EIN: 411774247
UEI: PUE2QYYHV3R5
Data as of August 24, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 13, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by February 13, 2021 (2019 days ago).
What is a management decision? →During our audit procedures, we noted that the payroll costs of several staff members could not be supported by timesheets. Criteria: Allowable cost principles under the Uniform Guidance require allocation of payroll costs to be based on actual time spent on the program, rather than budgeted hours. Cause: Payroll costs were being allocated to the major program based on budgeted allocations rather than on actual time spent on the program. Effect: The Organization could have been reimbursed for wages based on time not spent on the program. Recommendation: We recommend that the Organization require staff who work under two or more programs to track and submit actual time spent in each program.
Show full finding ▾Hide full finding ▴Medical Assistance Program - Significant Deficiency in Internal Controls over Compliance Condition: During our audit procedures, we noted that the payroll costs of several staff members could not be supported by timesheets. Criteria: Allowable cost principles under the Uniform Guidance require allocation of payroll costs to be based on actual time spent on the program, rather than budgeted hours. Cause: Payroll costs were being allocated to the major program based on budgeted allocations rather than on actual time spent on the program. Effect: The Organization could have been reimbursed for wages based on time not spent on the program. Recommendation: We recommend that the Organization require staff who work under two or more programs to track and submit actual time spent in each program.
Metropolitan Area Agency on Aging will correct this deficiency in the 2020 fiscal year by implementing a requirement for staff working under more than one program to track their time spent under each program through self-selection and submit those hours each payroll period in the existing timesheet system. Historically, the practice has been if there is a departure from programs in which staff are budgeted, program staff or their supervisors were expected to communicate those changes to the finance team. The finance team then made those changes to their distribution amounts in the payroll system. In 2019, there were 14 of 110, or 12.7%, of staff that were allocated to more than one program. Going forward, the finance team will work with staff allocated to more than one program and their supervisors to educate them on how to properly self-select programs during the time entry process. Metropolitan Area Agency on Aging strives to remain compliant with Uniform Guidance in all respects to present both accurate and transparent records. If the Minnesota Board on Aging has questions regarding this plan, please call Amanda Wall Dotray, Finance Director, at 651-917- 4604.
During our audit procedures, we noted that the payroll costs of several staff members could not be supported by timesheets. Criteria: Allowable cost principles under the Uniform Guidance require allocation of payroll costs to be based on actual time spent on the program, rather than budgeted hours. Cause: Payroll costs were being allocated to the major program based on budgeted allocations rather than on actual time spent on the program. Effect: The Organization could have been reimbursed for wages based on time not spent on the program. Recommendation: We recommend that the Organization require staff who work under two or more programs to track and submit actual time spent in each program.
Show full finding ▾Hide full finding ▴Aging Cluster - Significant Deficiency in Internal Controls over Compliance and Noncompliance Condition: During our audit procedures, we noted that the payroll costs of several staff members could not be supported by timesheets. Criteria: Allowable cost principles under the Uniform Guidance require allocation of payroll costs to be based on actual time spent on the program, rather than budgeted hours. Cause: Payroll costs were being allocated to the major program based on budgeted allocations rather than on actual time spent on the program. Effect: The Organization could have been reimbursed for wages based on time not spent on the program. Recommendation: We recommend that the Organization require staff who work under two or more programs to track and submit actual time spent in each program.
Metropolitan Area Agency on Aging will correct this deficiency in the 2020 fiscal year by implementing a requirement for staff working under more than one program to track their time spent under each program through self-selection and submit those hours each payroll period in the existing timesheet system. Historically, the practice has been if there is a departure from programs in which staff are budgeted, program staff or their supervisors were expected to communicate those changes to the finance team. The finance team then made those changes to their distribution amounts in the payroll system. In 2019, there were 14 of 110, or 12.7%, of staff that were allocated to more than one program. Going forward, the finance team will work with staff allocated to more than one program and their supervisors to educate them on how to properly self-select programs during the time entry process. Metropolitan Area Agency on Aging strives to remain compliant with Uniform Guidance in all respects to present both accurate and transparent records. If the Minnesota Board on Aging has questions regarding this plan, please call Amanda Wall Dotray, Finance Director, at 651-917- 4604.
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