EIN: 420703280
UEI: F6LJRCDFCVT7
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 10, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 10, 2024 (864 days ago).
What is a management decision? →One student who had withdrawn from the University initially had their status reported as half-time to the NSLDS. Cause: A manual update to the student’s reported status was required but was not made. Effect: Noncompliance with federal regulations over enrollment reporting. Repeat findings may cause concern over administrative capability. Questioned Costs: None. Context: One out of 25 students with status changes tested were not reported accurately or timely to NSLDS. Repeat Finding: Not applicable. Recommendation: We recommend the University implement procedures to properly review and ensure reporting to the NSLDS is accurate and timely. Management Response: Management agrees with the finding.
Show full finding ▾Hide full finding ▴2023-001 - Enrollment Reporting U.S. Department of Education Student Financial Assistance Programs Cluster Federal Direct Loan Program (ALN 84.268) Federal Award Year: 2023 Finding: The University did not accurately or timely report enrollment changes to the National Student Loan Data System (NSLDS). Criteria: Per 34 CFR 685.309(b), “unless it [the University] expects to submit its next student updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days if it discovers that a loan under Title IV was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended.” Per 34 CFR 685.305(c), the University shall use the date determined for the withdrawal date as the date reported to the Secretary. Condition: One student who had withdrawn from the University initially had their status reported as half-time to the NSLDS. Cause: A manual update to the student’s reported status was required but was not made. Effect: Noncompliance with federal regulations over enrollment reporting. Repeat findings may cause concern over administrative capability. Questioned Costs: None. Context: One out of 25 students with status changes tested were not reported accurately or timely to NSLDS. Repeat Finding: Not applicable. Recommendation: We recommend the University implement procedures to properly review and ensure reporting to the NSLDS is accurate and timely. Management Response: Management agrees with the finding.
The University did not accurately or timely report enrollment changes to the National Student Loan Data System (NSLDS). Corrective Actions Taken or Planned: Based on these circumstances of a reported status being overwritten by a monthly update, we will do a random audit of all reported withdrawn students to make sure the correct status has flowed through to NSLDS from NSLC Anticipated Completion Date: December 1, 2023 Contact Person: Julie Haack
One student had Pell grant funds disbursed after the relevant semester. The correct amount of Pell grant funds was disbursed to the student over the course of the full academic year. Cause: The student underwent verification which resulted in a delay in disbursements. Verification process was completed within the payment period but a disbursement was not made timely due to the manual process required for this payment. Effect: Noncompliance with federal regulations over disbursements to students. Repeat findings may cause concern over administrative capability. Questioned Costs: None. Context: One out of 25 students with Pell disbursements tested did not have awarded funds disbursed timely. Repeat Finding: Not applicable. Recommendation: We recommend the University implement procedures to properly review and ensure timely disbursements to all students, including those with delayed disbursements due to verifications. Management Response: Management agrees with the finding.
Show full finding ▾Hide full finding ▴2023-002 - Disbursements to or on Behalf of Students U.S. Department of Education Student Financial Assistance Programs Cluster Federal Pell Grant Program (ALN 84.063) Federal Award Year: 2023 Finding: The University did not timely disburse a Pell grant to an eligible student within the payment period. Criteria: Per 34 CFR 668.164(b)(1), “an institution must disburse during the current payment period the amount of title IV, HEA program funds that a student enrolled at the institution, or the student's parent, is eligible to receive for that payment period.” The payment period is defined as a semester for the University. Condition: One student had Pell grant funds disbursed after the relevant semester. The correct amount of Pell grant funds was disbursed to the student over the course of the full academic year. Cause: The student underwent verification which resulted in a delay in disbursements. Verification process was completed within the payment period but a disbursement was not made timely due to the manual process required for this payment. Effect: Noncompliance with federal regulations over disbursements to students. Repeat findings may cause concern over administrative capability. Questioned Costs: None. Context: One out of 25 students with Pell disbursements tested did not have awarded funds disbursed timely. Repeat Finding: Not applicable. Recommendation: We recommend the University implement procedures to properly review and ensure timely disbursements to all students, including those with delayed disbursements due to verifications. Management Response: Management agrees with the finding.
The University did not timely disburse a Pell grant to an eligible student within the payment period. Corrective Actions Taken or Planned: Run the pending Pell Grant report weekly and investigate any returning corrections that were delayed by CPS such as this case. Anticipated Completion Date: August 1, 2023 Contact Person: Julie Haack
FAC accepted this audit on January 27, 2022 — management decision was due July 27, 2022.
One of 40 students selected randomly and tested for awarding was not properly awarded. Under award of one student by $1,000 of Federal Direct Subsidized Loans. Criteria: Per 34 CFR 685.203(a)(3), a student is entitled to $5,500 in direct subsidized loans after having completed two years of undergraduate education. A student?s award limit is based on the number of years of undergraduate education completed. Cause: The student was a transfer student and was awarded a second-year subsidized award based off credits at time of awarding during Spring 2020 semester for the 2021 school year. Award was not reevaluated for the 2021 school year at which time the student had reached the number of credits to be considered junior status. Context: One student of the 40 student disbursements subjected to Federal Direct Loan testing was not properly awarded. Effect: Noncompliance of federal regulation of the Federal Direct Loan Program. Questioned Cost: The Federal Direct Subsidized Loan award calculated by the University was $4,500. The actual amount that should have been awarded was $5,500, resulting in an under award of $1,000. Recommendation: Management should update its internal policies and procedures to ensure awarding of Federal Direct Subsidized Loan funds is reviewed after actual attendance in prior terms and is proper and in accordance with the requirements. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2021-001 U.S. Department of Education Student Financial Assistance Programs Cluster Federal Direct Loan Program (ALN 84.268) Federal Award Year: 2021 Finding: The University incorrectly calculated Federal Direct Subsidized Loan funds for one student resulting in an under award. Condition: One of 40 students selected randomly and tested for awarding was not properly awarded. Under award of one student by $1,000 of Federal Direct Subsidized Loans. Criteria: Per 34 CFR 685.203(a)(3), a student is entitled to $5,500 in direct subsidized loans after having completed two years of undergraduate education. A student?s award limit is based on the number of years of undergraduate education completed. Cause: The student was a transfer student and was awarded a second-year subsidized award based off credits at time of awarding during Spring 2020 semester for the 2021 school year. Award was not reevaluated for the 2021 school year at which time the student had reached the number of credits to be considered junior status. Context: One student of the 40 student disbursements subjected to Federal Direct Loan testing was not properly awarded. Effect: Noncompliance of federal regulation of the Federal Direct Loan Program. Questioned Cost: The Federal Direct Subsidized Loan award calculated by the University was $4,500. The actual amount that should have been awarded was $5,500, resulting in an under award of $1,000. Recommendation: Management should update its internal policies and procedures to ensure awarding of Federal Direct Subsidized Loan funds is reviewed after actual attendance in prior terms and is proper and in accordance with the requirements. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Finding 2021-001 The University incorrectly calculated Federal Direct Subsidized Loan funds for one student resulting in an under award. Reason - Financial Aid Counselor packaged student based on self reported class standing on FAFSA, and failed to check cumulative credits in the system. Student was given sophomore level loans instead of junior. Corrective action - Normal procedure is to check the earned credits in the system. Human error that has been addressed. Person responsible ? Julie Haack, as supervisor of Financial Aid Counselors Anticipated completion date ? completed
Two students initially had an incorrect withdrawal date reported to NSLDS. The date was later corrected; however, the correction was not reported timely. In addition, one student was not reported timely to NSLDS. Criteria: Per 34 CFR 685.309(b), a school shall ? (1) Upon receipt of an enrollment report from the Secretary, update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary; and within the timeframe prescribed by the Secretary; and (2) Unless it expects to submit its next student updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days if it discovers that a loan under Title IV was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Per 34 CFR 685.305(c), the institution shall use the date determined for the withdrawal date as the date reported to the Secretary. Cause: Impacted students were a result of miscommunication between the Financial Aid Office and Registrar Office. Context: Three out of 32 students with status changes tested were not reported timely to NSLDS. Effect: Noncompliance with federal regulations over enrollment reporting. Repeat findings may cause concern over administrative capability. Repeat Finding: This is a repeat finding of 2020-002 Questioned Cost: None. Recommendation: Management should submit enrollment change reports as frequently as needed to report the changes within the required timeframe and review procedures to ensure student?s correct enrollment status is reported to NSLDS. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2021-002 U.S. Department of Education Student Financial Assistance Programs Cluster Federal Direct Loan Program (ALN 84.268) Federal Award Year: 2021 Finding: The University did not timely or accurately report enrollment changes to the National Student Loan Data System (NSLDS). Condition: Two students initially had an incorrect withdrawal date reported to NSLDS. The date was later corrected; however, the correction was not reported timely. In addition, one student was not reported timely to NSLDS. Criteria: Per 34 CFR 685.309(b), a school shall ? (1) Upon receipt of an enrollment report from the Secretary, update all information included in the report and return the report to the Secretary in the manner and format prescribed by the Secretary; and within the timeframe prescribed by the Secretary; and (2) Unless it expects to submit its next student updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days if it discovers that a loan under Title IV was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Per 34 CFR 685.305(c), the institution shall use the date determined for the withdrawal date as the date reported to the Secretary. Cause: Impacted students were a result of miscommunication between the Financial Aid Office and Registrar Office. Context: Three out of 32 students with status changes tested were not reported timely to NSLDS. Effect: Noncompliance with federal regulations over enrollment reporting. Repeat findings may cause concern over administrative capability. Repeat Finding: This is a repeat finding of 2020-002 Questioned Cost: None. Recommendation: Management should submit enrollment change reports as frequently as needed to report the changes within the required timeframe and review procedures to ensure student?s correct enrollment status is reported to NSLDS. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Finding 2021-002 The University did not timely or accurately report enrollment changes to the National Student Loan Data System (NSLDS) for three students. Reason 1. The date the Registrar withdrew the student was entered into the system incorrectly and then was sent to the Clearinghouse in our batch process. 2. Student attended modules and completed the first module and then withdrew and the enrollment was reported as less than half time instead of withdrawn, (which technically was accurate due to the module courses.) 3. Same reason as number two, student had completed the first module and was reported as less than half time vs. withdrawn. Corrective action Normal procedure is when the withdrawals are processed, the Director manually updates the Clearinghouse to withdrawn, unless there is a batch in process, then it is not allowed. Going forward we will not assume the batch was correct, and will wait for it to process and double check that it is the correct status. Person responsible ? Julie Haack Anticipated completion date ? completed
2020-002
Disbursements of IASG awards to one student were not reported to the COD website on a timely basis. Criteria: Per the Federal Register, Volume 84, No. 212, "An institution must submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to COD, no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement." Timely reporting of disbursements to students is a key federal requirement related to student financial assistance. Cause: IASG disbursements must be manually reported in the COD system. As a result, the manual reporting was overlooked and was not identified on a timely basis internally. Context: Only one student receives the IASG funding and they were reported outside the 15 day reporting window. Effect: Noncompliance with federal regulations of Iraq and Afghanistan Service Grant. Questioned Cost: None. Recommendation: Management should have procedures in place to ensure COD reporting is performed timely and appropriate staff are trained and assigned to process the reporting. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2021-003 U.S. Department of Education Student Financial Assistance Programs Cluster Iraq and Afghanistan Service Grant (ALN 84.408) Federal Award Year: 2021 Finding: The University did not report aid disbursements timely to the Common Origination and Disbursement (COD) website for Iraq and Afghanistan Service Grant (IASG). Condition: Disbursements of IASG awards to one student were not reported to the COD website on a timely basis. Criteria: Per the Federal Register, Volume 84, No. 212, "An institution must submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to COD, no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement." Timely reporting of disbursements to students is a key federal requirement related to student financial assistance. Cause: IASG disbursements must be manually reported in the COD system. As a result, the manual reporting was overlooked and was not identified on a timely basis internally. Context: Only one student receives the IASG funding and they were reported outside the 15 day reporting window. Effect: Noncompliance with federal regulations of Iraq and Afghanistan Service Grant. Questioned Cost: None. Recommendation: Management should have procedures in place to ensure COD reporting is performed timely and appropriate staff are trained and assigned to process the reporting. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Finding 2021-003 The University did not report aid disbursements timely to the Common Origination and Disbursement (COD) website for one student. Reason IASG is not processed in a batch like other federal grants and must be entered into COD manually. This is the only student who receives the grant and human error is to blame for the delay in reporting. Corrective action The COD will be updated immediately once the award is applied to the students financial aid package. Person responsible ? Julie Haack Anticipated completion date ? completed
Education Stabilization Fund expenses were reported as a cumulative amount throughout the year, rather than tracking the expenses by quarter. Criteria: The Department of Education has made several communications regarding the quarterly reporting requirements for the institutional portion of the HEERF grant. Per an FAQ dated May 11, 2021 and updated as of September 30, 2021 ?each report is separate for the calendar quarter reporting period and not cumulative.? In addition, per a response by the Department to a question from NASFAA, ?each report should be distinct in that each report covers those expenditures under the specific quarterly timeframe? and ?reports should not be cumulative but cover the specific quarterly reporting timeframes.? Cause: Management misinterpreted the regulation for the quarterly reports. Therefore, the expenses were reported incorrectly. Context: The University reported the expenditures cumulatively (i.e., program period to date) instead of on a quarterly basis when completing the reporting requirements for the Education Stabilization Fund. Effect: Noncompliance with reporting requirements. Questioned Cost: None. Recommendation: Management should post quarterly reports using only expenses incurred for each quarter. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2021-004 U.S. Department of Education COVID-19 Education Stabilization Fund (ALN 84.425F) Federal Award Year: 2021 Finding: The University incorrectly reported the quarterly expenses for the quarterly reporting. Condition: Education Stabilization Fund expenses were reported as a cumulative amount throughout the year, rather than tracking the expenses by quarter. Criteria: The Department of Education has made several communications regarding the quarterly reporting requirements for the institutional portion of the HEERF grant. Per an FAQ dated May 11, 2021 and updated as of September 30, 2021 ?each report is separate for the calendar quarter reporting period and not cumulative.? In addition, per a response by the Department to a question from NASFAA, ?each report should be distinct in that each report covers those expenditures under the specific quarterly timeframe? and ?reports should not be cumulative but cover the specific quarterly reporting timeframes.? Cause: Management misinterpreted the regulation for the quarterly reports. Therefore, the expenses were reported incorrectly. Context: The University reported the expenditures cumulatively (i.e., program period to date) instead of on a quarterly basis when completing the reporting requirements for the Education Stabilization Fund. Effect: Noncompliance with reporting requirements. Questioned Cost: None. Recommendation: Management should post quarterly reports using only expenses incurred for each quarter. Management?s Response: Management agrees with this finding and has developed a corrective action plan.
Finding 2021-004 Higher Education Emergency Relief Fund quarterly expenses were incorrectly reported on a cumulative basis rather than for the specific quarter. Reason The University was not aware of this reporting requirement. Corrective action All future reports will include that quarter?s results, and not cumulative amounts. Person responsible ? Mike Poster Anticipated completion date ? Completed
FAC accepted this audit on February 16, 2021 — management decision was due August 16, 2021.
Two students out of a population of 40 had aid disbursements that were reported outside of the 15 day reporting window. Criteria: Per the Federal Register, Volume 84, No. 212, "An institution must submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to COD, no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement." Timely reporting of disbursements to students is a key federal requirement related to student financial assistance. Cause: The individual with the primary responsibility for reporting was out of the office when the disbursements occurred. As a result, the disbursements to the students were not identified on a timely basis internally. Context: Two of the forty student disbursements subjected to COD reporting testing were not reported to COD on a timely basis. The students were not selected based on a statistical sample. Effect: Two students had disbursements which were not reported by the deadline. Questioned costs: None. Recommendation: Management should have procedures in place to ensure COD reporting is performed timely and appropriate staff are trained and assigned to the process. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2020-001 U.S. Department of Education Student Financial Assistance Programs Cluster Federal Pell Grant Program (CFDA 84.063) Federal Award Year: 2020 Finding: Disbursements of Pell awards to two students were not reported to the Common Origination and Disbursement (COD) portal on a timely basis. Condition: Two students out of a population of 40 had aid disbursements that were reported outside of the 15 day reporting window. Criteria: Per the Federal Register, Volume 84, No. 212, "An institution must submit Pell Grant, Iraq and Afghanistan Service Grant, Direct Loan, and TEACH Grant disbursement records to COD, no later than 15 days after making the disbursement or becoming aware of the need to adjust a previously reported disbursement." Timely reporting of disbursements to students is a key federal requirement related to student financial assistance. Cause: The individual with the primary responsibility for reporting was out of the office when the disbursements occurred. As a result, the disbursements to the students were not identified on a timely basis internally. Context: Two of the forty student disbursements subjected to COD reporting testing were not reported to COD on a timely basis. The students were not selected based on a statistical sample. Effect: Two students had disbursements which were not reported by the deadline. Questioned costs: None. Recommendation: Management should have procedures in place to ensure COD reporting is performed timely and appropriate staff are trained and assigned to the process. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Finding 2020-001: Disbursements of Pell awards to two students were not reported to the Common Origination and Disbursement (COD) portal on a timely basis. The individual with the primary responsibility for reporting was out of the office when the disbursements occurred. As a result, the disbursements to the students were not identified on a timely basis internally. All Pell Grant reporting will now occur on a weekly basis to avoid disbursements being missed and not reported in a timely manner. The Associate Director will also be trained on the Pell Grant reporting to ensure it is done in the absence of the Director. Person Responsible ? Julie Haack Anticipated Completion Date ? October 1, 2020
One student?s withdrawal was reported as of the end of an earlier term, rather than during the term in which they actually did withdraw. Criteria: The NSLDS Enrollment Reporting Guide requires timely and accurate reporting of student enrollment status changes. Accurate reporting of status changes is critical to the proper administration of student interest subsidies and initiation of repayment periods. Cause: The student was marked as inactive during the summer term on an internal recordkeeping system and withdrew during the fall semester before the first NSLDS status report was made. When the College staff determined the student was not attending in the fall, the student?s withdrawal date was backdated to the last day of the spring term. Context: One of the eighteen students with status changes tested was not reported properly to NSLDS. The students were not selected based on a statistical sample. Effect: One student was reported as withdrawn with an improper effective date. Repeat finding: This is a repeat finding of finding 2019-003. Questioned costs: None. Recommendation: Management should have procedures in place to ensure NSLDS reporting is performed timely and accurately. Regular reviews should be performed to ensure no status changes are missed. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2020-002 U.S. Department of Education Student Financial Assistance Programs Cluster (CFDA?s as presented on the Schedule) Federal Award Year: 2020 Finding: One student was reported with an incorrect withdrawal date to the National Student Loan Data System (NSLDS). Condition: One student?s withdrawal was reported as of the end of an earlier term, rather than during the term in which they actually did withdraw. Criteria: The NSLDS Enrollment Reporting Guide requires timely and accurate reporting of student enrollment status changes. Accurate reporting of status changes is critical to the proper administration of student interest subsidies and initiation of repayment periods. Cause: The student was marked as inactive during the summer term on an internal recordkeeping system and withdrew during the fall semester before the first NSLDS status report was made. When the College staff determined the student was not attending in the fall, the student?s withdrawal date was backdated to the last day of the spring term. Context: One of the eighteen students with status changes tested was not reported properly to NSLDS. The students were not selected based on a statistical sample. Effect: One student was reported as withdrawn with an improper effective date. Repeat finding: This is a repeat finding of finding 2019-003. Questioned costs: None. Recommendation: Management should have procedures in place to ensure NSLDS reporting is performed timely and accurately. Regular reviews should be performed to ensure no status changes are missed. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Finding 2020-002: One student was reported with an incorrect withdrawal date to the National Student Loan Data System (NSLDS). The student was marked as inactive during the summer term on an internal recordkeeping system and withdrew during the fall semester before the first NSLDS status report was made. When the College staff determined the student was not attending in the fall, the student?s withdrawal date was backdated to the last day of the Spring term. In the future manual changes will be verified to ensure they are being appropriately updated. Persons Responsible ? Julie Haack, Dan Zeimet Anticipated Completion Date ? October 1, 2020
2019-003
FAC accepted this audit on November 12, 2019 — management decision was due May 12, 2020.
The University was cited for various findings related to the following: return of Title IV fund calculations related to number of days used and unsubstantiated institutional charges, authorization forms to hold Title IV credit balances not including all of the required elements, the Satisfactory Academic Progress (SAP) policy not including the mathematical point a student would not complete the program within the required timeframe and failure to monitor student enrollment and federal work-study deficiencies. Criteria: The University did not follow requirements outlined in various Code of Federal Regulation Guidelines. Cause: Lack of internal controls or effectively designed internal controls due to differences in the interpretation of various policies. Context: The Student Financial Aid Cluster. Effect: Noncompliance with federal regulations. Recommendation: We recommend that the University review the federal regulations as they pertain to student financial assistance to ensure all federal programs are administered properly. We suggest the University review and revise policies and procedures as recommended by the U. S. Department of Education. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2019-002 U.S. Department of Education Program Student Financial Assistance Programs Cluster (CFDAs as presented on the schedule) Federal Award Year: 2017-2018, 2018-2019 Finding: The U.S. Department of Education identified findings in several areas of the regulation governing student financial aid during a program review. These findings were the result of a lack of internal control due to differences in the interpretation of various policies. Condition: The University was cited for various findings related to the following: return of Title IV fund calculations related to number of days used and unsubstantiated institutional charges, authorization forms to hold Title IV credit balances not including all of the required elements, the Satisfactory Academic Progress (SAP) policy not including the mathematical point a student would not complete the program within the required timeframe and failure to monitor student enrollment and federal work-study deficiencies. Criteria: The University did not follow requirements outlined in various Code of Federal Regulation Guidelines. Cause: Lack of internal controls or effectively designed internal controls due to differences in the interpretation of various policies. Context: The Student Financial Aid Cluster. Effect: Noncompliance with federal regulations. Recommendation: We recommend that the University review the federal regulations as they pertain to student financial assistance to ensure all federal programs are administered properly. We suggest the University review and revise policies and procedures as recommended by the U. S. Department of Education. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Finding 2019-002: Return of Title IV Funds Deficiencies -All of the withdrawal calculations from 2017-18 and 2018-19 will be recalculated adjusting the day count by one day, and those that had book charges listed will be updated. In addition, the website and catalog will be updated with information about post-withdrawal disbursements. Failure to Develop and Implement Authorization to Hold Title IV Credit Balances -The forms used to authorize credit balance holds have been updated with all of the required language. Incomplete Satisfactory Academic Progress Procedures - Students who are over the 120 credit hour mark will be required to meet with their advisor and complete a degree audit. The data from this audit will be sent to the Financial Aid Office where the eligibility for aid will be determined. Failure to Monitor Student Enrollment-A process will be developed to limit a student's ability to register for courses that are not a part of their degree plan. Federal Work-Study Deficiencies -The position description for some community service positions will be rewritten to better describe the work being completed by the students. In addition, a report will be developed to compare the hours worked by a student to their class schedule. Any matches will be flagged and discussed with the student.
One student graduated in fall 2018 and was reported as ?withdrawn? rather than ?graduated? to NSLDS. Criteria: Per NSLDS Enrollment Reporting Guide, a school must correctly report students who have completed a program with a ?G? for ?graduated?. Further, an accurate anticipated completion date aids in correct servicing of a student?s loans, avoiding unnecessary early conversion to repayment or too late conversion, causing technical defaults. If the student has withdrawn or graduated from an academic program, a "terminal enrollment status" of withdrawn or graduated, as appropriate, should be reported for that program, even if the student is still taking coursework applicable to other programs in which the student is enrolled. The correct classification between reporting as withdrawn or graduated is essential to preserving a student?s loan interest subsidy. Cause: The student?s graduation was not recorded internally on a timely basis. The University reported the student as withdrawn when it was noted he did not re-enroll in the spring semester. The student was later internally reported as graduated after the student was reported as withdrawn to NSLDS. Context: One of the 15 students with status changes tested was not reported properly to NSLDS. The students were not selected based on a statistical sample. Effect: Student enrollment was not reported properly. Repeat finding: This is a repeat of finding 2018-002. Questioned costs: None Recommendation: Management should have review procedures in place to ensure all graduated students are reported as graduated to NSLDS, even if students are not reported internally as having graduated on a timely basis. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Show full finding ▾Hide full finding ▴2019-003 U.S. Department of Education Program Student Financial Assistance Programs Cluster Federal Direct Loan Program Cluster Federal Direct Loan Program (CFDA 84.268) Federal Award Year: 2019 Finding: One student was not reported properly as graduated to the National Student Loan Data System (NSLDS). Condition: One student graduated in fall 2018 and was reported as ?withdrawn? rather than ?graduated? to NSLDS. Criteria: Per NSLDS Enrollment Reporting Guide, a school must correctly report students who have completed a program with a ?G? for ?graduated?. Further, an accurate anticipated completion date aids in correct servicing of a student?s loans, avoiding unnecessary early conversion to repayment or too late conversion, causing technical defaults. If the student has withdrawn or graduated from an academic program, a "terminal enrollment status" of withdrawn or graduated, as appropriate, should be reported for that program, even if the student is still taking coursework applicable to other programs in which the student is enrolled. The correct classification between reporting as withdrawn or graduated is essential to preserving a student?s loan interest subsidy. Cause: The student?s graduation was not recorded internally on a timely basis. The University reported the student as withdrawn when it was noted he did not re-enroll in the spring semester. The student was later internally reported as graduated after the student was reported as withdrawn to NSLDS. Context: One of the 15 students with status changes tested was not reported properly to NSLDS. The students were not selected based on a statistical sample. Effect: Student enrollment was not reported properly. Repeat finding: This is a repeat of finding 2018-002. Questioned costs: None Recommendation: Management should have review procedures in place to ensure all graduated students are reported as graduated to NSLDS, even if students are not reported internally as having graduated on a timely basis. Management?s response: Management agrees with this finding and has developed a corrective action plan.
Finding 2019-003: One student was not reported as graduated to the National Student Loan Data System (NSLDS) In this case, the graduation date for a student was backdated by the Registrar's Office and was missed when this was reported to the NSLDS. To ensure future compliance, reports will be requested from the Registrar's Office to catch these situations. In addition, the Financial Aid Office will utilize NSLC reporting to compare students who are updated through "Degree Verify" as graduated but enrollment status is not updated to "G". This will also identify these situations.
2018-002
2019-004 U.S. Department of Education Program Student Financial Assistance Programs Cluster (CFDAs as presented on the schedule) Federal Award Year: 2017-2018, 2018-2019 Finding: The U.S Department of Education identified findings in several areas of the regulation governing student financial aid during a program review. See finding 2019-002. Questioned costs: To be determined.
Show full finding ▾Hide full finding ▴2019-004 U.S. Department of Education Program Student Financial Assistance Programs Cluster (CFDAs as presented on the schedule) Federal Award Year: 2017-2018, 2018-2019 Finding: The U.S Department of Education identified findings in several areas of the regulation governing student financial aid during a program review. See finding 2019-002. Questioned costs: To be determined.
Finding 2019-004: Return of Title IV Funds Deficiencies -All of the withdrawal calculations from 2017-18 and 2018-19 will be recalculated adjusting the day count by one day, and those that had book charges listed will be updated. In addition, the website and catalog will be updated with information about post-withdrawal disbursements. Failure to Develop and Implement Authorization to Hold Title IV Credit Balances -The forms used to authorize credit balance holds have been updated with all of the required language. Incomplete Satisfactory Academic Progress Procedures - Students who are over the 120 credit hour mark will be required to meet with their advisor and complete a degree audit. The data from this audit will be sent to the Financial Aid Office where the eligibility for aid will be determined. Failure to Monitor Student Enrollment-A process will be developed to limit a student's ability to register for courses that are not a part of their degree plan. Federal Work-Study Deficiencies -The position description for some community service positions will be rewritten to better describe the work being completed by the students. In addition, a report will be developed to compare the hours worked by a student to their class schedule. Any matches will be flagged and discussed with the student.
FAC accepted this audit on October 9, 2018 — management decision was due April 9, 2019.
GSA_MIGRATION
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GSA_MIGRATION
GSA_MIGRATION
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Show full finding ▾Hide full finding ▴GSA_MIGRATION
GSA_MIGRATION
FAC accepted this audit on October 24, 2017 — management decision was due April 24, 2018.
GSA_MIGRATION
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