EIN: 386080947
UEI: X1Y5ZJAMMGK1
Data as of August 22, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on November 28, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by May 28, 2024 (817 days ago).
What is a management decision? →During testing of cash management, which includes disbursing of Title IV program funds under HCM1, a sample of 11 students was selected from the population of students receiving Title IV funding during fiscal year 2023. From this selection of students, the following deficiencies were noted where the College received Title IV payments from the Department of Education before either applying the funds to the students account or clearing any credit balances owed to the student/parent that were created by applying the funds to the students account. • Pell Grants – 10 of the 19 disbursements • Subsidized Loans – 17 of the 30 disbursements • Unsubsidized Loans – 18 of the 29 disbursements • Plus Loans – 4 of the 6 disbursements • FSEOG Grants – 9 of the 14 disbursements Cause: The College did not react quickly enough to address the requirements of the HCM1 payment method. Effect: The College received funding from the Department of Education prior to following the HCM1 payment method. Questioned Costs: None reported. Context/Sampling: The College was initially notified on April 21, 2022 that it did not meet the financial responsibility standard. However, the College appealed the decision from this letter and was not notified until January 6, 2023 that is must comply with the decision of the April 21, 2022 letter and obtain provisional certification which included the HCM1 payment method. Of the 58 exceptions noted above, 53 occurred during the Fall 2022 semester prior to receiving the final notification from the Department of Education. Recommendation: We recommend that staff attend training to strengthen their knowledge of cash management practices and that processes and procedures relating to cash management are continually reviewed and updated. Views of Responsible Officials: Management agrees with the finding.
Show full finding ▾Hide full finding ▴2023-001 Department of Education Student Financial Aid Cluster - 2022 - 2023 Award Year ALN #84.063 - Federal Pell Grant Program ALN #84.007 - Federal Supplemental Educational Opportunity Grants ALN #84.033 - Federal Work-Study Program ALN #84.268 - Federal Direct Student Loans Cash Management - Heightened cash monitoring payment method Significant deficiency in internal controls over compliance Criteria: The College must comply with all of the requirements specified for the provisional certification alternative in 34 CFR 668.175(f) which includes disbursing Title IV program funds under the heightened cash monitoring 1 payment method (HCM1). Under HCM1, the College must first make disbursements to eligible students/parents and pay any remaining credit balances before it requests or receives funds for the amount of those disbursements from the Department of Education. All credit balances must be paid to students/parents prior to draw down of funds, even if the student/parent signed a credit balance authorization in the past. Condition: During testing of cash management, which includes disbursing of Title IV program funds under HCM1, a sample of 11 students was selected from the population of students receiving Title IV funding during fiscal year 2023. From this selection of students, the following deficiencies were noted where the College received Title IV payments from the Department of Education before either applying the funds to the students account or clearing any credit balances owed to the student/parent that were created by applying the funds to the students account. • Pell Grants – 10 of the 19 disbursements • Subsidized Loans – 17 of the 30 disbursements • Unsubsidized Loans – 18 of the 29 disbursements • Plus Loans – 4 of the 6 disbursements • FSEOG Grants – 9 of the 14 disbursements Cause: The College did not react quickly enough to address the requirements of the HCM1 payment method. Effect: The College received funding from the Department of Education prior to following the HCM1 payment method. Questioned Costs: None reported. Context/Sampling: The College was initially notified on April 21, 2022 that it did not meet the financial responsibility standard. However, the College appealed the decision from this letter and was not notified until January 6, 2023 that is must comply with the decision of the April 21, 2022 letter and obtain provisional certification which included the HCM1 payment method. Of the 58 exceptions noted above, 53 occurred during the Fall 2022 semester prior to receiving the final notification from the Department of Education. Recommendation: We recommend that staff attend training to strengthen their knowledge of cash management practices and that processes and procedures relating to cash management are continually reviewed and updated. Views of Responsible Officials: Management agrees with the finding.
Finding 2023-001 Cash Management - Heightened cash monitoring payment method Federal Agency Name: Department of Education Program Name: Student Financial Aid Cluster ALN #84.063 - Federal Pell Grant Program ALN #84.007 - Federal Supplemental Educational Opportunity Grants ALN #84.033 - Federal Work-Study Program ALN #84.268 - Federal Direct Student Loans Finding Summary: During testing of cash management, which includes disbursing of Title IV program funds under HCM1, a sample of 11 students was selected from the population of students receiving Title IV funding during fiscal year 2023. From this selection of students, the following deficiencies were noted where the College received Title IV payments from the Department of Education before either applying the funds to the students account or clearing any credit balances owed to the student/parent that were created by applying the funds to the students account. • Pell Grants – 10 of the 19 disbursements • Subsidized Loans – 17 of the 30 disbursements • Unsubsidized Loans – 18 of the 29 disbursements • Plus Loans – 4 of the 6 disbursements • FSEOG Grants – 9 of the 14 disbursements Responsible Individuals: Bryan Tarrant (Director of Operations) and Ryan Apple (Financial Aid Director) Corrective Action Plan: Management acknowledges the importance of continued training for staff to strengthen their knowledge of cash management practices and that processes and procedures relating to cash management are continually reviewed and updated. Anticipated Completion Date: We anticipate management’s review of practices and processes and additional training to be completed by December 31, 2023. The College anticipates continued review of policies and procedures on a yearly basis and additional training as the need arises.
FAC accepted this audit on January 8, 2017 — management decision was due July 8, 2017.
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