Village of Mayville

Program Community Development Block Grant/State Program and Non-entitlement Grants in Hawaii (State CDBG Program) AL #14.228 Criteria Grant documents require a progress report starting July 2021 and every six months thereafter. Condition The Village failed to complete progress reports for both reporting requirements during the fiscal year. Questioned costs N/A Context The Village should have controls in place in order to ensure all reporting requirements are met. Effect The Village did not submit the progress reports timely. Cause A proper scheduling system was not in place with the third party CDBG approved grant administrator assigned to oversee the federal program. This resulted in an oversight of the reporting requirement. Recommendation The Village should establish controls in order to meet reporting requirements with the grant. Views of the Responsible Officials and Planned Corrective Action The Village was required to post and hire a Third Party Grant Administrator to oversee the CDBG Grant Program. This review was not scheduled by the Third Party Grant Administrator. However, our Engineer did provide Progress Reports directly to the Third Party Grant Administrator with every Disbursement Request,.The Village will work with the Grant Administrator to make sure the reporting process is completed properly going forward.

The Village will work with the Grant Administrator to make sure the reporting process is completed properly going forward.