EIN: 510370924
UEI: KYD5KJAJM556
Data as of August 22, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 15, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 15, 2025 (403 days ago).
What is a management decision? →The Senior Director of Housing & Facilities is responsible for the custody of assets and for authorizing and recording transactions, with no regular oversight occurring. While an independent contractor assists with annual closing, there is no documented review process during the rest of the year. Effect: Reliance on a single individual for critical accounting functions, without systematic reviews, undermines the reliability of financial information. Errors and irregularities may go undetected, thereby increasing the risk of material misstatement and noncompliance with federal requirements. Cause: Staffing constraints and an informal approach to internal controls have resulted in one individual performing incompatible functions. Management oversight once documented by weekly meetings between the Senior Director of Housing & Facilities and the CEO are no longer occurring. Recommendations: Management should strongly consider reallocating routine accounting tasks, such as preparing deposits and reconciling bank statements, to different staff members. Alternatively, you could increase the scope and frequency of the outside bookkeeper’s involvement, ensuring that these critical functions receive timely and objective review. Furthermore, it is advisable to reinstate documented, periodic management reviews of both financial and compliance-related data. These regularly scheduled reviews will help detect errors, strengthen accountability, and support adherence to the requirements of the Uniform Guidance. Management Comments: We concur with this finding and recognize the need for a more robust control environment. We plan to reevaluate staff responsibilities, expand the documentation of oversight procedures, and implement structured, recurring reviews of financial transactions and compliance-related data to ensure compliance with Uniform Guidance requirements.
Show full finding ▾Hide full finding ▴Criteria: Accurate financial reporting and compliance with the Uniform Guidance require a strong internal control system, including proper segregation of duties and consistent management oversight. Condition: The Senior Director of Housing & Facilities is responsible for the custody of assets and for authorizing and recording transactions, with no regular oversight occurring. While an independent contractor assists with annual closing, there is no documented review process during the rest of the year. Effect: Reliance on a single individual for critical accounting functions, without systematic reviews, undermines the reliability of financial information. Errors and irregularities may go undetected, thereby increasing the risk of material misstatement and noncompliance with federal requirements. Cause: Staffing constraints and an informal approach to internal controls have resulted in one individual performing incompatible functions. Management oversight once documented by weekly meetings between the Senior Director of Housing & Facilities and the CEO are no longer occurring. Recommendations: Management should strongly consider reallocating routine accounting tasks, such as preparing deposits and reconciling bank statements, to different staff members. Alternatively, you could increase the scope and frequency of the outside bookkeeper’s involvement, ensuring that these critical functions receive timely and objective review. Furthermore, it is advisable to reinstate documented, periodic management reviews of both financial and compliance-related data. These regularly scheduled reviews will help detect errors, strengthen accountability, and support adherence to the requirements of the Uniform Guidance. Management Comments: We concur with this finding and recognize the need for a more robust control environment. We plan to reevaluate staff responsibilities, expand the documentation of oversight procedures, and implement structured, recurring reviews of financial transactions and compliance-related data to ensure compliance with Uniform Guidance requirements.
a. Comments on the Finding and Each Recommendation: We concur with the finding that DIMA VI, Inc. requires segregation of duties. We recognize that the current structure does not adequately separate key financial responsibilities, which could lead to potential risks such as errors, fraud, or lapses in internal controls. Segregation of duties is essential to maintaining the integrity of our financial operations and ensuring that no single individual has unchecked control over critical financial processes. We are committed to addressing this concern and will take immediate action to implement the necessary changes, including hiring a bookkeeper and restructuring our financial workflows to ensure proper segregation of duties. b. Action(s) Taken or Planned on the Finding: 1. Immediately Institute Monthly Meetings: We will begin holding monthly meetings, starting January 2025, to review financial statements, budgets, and forecasts, as well as compliance-related data. These meetings will include key stakeholders and relevant team members, ensuring that we have timely discussions on financial status, variances, and any compliance-related issues. 2. Hire a Bookkeeper to Support Segregation of Duties: In the next 120 days we will proceed with the hiring of a bookkeeper to provide additional support for segregation of duties in our financial operations. The bookkeeper will be responsible for recording transactions and ensuring that tasks such as accounts payable, accounts receivable, and reconciliation are appropriately separated. This will enhance internal controls and minimize the risk of errors or fraud.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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