EIN: 470491571
UEI: TVN3MTGCYWD4
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on February 23, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by August 23, 2026 (1 day ago).
What is a management decision? →Student Financial Assistance Cluster - ALN 84.268 - Federal Direct Student Loans (Direct Loan) & ALN 84.063 – Federal Pell Grant Program, U.S. Department of Education Award Year July 1, 2024 – June 30, 2025 Criteria or specific requirement – Prior to making a disbursement, the school must notify students of the amount and type of Title IV funds they are expected to receive, and how and when those disbursements will be made (34 CFR 668.165(a)(1)). Condition – Students receiving Title IV funds in June 2025 were not notified by the University of the amount and type of Title IV funds they were expected to receive, and how and when those disbursements were made. Cause – The University began transitioning to a new aid packaging system in June 2025, which resulted in the lack of Title IV fund disbursement notifications being made. Effect or potential effect – Students were not notified of Title IV fund disbursements and related information for disbursements made in June 2025. Questioned costs – None Context – Out of a population of 9,294 disbursements, a sample of 25 disbursements were selected for testing. Out of these 25 disbursements, 11 students did not receive notification of the amount and type of Title IV funds they were expected to receive and how and when those disbursements were made. The 11 disbursements occurred in June 2025. The sample of disbursements was not, and was not intended to be, a statistically valid sample. Recommendation – Management should review the system configuration to ensure all Title IV fund disbursement notifications are being made timely with the required proper information included on each notification. View of responsible officials and planned corrective action – A system transition impacted the automated notification process, resulting in notifications not being generated or delivered as expected. The issue has been resolved through system changes and the Financial Aid Department has added verification of disbursement notifications to its Quality Assurance (QA) review process. This additional control ensures confirmation that notifications are generated and sent following each federal aid disbursement cycle.
Show full finding ▾Hide full finding ▴Student Financial Assistance Cluster - ALN 84.268 - Federal Direct Student Loans (Direct Loan) & ALN 84.063 – Federal Pell Grant Program, U.S. Department of Education Award Year July 1, 2024 – June 30, 2025 Criteria or specific requirement – Prior to making a disbursement, the school must notify students of the amount and type of Title IV funds they are expected to receive, and how and when those disbursements will be made (34 CFR 668.165(a)(1)). Condition – Students receiving Title IV funds in June 2025 were not notified by the University of the amount and type of Title IV funds they were expected to receive, and how and when those disbursements were made. Cause – The University began transitioning to a new aid packaging system in June 2025, which resulted in the lack of Title IV fund disbursement notifications being made. Effect or potential effect – Students were not notified of Title IV fund disbursements and related information for disbursements made in June 2025. Questioned costs – None Context – Out of a population of 9,294 disbursements, a sample of 25 disbursements were selected for testing. Out of these 25 disbursements, 11 students did not receive notification of the amount and type of Title IV funds they were expected to receive and how and when those disbursements were made. The 11 disbursements occurred in June 2025. The sample of disbursements was not, and was not intended to be, a statistically valid sample. Recommendation – Management should review the system configuration to ensure all Title IV fund disbursement notifications are being made timely with the required proper information included on each notification. View of responsible officials and planned corrective action – A system transition impacted the automated notification process, resulting in notifications not being generated or delivered as expected. The issue has been resolved through system changes and the Financial Aid Department has added verification of disbursement notifications to its Quality Assurance (QA) review process. This additional control ensures confirmation that notifications are generated and sent following each federal aid disbursement cycle.
Audit Finding Response – Disbursement Notifications Not Sent (Award Period 2024–2025) Effect / Impact Students did not receive timely notification of their federal aid disbursements for the 24-25 summer term. While the funds were disbursed accurately and timely, the absence of notifications created a compliance gap with federal notification requirements. Cause The failure to send disbursement notifications occurred as a result of a system implementation during the month of June. The system transition impacted the automated notification process, resulting in notifications not being generated or delivered as expected during one disbursement cycle. Corrective Action The issue was quickly identified and resolved. Notifications are currently being sent to students following disbursement of funds. Additionally, the Financial Aid Department has added verification of disbursement notifications to its Quality Assurance (QA) review process. This additional control ensures confirmation that notifications are generated and sent following each federal aid disbursement cycle. The enhanced QA review is currently in place and will be applied to all future disbursement cycles to prevent recurrence. After each major disbursement day, a Financial Aid Specialist will randomly select disbursement records for review. If an error is identified, the specialist will report the issue to the Financial Aid Functional Analyst and the Director of Financial Aid. Conclusion The issue was isolated to the system implementation period and has been addressed through strengthened QA controls. The Financial Aid Department is committed to ongoing monitoring to ensure continued compliance with federal notification requirements. Samantha Freeman Interim Financial Aid Director Ken Birdsong CFO
FAC accepted this audit on November 14, 2022 — management decision was due May 14, 2023.
2022-001 U.S. Department of Education ? Education Stabilization Fund COVID-19 Higher Education Emergency Relief Funds - 84.425E & 84.425F Criteria or specific requirement ? Management is responsible for the timely submission of quarterly public reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and (a)(1) Student Aid Portion, (a)(2), and (a)(3) funds as required for the Education Stabilization Fund. Condition ? One quarterly report for the Institutional Portion and one quarterly report for the Student Aid Portion were identified by the auditor as being submitted later than 10 days after the end of each calendar quarter. Questioned costs ? There were no questioned costs identified on the submitted quarterly reports for the Institutional Portion or Student Aid Portion. Context ? Of the eight cumulative quarterly reports submitted during the fiscal year (four for the Institutional Portion funds and four for the Student Aid Portion funds), FORVIS selected four for testing (two Institutional Portion funds and two for the Student Aid Portion funds). There were two reports, one Institutional Portion report and one Student Aid Portion report, that were submitted after the required reporting deadline of 10 days after the end of each calendar quarter. Subsequently, FORVIS then reviewed the submission dates for all eight quarterly reports submitted during the year, noting no other instances of late submissions. Effect ? The required quarterly reports were not available to the public for review of the funds spent related to the Education Stabilization Fund within the required reporting deadline of 10 days after the end of each calendar quarter. Cause ? The controls ensuring reports are submitted timely were not adhered to for the respective quarter. Recommendation ? Management should ensure that proper controls are in place and adhered to ensure timely reporting submissions for quarterly public reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and (a)(1) Student Aid Portion, (a)(2), and (a)(3) funds as required for the Education Stabilization Fund. Views of Responsible Officials and Planned Corrective Actions ? The December 31, 2021 quarterly reports were 18-23 days late, due to the implementation of the revenue recognition of the HEERF Funding in the general ledger. December 31, 2021 was the first quarter for recognizing the Institutional HEERF Funds as a percentage of the total awarded HEERF Student Aid. The general ledger was not closed until January 28, 2022. At that time, the website was updated with the final HEERF institutional and student numbers. Going forward, the information is submitted before closing to make sure that the report is posted within the guidelines outlined in the Public Quarterly Reporting Requirements by the U.S. Department of Education.
Show full finding ▾Hide full finding ▴2022-001 U.S. Department of Education ? Education Stabilization Fund COVID-19 Higher Education Emergency Relief Funds - 84.425E & 84.425F Criteria or specific requirement ? Management is responsible for the timely submission of quarterly public reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and (a)(1) Student Aid Portion, (a)(2), and (a)(3) funds as required for the Education Stabilization Fund. Condition ? One quarterly report for the Institutional Portion and one quarterly report for the Student Aid Portion were identified by the auditor as being submitted later than 10 days after the end of each calendar quarter. Questioned costs ? There were no questioned costs identified on the submitted quarterly reports for the Institutional Portion or Student Aid Portion. Context ? Of the eight cumulative quarterly reports submitted during the fiscal year (four for the Institutional Portion funds and four for the Student Aid Portion funds), FORVIS selected four for testing (two Institutional Portion funds and two for the Student Aid Portion funds). There were two reports, one Institutional Portion report and one Student Aid Portion report, that were submitted after the required reporting deadline of 10 days after the end of each calendar quarter. Subsequently, FORVIS then reviewed the submission dates for all eight quarterly reports submitted during the year, noting no other instances of late submissions. Effect ? The required quarterly reports were not available to the public for review of the funds spent related to the Education Stabilization Fund within the required reporting deadline of 10 days after the end of each calendar quarter. Cause ? The controls ensuring reports are submitted timely were not adhered to for the respective quarter. Recommendation ? Management should ensure that proper controls are in place and adhered to ensure timely reporting submissions for quarterly public reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and (a)(1) Student Aid Portion, (a)(2), and (a)(3) funds as required for the Education Stabilization Fund. Views of Responsible Officials and Planned Corrective Actions ? The December 31, 2021 quarterly reports were 18-23 days late, due to the implementation of the revenue recognition of the HEERF Funding in the general ledger. December 31, 2021 was the first quarter for recognizing the Institutional HEERF Funds as a percentage of the total awarded HEERF Student Aid. The general ledger was not closed until January 28, 2022. At that time, the website was updated with the final HEERF institutional and student numbers. Going forward, the information is submitted before closing to make sure that the report is posted within the guidelines outlined in the Public Quarterly Reporting Requirements by the U.S. Department of Education.
2022-001 U.S. Department of Education - Education Stabilization Fund - COVID-19 Higher Education Emergency Relief Funds - 84.425E & 84.425F Criteria or Specific Requirement - Management is responsible for the timely submission of quarterly public reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and (a)(1) Student Aid Portion, (a)(2), and (a)(3) funds as required for the Education Stabilization Fund. Planned Corrective Actions (Management's Response) - The December 31, 2021 quarterly reports were 18-23 days late, due to the implementation of the revenue recognition of the HEERF Funding in the general ledger. December 31, 2021 was the first quarter for recognizing Institutional HEERF Funds as a percentage of the total awarded HEERF Student Aid. The general ledger was not closed until January 28, 2022. At this time, the website was updated with the final HEERF institutional and student numbers. Going forward, the information is submitted before closing to make sure that the report is posted within the guidelines outlined in the Public Quarterly Reporting Requirements by the U.S. Department of Education. Anticipated Completion Date - January 28, 2022
2022-002 Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans ? 84.268 Criteria or specific requirement ? Management is responsible for the reconciliation of the School Account Statement (SAS) data file to the institution?s financial records. Condition ? One monthly reconciliation was not available to be provided to the auditor to support the reconciliation was completed. Questioned costs ? There were no questioned costs identified on the monthly reconciliation requested. Context ? Of the 24 monthly reconciliations for the fiscal year ended June 30, 2022, one was not available to be provided to the auditor to support the reconciliation was completed. FORVIS selected four monthly reconciliations for testing. Effect ? FORVIS was not able to verify the institution reconciled the SAS data file to their financial records. Cause ? The institution went through a system conversion during the fiscal year ended June 30, 2022. During this conversion, the reconciliation was inadvertently not imported into the new system. Recommendation ? Management should ensure that proper controls are in place to confirm monthly reconciliations of SAS data files and the institution?s financial records are completed and retained. Views of Responsible Officials and Planned Corrective Actions ? The University has updated its procedures and policies to better align with their system conversion and continues to improve internal control over reconciliation and record retention. New procedures ensure through automation that the SAS files are downloaded from the federal aid system and processed on a regular monthly occurrence. The SAS information is stored at the student level and copies of the files are maintained in a secure network folder for future retrieval. The University storage of the SAS files and student records align with the federal recommendations and regulatory requirements, ranging from 3 to 7 years.
Show full finding ▾Hide full finding ▴2022-002 Student Financial Assistance Cluster U.S. Department of Education Federal Direct Student Loans ? 84.268 Criteria or specific requirement ? Management is responsible for the reconciliation of the School Account Statement (SAS) data file to the institution?s financial records. Condition ? One monthly reconciliation was not available to be provided to the auditor to support the reconciliation was completed. Questioned costs ? There were no questioned costs identified on the monthly reconciliation requested. Context ? Of the 24 monthly reconciliations for the fiscal year ended June 30, 2022, one was not available to be provided to the auditor to support the reconciliation was completed. FORVIS selected four monthly reconciliations for testing. Effect ? FORVIS was not able to verify the institution reconciled the SAS data file to their financial records. Cause ? The institution went through a system conversion during the fiscal year ended June 30, 2022. During this conversion, the reconciliation was inadvertently not imported into the new system. Recommendation ? Management should ensure that proper controls are in place to confirm monthly reconciliations of SAS data files and the institution?s financial records are completed and retained. Views of Responsible Officials and Planned Corrective Actions ? The University has updated its procedures and policies to better align with their system conversion and continues to improve internal control over reconciliation and record retention. New procedures ensure through automation that the SAS files are downloaded from the federal aid system and processed on a regular monthly occurrence. The SAS information is stored at the student level and copies of the files are maintained in a secure network folder for future retrieval. The University storage of the SAS files and student records align with the federal recommendations and regulatory requirements, ranging from 3 to 7 years.
2022-002 - Student Financial Assistance Cluster - U.S. Department Of Education - Federal Direct Student Loans - 84.268 - Criteria or specific requirement ? Management is responsible for the reconciliation of the School Account Statement (SAS) data file to the institution?s financial records. Planned Corrective Actions (Management's Response) - The University has updated its procedures and policies to better align with their system conversion and continues to improve internal control over reconciliation and record retention. New procedures ensure through automation that the SAS files are downloaded from the federal aid system and processed on a regular monthly occurrence. The SAS information is stored at the student level and copies of the files are maintained in a secure network folder for future retrieval. The University storage of the SAS files and student records align with the federal recommendations and regulatory requirements, ranging from 3 to 7 years. Anticipated Completion Date - April 30, 2022
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