EIN: 411367392
UEI: J3W5SCFTJ7L3
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 13, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 13, 2026 (53 days from today).
What is a management decision? →2025 – 001 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Section 207 Insured Loan Balance Assistance Listing Number: 14.134 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: Security deposits shall be kept separate and apart from all other funds of the project in a trust account the amount of which shall at all times equal or exceed the aggregate of all outstanding obligations of said account. Condition: The security deposit account was underfunded at December 31, 2025 by $1,800 in comparison to the aggregate of all outstanding security deposit obligations. Questioned costs: $1,800 Context: There was one instance of a security deposit that was incorrectly applied as accounts receivable when received instead of being recorded as a security deposit. Cause: This resulted in the security deposit asset being underfunded. Effect: The security deposit account was underfunded by $1,800 at year end. Repeat Finding: No Recommendation: We recommend management ensure security deposits are accurately recorded upon receipt and review the security deposit asset against the related liability monthly to ensure the account is adequately funded. Views of responsible officials: There is no disagreement with the finding.
U.S. Department of Housing and Urban Development Pioneer Housing Development, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2025. Audit period: Year ended December 31, 2025 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS—FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2025-001 Section 207 Insured Loan Balance – Assistance Listing No. 14.134 Recommendation: We recommend management ensure security deposits are accurately recorded upon receipt and review the security deposit asset against the related liability monthly to ensure the account is adequately funded. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: On January 20, 2026, a $2,000 deposit was made to the security deposit account to adequately fund it. Management will review the asset against the related liability monthly to ensure the account is adequately funded going forward. Name(s) of the contact person(s) responsible for corrective action: Jill Kouba, Director, Financial Services Planned completion date for corrective action plan: January 20, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 10, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 10, 2024, which was (619 days ago).
What is a management decision? →U.S. Department of Housing and Urban Development Federal Financial Assistance Listing #14.134 Section 207 Insured Loan Balance Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: The Project must have a written procurement, suspension, and debarment policy. Condition: In our procurement, suspension, and debarment testing, we noted the Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Cause: Accounting personnel did not update the policies in place to conform to procurement, suspension, and debarment requirements under the Uniform Guidance. Effect: Lack of a compliance policy could adversely affect the Project’s compliance with Uniform Guidance requirements. Questioned Costs: None noted. Context: All contracts over $10,000 were subject to testing. A total of three purchases were tested for procurement. In addition, one of the three purchases were also subject to suspension and debarment, but there was no documentation that suspension and debarment procedures were performed for this vendor. Repeat Finding from Prior Year: Yes, prior year finding 2022-003. Recommendation: We recommend that the existing policy be updated to include the requirements under Uniform Guidance. Views of Responsible Officials: Management agrees with the finding.
Finding 2023-003 Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: The Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Responsible Individuals: Kevin Rymanowski, SVP, Finance/CFO Corrective Action Plan: Management agrees with the finding and will develop a procurement, suspension, and debarment policy that complies with Uniform Guidance. Anticipated Completion Date: December 31, 2024
2022-003
U.S. Department of Housing and Urban Development Federal Financial Assistance Listing #14.134 Section 207 Insured Loan Balance Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance Criteria: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. Condition: In our move out testing, we noted the Project did not pay out one deposit within the 21-day requirement. Cause: An adequate review process was not in place to ensure all move out deposits were paid within the required timeline. Effect: The Project was not in compliance with Minnesota statutes. Questioned Costs: None noted. Context: All 15 move outs during the year were subject to testing. A sample of five tenant move outs during the year was selected for testing and noted one security deposit was not paid out within 21 days of termination of tenancy. Repeat Finding from Prior Year: Yes, prior year finding 2022-004. Recommendation: We recommend that the Project create a review process to ensure all required deposits are paid out timely. Views of Responsible Officials: Management agrees with the finding.
Finding 2023-004 Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. The Project did not pay out one deposit within the 21 day requirement for termination of tenancy. Responsible Individuals: Kevin Rymanowski, SVP, Finance/CFO Corrective Action Plan: Management agrees with the finding and will work to refund tenant security deposits within 21 days of termination of tenancy. Anticipated Completion Date: December 31, 2024
2022-004
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 24, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 24, 2023, which was (1032 days ago).
What is a management decision? →2022-003 U.S. Department of Housing and Urban Development Federal Financial Assistance Listing #14.134 Section 207 Insured Loan Balance Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: The Project must have a written procurement, suspension, and debarment policy. Condition: In our procurement, suspension, and debarment testing, we noted the Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Cause: Accounting personnel did not update the policies in place to conform to procurement, suspension, and debarment requirements under the Uniform Guidance. Effect: Lack of a compliance policy could adversely affect the Project?s compliance with Uniform Guidance requirements. Questioned Costs: None noted. Context: All contracts over $10,000 were subject to testing. A total of three purchases were tested for procurement. In addition, one of the three purchases were also subject to suspension and debarment, but there was no documentation that suspension and debarment procedures were performed for this vendor. Repeat Finding from Prior Year: Yes, prior year finding 2021-003. Recommendation: We recommend that the existing policy be updated to include the requirements under Uniform Guidance. Views of Responsible Officials: Management agrees with the finding.
Finding 2022-003 Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: The Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will develop a procurement, suspension, and debarment policy that complies with Uniform Guidance. Anticipated Completion Date: December 31, 2023
2021-003
2022-004 U.S. Department of Housing and Urban Development Federal Financial Assistance Listing #14.134 Section 207 Insured Loan Balance Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance Criteria: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. Condition: In our move out testing, we noted the Project did not pay out one deposit within the 21-day requirement. Cause: An adequate review process was not in place to ensure all move out deposits were paid within the required timeline. Effect: The Project was not in compliance with Minnesota statutes. Questioned Costs: None noted. Context: All 15 move outs during the year were subject to testing. A sample of five tenant move outs during the year was selected for testing and noted one security deposit was not paid out within 21 days of termination of tenancy. Repeat Finding from Prior Year: Yes, prior year finding 2021-004. Recommendation: We recommend that the Project create a review process to ensure all required deposits are paid out timely. Views of Responsible Officials: Management agrees with the finding.
Finding 2022-004 Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. The Project did not pay out one deposit within the 21 day requirement for termination of tenancy. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will work to refund tenant security deposits within 21 days of termination of tenancy. Anticipated Completion Date: December 31, 2023
2021-004
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 3, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 3, 2022, which was (1418 days ago).
What is a management decision? →2021-003 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: The Project must have a written procurement, suspension, and debarment policy. Condition: In our procurement, suspension, and debarment testing, we noted the Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Cause: Accounting personnel did not update the policies in place to conform to procurement, suspension, and debarment requirements under the Uniform Guidance. Effect: Lack of a compliance policy could adversely affect the Project?s compliance with Uniform Guidance requirements. Questioned Costs: None noted. Context: All contracts over $10,000 were subject to testing. A total of five purchases were tested for procurement. In addition, two of the five purchases were subject to suspension and debarment, but there was no documentation that suspension and debarment procedures were performed for these vendors. Repeat Finding from Prior Year: Yes, prior year finding 2020-003. Recommendation: We recommend that the existing policy be updated to include the requirements under Uniform Guidance. Views of Responsible Officials: Management agrees with the finding.
Finding 2021-003 Procurement, Suspension, and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: The Project did not have the required policy guidelines in place and did not have proper documentation for the procurement, suspension, and debarment process. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will develop a procurement, suspension, and debarment policy that complies with Uniform Guidance. Anticipated Completion Date: December 31, 2022
2020-003
2021-004 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance Criteria: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. Condition: In our move out testing, we noted the Project did not pay out some deposits within the 21-day requirement. Cause: An adequate review process was not in place to ensure all move out deposits were paid within the required timeline. Effect: The Project was not in compliance with Minnesota statutes. Questioned Costs: None noted. Context: All 13 move outs during the year were subject to testing. A sample of five tenant move outs during the year was selected for testing and noted two security deposits were not paid out within 21 days of termination of tenancy. Repeat Finding from Prior Year: Yes, prior year finding 2020-004. Recommendation: We recommend that the Project create a review process to ensure all required deposits are paid out timely. Views of Responsible Officials: Management agrees with the finding.
Finding 2021-004 Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. The Project did not pay out some deposits within the 21 day requirement for termination of tenancy. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will work to refund tenant security deposits within 21 days of termination of tenancy. Anticipated Completion Date: December 31, 2022
2020-004
2021-005 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance Criteria: The Project shall make required monthly deposits into a replacement reserve fund in an amount required by the regulatory agreement or amendments to the agreement.Condition: In our reserve fund testing, we noted that the total amount of deposits into the replacement reserve account in 2020 was incorrect; therefore, a deposit for the shortfall was required to be made into the account during 2021. Cause: The lender did not make the correct deposit amount in 2020 to the replacement reserve account since HUD did not provide notice of the increase in required deposits to the lender. Once the shortfall was identified by HUD in 2021, the Project was expecting to be billed by the lender for the shortfall. Effect: Lack of compliance could adversely affect the Project?s compliance with HUD regulations. Questioned Costs: The deposits to the account should be increased by an additional $525. Context: Reviewed 12 months of deposits during the year compared to the amendment to the regulatory agreement. Sampling was not used. Repeat Finding from Prior Year: No Recommendation: We recommend that controls be implemented to agree monthly deposit amounts to amendments of the regulatory agreement, and if an annual amendment is not received, to inquire with HUD that all notifications have been sent to the Project. Views of Responsible Officials: Management agrees with the finding.
Finding 2021-005 Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: The Project shall make required monthly deposits into a replacement reserve fund in an amount required by the regulatory agreement or amendments to the agreement. The total amount of deposits into the replacement reserve account in 2020 was incorrect; therefore, a deposit for the shortfall was required to be made into the account during 2021. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding has deposited the shortfall as of March 24, 2022. Anticipated Completion Date: March 24, 2022
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 25, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 25, 2021, which was (1791 days ago).
What is a management decision? →2020-003 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Procurement, Suspension and Debarment Material Noncompliance and Material Weakness in Internal Control over Compliance Criteria: The Project must have a written procurement, suspension and debarment policy. Condition: In our procurement testing, we noted the Project did not have the required policy guidelines in place and did not have proper documentation for the procurement process. Cause: Accounting personnel did not update the policies in place to conform to procurement requirements under the Uniform Guidance. Effect: Lack of a compliance policy could adversely affect the Project?s compliance with Uniform Guidance requirements. Questioned Costs: None noted. Context: All contracts over $10,000 were subject to testing. A total of five purchases were tested. Repeat Finding from Prior Year: Yes Recommendation: We recommend that the existing policy be updated to include the requirements under Uniform Guidance. Views of Responsible Officials: Management agrees with the finding.
Finding 2020-003 Procurement, Suspension, and Debarment Noncompliance and Material Weakness in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: The Project did not have the required policy guidelines in place and did not have proper documentation for the procurement process. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will develop a procurement, suspension, and debarment policy that complies with Uniform Guidance. Anticipated Completion Date: December 31, 2021
2019-003
2020-004 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance Criteria: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. Condition: In our move out testing, we noted the Project did not pay out some deposits within the 21 day requirement. Cause: An adequate review process was not in place to ensure all move out deposits were paid within the required timeline. Effect: The Project was not in compliance with Minnesota statutes. Questioned Costs: None Context: All eighteen move outs during the year were subject to testing. A sample of five tenant move outs during the year was selected for testing and noted three security deposits were not paid out within 21 days of termination of tenancy. Repeat Finding from Prior Year: No Recommendation: We recommend that the Project create a review process to ensure all required deposits are paid out timely. Views of Responsible Officials: Management agrees with the finding.
Finding 2020-004 Special Tests and Provisions Noncompliance and Significant Deficiency in Internal Control over Compliance U.S. Department of Housing and Urban Development CFA #14.134 Section 207 Insured Loan Balance Finding Summary: Upon termination of lease, Minnesota statutes require that the Project refund tenant security deposits within 21 days of termination of tenancy. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will work to refund tenant security deposits within 21 days of termination of tenancy. Anticipated Completion Date: December 31, 2021
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 6, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 6, 2020, which was (2114 days ago).
What is a management decision? →2019-003 U.S. Department of Housing and Urban Development CFDA #14.134 Section 207 Insured Loan Balance Procurement, Suspension and Debarment Noncompliance and Material Weakness in Internal Control over Compliance Criteria: The Project must have a written procurement, suspension and debarment policy. Condition: In our procurement testing, we noted the Project did not have the required policy guidelines in place and did not have proper documentation for the procurement process. Cause: Accounting personnel did not update the policies in place to conform to procurement requirements under the Uniform Guidance. Effect: Lack of a compliance policy could adversely affect the Project?s compliance with Uniform Guidance requirements. Questioned Costs: None Context: Reviewed sample of purchases made during the year. Repeat Finding from Prior Year: Yes Auditor?s Recommendation: We recommend that the existing policy be updated to include the requirements under Uniform Guidance. Views of Responsible Officials: Management agrees with the finding.
Finding 2019-003 Procurement, Suspension, and Debarment Noncompliance and Material Weakness in Internal Control over Compliance Initial Fiscal Year Finding Occurred: 2018 Finding Summary: The Project did not have the required policy guidelines in place and did not have proper documentation for the procurement process. Responsible Individuals: Brenda Weller, Director of Finance Corrective Action Plan: Management agrees with the finding and will develop a procurement, suspension, and debarment policy that complies with Uniform Guidance. Anticipated Completion Date: December 31, 2020
2018-003
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 8, 2019. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 8, 2019, which was (2509 days ago).
What is a management decision? →GSA_MIGRATION
GSA_MIGRATION
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 26, 2018. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 26, 2018, which was (2886 days ago).
What is a management decision? →GSA_MIGRATION
GSA_MIGRATION
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