EIN: 510351259
UEI: CEPKFA9EMVP1
Data as of August 27, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 28, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by February 28, 2026 (180 days ago).
What is a management decision? →The Senior Director of Housing & Facilities is responsible for the custody of assets and for authorizing and recording transactions, with no regular oversight occurring. While an independent contractor assists with annual closing, there is no documented review process during the rest of the year. Effect: Reliance on a single individual for critical functions, without systematic reviews, undermines the reliability of financial reporting. Errors and irregularities may go undetected, thereby increasing the risk of material misstatement and noncompliance with federal requirements. Cause: Staffing constraints and an informal approach to internal controls have resulted in one individual performing incompatible functions. Management oversight once documented by weekly meetings between the Senior Director of Housing & Facilities and the CEO are no longer occurring. Recommendations: Management should strongly consider reallocating routine accounting tasks, such as preparing deposits and reconciling bank statements, to different staff members. It is also advisable to reinstate documented, periodic management reviews of both financial and compliance-related data. These regularly scheduled reviews will help detect errors, strengthen accountability, and support adherence to the requirements of the Uniform Guidance. Management Comments: We concur with this finding and recognize the need for a more robust control environment. We plan to reevaluate staff responsibilities, expand the documentation of oversight procedures, and implement structured, recurring reviews of financial transactions and compliance-related data to ensure compliance with Uniform Guidance requirements.
Show full finding ▾Hide full finding ▴Finding 2025-001: Criteria: Accurate financial reporting and compliance with the Uniform Guidance require a strong internal control system, including proper segregation of duties and consistent management oversight. Condition: The Senior Director of Housing & Facilities is responsible for the custody of assets and for authorizing and recording transactions, with no regular oversight occurring. While an independent contractor assists with annual closing, there is no documented review process during the rest of the year. Effect: Reliance on a single individual for critical functions, without systematic reviews, undermines the reliability of financial reporting. Errors and irregularities may go undetected, thereby increasing the risk of material misstatement and noncompliance with federal requirements. Cause: Staffing constraints and an informal approach to internal controls have resulted in one individual performing incompatible functions. Management oversight once documented by weekly meetings between the Senior Director of Housing & Facilities and the CEO are no longer occurring. Recommendations: Management should strongly consider reallocating routine accounting tasks, such as preparing deposits and reconciling bank statements, to different staff members. It is also advisable to reinstate documented, periodic management reviews of both financial and compliance-related data. These regularly scheduled reviews will help detect errors, strengthen accountability, and support adherence to the requirements of the Uniform Guidance. Management Comments: We concur with this finding and recognize the need for a more robust control environment. We plan to reevaluate staff responsibilities, expand the documentation of oversight procedures, and implement structured, recurring reviews of financial transactions and compliance-related data to ensure compliance with Uniform Guidance requirements.
A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations 1. Finding 2025-001 a. Comments on the Finding and Each Recommendation: We concur with the finding that DIMA IV, Inc. requires segregation of duties. We recognize that the current structure does not adequately separate key financial responsibilities, which could lead to potential risks. Segregation of duties is essential to maintaining the integrity of our operations and ensuring that no single individual has unchecked control over critical financial or compliance-related processes. b. Action(s) Taken or Planned on the Finding: 1. Implemented Monthly Oversight Meetings: Beginning in January 2025, we instituted monthly meetings to review financial statements, budgets, forecasts, and compliance-related data. These meetings include key stakeholders and team members to ensure timely discussions of financial status, variances, and compliance matters. This structure enhances accountability and provides regular managerial oversight. 2. Hired Key Finance Staff to Support Segregation of Duties: To improve internal controls, we have hired a new Chief Finance Officer with expanded responsibilities over the accounting functions of the housing entities. We have also hired a Senior Accountant who has assumed responsibility for the day-to-day accounting tasks previously performed by the Senior Director of Housing & Facilities. These hires have significantly enhanced our ability to segregate duties. We are currently in the process of formalizing these new roles, along with related internal controls and procedures, to establish a more robust control environment.
FAC accepted this audit on January 23, 2024 — management decision was due July 23, 2024.
During our 2023 audit, we noted that several of the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) for the period October 1, 2022 through March 31, 2023 had the incorrect contract rent for several of its tenants. In accordance with HUD guidelines the proper approved contract rent should be used to request the monthly housing assistance payments. This occurred as a result of management requesting the old contract rent and not reviewing the monthly Form HUD 52670. Management subsequently discovered this when they implemented a new system in June 2023. This resulted in an under billing of $3,090 in housing assistance payments for the period mentioned above. We recommend that management establish a policy for someone other than the preparer to review the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) to ensure the proper contract rent is being used in their request for housing assistance payments.
Show full finding ▾Hide full finding ▴During our 2023 audit, we noted that several of the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) for the period October 1, 2022 through March 31, 2023 had the incorrect contract rent for several of its tenants. In accordance with HUD guidelines the proper approved contract rent should be used to request the monthly housing assistance payments. This occurred as a result of management requesting the old contract rent and not reviewing the monthly Form HUD 52670. Management subsequently discovered this when they implemented a new system in June 2023. This resulted in an under billing of $3,090 in housing assistance payments for the period mentioned above. We recommend that management establish a policy for someone other than the preparer to review the monthly Housing Owner's Certification and Application for Housing Assistance Payments (Form HUD 52670) to ensure the proper contract rent is being used in their request for housing assistance payments.
Senior Director of Housing and Facilities will process monthly HAP reports for HUD projects. Upon completion, Senior Director of Finance for NAMI Delaware will review HAP reports to ensure that the Contract Rent (9.) and Gross Rent (11.) match the authorized amount set by HUD.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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