LABETTE CENTER FOR MENTAL HEALTH SERVICE

SECTION II ? FINANCIAL STATEMENT FINDING 2022-001 Criteria: An adequate review process is a critical element of an effectively designed internal control system, to provide assurance of the prevention and detection of potential material misstatements in the financial statements. Condition: The payroll processes and procedures do not include a review of the spreadsheets prepared by employees to be used to process payroll. The spreadsheets are not reconciled to the source documents from the timeclock system. Cause: The processes and procedures have not been updated and/or followed as employee duties and systems have changed. Effect: Employees are not being paid appropriately for actual hours worked. Context: The spreadsheet that is prepared to summarize hours worked by employees is not reconciled to the total hours in the timeclock system. Two of the three payrolls reviewed did not reflect the correct total hours from the timeclock system. The hours worked is adjusted manually to adjust actual hours worked to average monthly hours. Errors in the calculations were noted in six of the sixteen individual paychecks reviewed. The conversion of the hours to average monthly hours results in employees, particularly those who start or quit during the current year, to be overpaid or underpaid in relation to actual hours worked. Recommendation: Management should revise the processes and procedures to include a thorough review process by a second employee and ensure employees are complying with all internal control processes and procedures. Views of responsible officials: The Center has contracted with ADP to process payroll as of July 1, 2023. SECTION III ? FEDERAL AWARD FINDINGS AND QUESTIONED COSTS None