Community College District of St. Louis

2022-001 Special Tests and Provisions: Enrollment Reporting Criteria: The College is required to update changes in student enrollment status, report the date the enrollment status was effective, enter anticipated completion date, and submit changes electronically with the National Student Loan Data System (NSLDS) website in accordance with 34 CFR 682.610 and 34 CFR 685.309. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. Institutions are responsible for timely reporting, whether they report directly or via a third party servicer. Condition: The College has procedures in place to correctly report changes in student enrollment status within the required timeframe, but those procedures did not detect that proper enrollment status information was not provided. Context: A sample of 40 students revealed that enrollment status was not reported properly for one student. A non-statistical sampling methodology was used to select the sample. Effect: The Department of Education may be making decisions on incorrect or outdated information. Cause: The College did not have specific procedures in place to properly report or review reports provided by a third-party servicer to the NSLDS. Questioned Costs: None. Recommendation: We recommend the College implement procedures in order to strictly comply with the requirements of 34 CFR 682.610 and 685.309 as it relates to reporting required to the NSLDS. We further recommend that the College follow the guidance provided in the NSLDS Enrollment Reporting Guide and stay abreast of new guidance as published by the Department of Education. College Response: We concur. The Office of the Registrar at Saint Louis Community College investigated he exception and updated our existing reporting procedures beginning with the Fall 2022 semester. The College believes the new procedures will timely identify and report the required enrollment status changes for the National Student Loan Database System (NSLDS).

2019-001 Special Tests and Provisions: Enrollment Reporting Criteria: The College is required to update changes in student enrollment status, report the date the enrollment status was effective, enter anticipated completion date, and submit changes electronically with the National Student Loan Data System (NSLDS) website in accordance with 34 CFR 682.610 and 34 CFR 685.309. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. Institutions are responsible for timely reporting, whether they report directly or via a thirdparty servicer. Condition: The College has procedures in place to correctly report changes in student enrollment status within the required timeframe, but those procedures did not detect that enrollment status information was not provided within the required timeframe. Context: A sample of 40 students revealed that enrollment status was not reported within the required timeframe for one student. A non-statistical sampling methodology was used to select the sample. Effect: The Department of Education may be making decisions on incorrect or outdated information. Cause: The College did not have specific procedures in place to properly report or review reports provided by a third-party servicer to the NSLDS. Questioned Costs: At the most, questionable costs would be interest accrued on the outstanding amounts of direct student loans which are insignificant, therefore there are no questioned costs. Recommendation: We recommend the College implement procedures in order to strictly comply with the requirements of 34 CFR 682.610 and 685.309 as it relates to reporting required to the NSLDS. We further recommend that the College follow the guidance provided in the NSLDS Enrollment Reporting Guide and stay abreast of new guidance as published by the Department of Education. College Response: We concur. The Records Office investigated the exception and updated the existing reporting procedures beginning with the Fall 2019 semester. The College?s new procedures (which are run every thirty (30) days) timely recognized exceptions that the College was able to resolve. Prospectively, the College believes the new procedures will timely identify and report the required enrollment status changes to the National Student Loan Data System (NSLDS).

2019-002 Special Tests and Provisions: Return of Title IV Funds Criteria: In Accordance with 34 CFR 668.173(b), the College must return Title IV funds within 45 days after the date the College determined the student withdrew. Condition: The College did not return unearned Title IV funds within the prescribed timelines. Context: A sample of 25 students revealed that one student had Title IV funds returned later than 45 days after the date of determination. The student?s Title IV funds were returned 70 days after the date of determination. Effect: The Department of Education may be making decisions on incorrect or outdated information. Cause: The College did not have specific procedures in place to properly report or review reports provided by a third-party servicer to the NSLDS. Questioned Costs: At the most, questionable costs would be interest accrued which are insignificant, therefore there are no questioned costs. Recommendation: We recommend the College implement procedures in order to strictly comply with the requirements of 34 CFR 668.173 as it relates to the return of Title IV funds. College Response: The Financial Aid Office has reviewed the student?s account and agree with the finding. To ensure this does not occur again, financial aid has updated our current procedures to include another manager to run a separate report after funds have been returned. This process change will identify any funding that is in the Banner system still on the students? accounts that did not get picked up and allow for timely returns.

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