors and communicate them to their accountants. Management Response: Management will review and update accounting procedures to record retainage owed on contracts and review them with their accountants.

Corrective Action Plan

Findings 2020-001: Inadequate Internal Control Over Recording Retainage Payable We understand that management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls over financial reporting. After reviewing the findings and recommendations of the auditors, we are reviewing our controls and procedures for recording contract retainage payable and we have communicated corrective procedures to our accounting personnel to correct this issue.

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2020-002
Other
MATERIAL WEAKNESSREPEAT

At year-end, there was a material audit adjustment to grants receivable. The Authority did not properly record the grants receivable in accordance with generally accepted accounting principles for the fiscal year ended June 30, 2020. Cause: Management did not follow their controls and procedures to ensure the proper recording of grants receivables. Effect: Grants receivables and total assets were understated as well as capital contributions and net assets were understated as a result of this deficiency. An adjustment was made to record the grants receivable along with an entry to capital contributions for the same amount. Recommendation: We recommend that management review their procedures for accruing grants receivables and ensure that proper controls and procedures are followed for the accruing and recording of grants receivables. Management Response: Management will review procedures and controls over the recording of accruals and grant receivables and review them with their accountant.

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C. Federal Award Findings and Questioned Costs Internal Control Findings Federal Program: 20.106 ? Airport Improvement Program As discussed in finding 2020-002 of section B, the Authority did not follow proper procedures and controls to properly record year-end accrual of grants receivable pertaining to AIP projects. B. Findings ? Financial Statements Audit 2020-002- Inadequate Internal Control Over Recording Grants Receivable ? operating deficiency Criteria: Management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls in the financial reporting system and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles. Condition: At year-end, there was a material audit adjustment to grants receivable. The Authority did not properly record the grants receivable in accordance with generally accepted accounting principles for the fiscal year ended June 30, 2020. Cause: Management did not follow their controls and procedures to ensure the proper recording of grants receivables. Effect: Grants receivables and total assets were understated as well as capital contributions and net assets were understated as a result of this deficiency. An adjustment was made to record the grants receivable along with an entry to capital contributions for the same amount. Recommendation: We recommend that management review their procedures for accruing grants receivables and ensure that proper controls and procedures are followed for the accruing and recording of grants receivables. Management Response: Management will review procedures and controls over the recording of accruals and grant receivables and review them with their accountant.

Corrective Action Plan

Findings 2020-002: Inadequate Internal Control Over Recording Grants Receivable We understand that management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls over financial reporting. After reviewing the findings and recommendations of the auditors, we are reviewing our controls and procedures for recording grants receivable and we have communicated corrective procedures to our accounting personnel to correct this issue.

Prior Finding References

2019-001

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FY 2019-06-30

FAC accepted this audit on January 19, 2020 — management decision was due July 19, 2020.

2019-001
Other
MATERIAL WEAKNESSREPEAT

At year-end, there were material audit adjustments pertaining to accruing for grant funds receivable and grant income as well as material unrecorded liabilities for expenditures on contract work completed and payable for airport improvement programs. The Authority did not properly adjust grant funds receivable, grant revenue and contracts payable and capital asset balances for the fiscal year ended June 30, 2019. Cause: Management did recognize that certain AIP expenditures were incurred and not recorded in FY2019 and the corresponding accruals of grants receivable and grant income were needed for those expenditures. Proper procedures to record contract work at year-end as well accruing related grant income were not followed. Effect: The risk with this condition is that necessary adjustments to the financial statements to record material adjustments may be missed and controls to detect and correct this condition were not followed. Recommendation: Management needs to review year-end procedures and controls over these activities and communicate them with the accountant to ensure that the recording of liabilities and the accruals of grants receivable are properly completed. Management Response: Management will review procedures and controls and discuss them with the accountant for year-end adjustments and accruals.

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2019-001- Inadequate Internal Control Over a Significant Account or Process? design deficiency Criteria: Management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls in the financial reporting system and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles. Condition: At year-end, there were material audit adjustments pertaining to accruing for grant funds receivable and grant income as well as material unrecorded liabilities for expenditures on contract work completed and payable for airport improvement programs. The Authority did not properly adjust grant funds receivable, grant revenue and contracts payable and capital asset balances for the fiscal year ended June 30, 2019. Cause: Management did recognize that certain AIP expenditures were incurred and not recorded in FY2019 and the corresponding accruals of grants receivable and grant income were needed for those expenditures. Proper procedures to record contract work at year-end as well accruing related grant income were not followed. Effect: The risk with this condition is that necessary adjustments to the financial statements to record material adjustments may be missed and controls to detect and correct this condition were not followed. Recommendation: Management needs to review year-end procedures and controls over these activities and communicate them with the accountant to ensure that the recording of liabilities and the accruals of grants receivable are properly completed. Management Response: Management will review procedures and controls and discuss them with the accountant for year-end adjustments and accruals.

Corrective Action Plan

Finding 2019-001: Inadequate Internal Control Over a Significant Account or Process We understand that management is responsible for reconciling the accounts at the end of the year and for establishing and maintaining internal controls over financial reporting. After review of the findings and recommendations of the auditors, we are reviewing current controls and implementing additional controls over the processing of transactions and reconciling of accounts.

Prior Finding References

2018-001

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FY 2018-06-30

FAC accepted this audit on December 3, 2018 — management decision was due June 3, 2019.

2018-001
Other
REPEAT

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

Prior Finding References

2017-003

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FY 2017-06-30

FAC accepted this audit on November 1, 2017 — management decision was due May 1, 2018.

2017-001
Other
MATERIAL WEAKNESS

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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2017-002
Other

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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2017-003
Other
MATERIAL WEAKNESS

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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2017-004
Cash Management
MATERIAL WEAKNESS

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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