City of Hays, Kansas

Assistance Listing Number – 20.106 (Airport Improvement Program) - Reporting Federal Award Numbers – AIP 3-20-0028-44, AIP 3-20-0028-45, AIP 3-20-0028-46 Criteria or specific requirement Participants in the Airport Improvement Program are required to prepare and submit reports SF-425 – Federal Financial Report and SF-271 – Outlay Report and Request for Reimbursement for Construction Programs, as applicable. The fiscal year end for these grants is September 30, and the reports are due within 90 days of that year end. Condition The City did not complete and submit the required reports within the requested timeframe. Context Of the eight projects that required reporting to be submitted during the period under audit, three of those were not completed in a timely manner. Cause Due to human error, the reports were not prepared and submitted until after the deadline. Effect Reports are required to be submitted to keep the awarding agency informed of the program’s progress. The report is required to be submitted by the deadline so that any potential noncompliance will be addressed in a timely manner. Recommendation We recommend that individuals associated with the Airport Improvement Program add a note to their calendar to remind them of the grant’s fiscal year end and the upcoming deadline. Views of responsible officials See Corrective Action Plan.