EIN: 382889846
UEI: DZCWABQQ7YA3
Data as of August 22, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 24, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 24, 2024 (636 days ago).
What is a management decision? →In our sample of 40 individuals tested for internal controls over compliance and eligibility compliance, one individual was found to be residing in a household that exceeded the federal poverty guidelines based on family size and income and was therefore not eligible to receive a CSFP food package. In addition, three individuals out of our sample of 40 did not have a signature from a Dickinson-Iron Community Services Agency employee to prove that proper review of the application took place. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but we were unable to prove that the applications had been reviewed. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to turnover in staffing, Dickinson-Iron Community Services Agency failed to follow through on their corrective action plan for our finding in 2022. The Organization failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly at all sites. Effect: When internal controls over compliance are ineffectively executed, there is a risk that ineligible individuals will be served. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency implement a consistent application review process to ensure that ineligible individuals do not receive CSFP food packages. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
Show full finding ▾Hide full finding ▴2023-001 - Eligibility, Repeat Finding - see prior year finding 2022-001 Funding Agency: United States Department of Agriculture, Passed through the Michigan Department of Education Title: Food Distribution Cluster Assistance Listing Number: 10.565 Award Number: 220001006C Award Period: October 1, 2022 through September 30, 2023 Questioned Costs: None How Questioned Costs Were Computed: N/A Criteria or Specific Requirement: A local agency certifies households as eligible to receive a CSFP food package by applying categorical and income eligibility criteria. Categorical eligibility requirements include elderly (persons at least 60 years of age) and women, infants, and children. Income eligibility requirements for elderly persons (which are Dickinson-Iron Community Services Agency's primary population of participants) must have income at or below 130 percent of the federal poverty level. The local agency certifies households eligible to receive CSFP assistance by applying the federal poverty guidelines to the household. The local agency is required to design and implement appropriate internal controls over compliance to prevent, or detect and correct noncompliance on a timely basis. Condition: In our sample of 40 individuals tested for internal controls over compliance and eligibility compliance, one individual was found to be residing in a household that exceeded the federal poverty guidelines based on family size and income and was therefore not eligible to receive a CSFP food package. In addition, three individuals out of our sample of 40 did not have a signature from a Dickinson-Iron Community Services Agency employee to prove that proper review of the application took place. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but we were unable to prove that the applications had been reviewed. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to turnover in staffing, Dickinson-Iron Community Services Agency failed to follow through on their corrective action plan for our finding in 2022. The Organization failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly at all sites. Effect: When internal controls over compliance are ineffectively executed, there is a risk that ineligible individuals will be served. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency implement a consistent application review process to ensure that ineligible individuals do not receive CSFP food packages. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
Conduct physical review of each client application (and/or scanned and emailed applications). Increase training on procedural regulations to front-line and supervisory staff in counties outside Dickinson and Iron. Implement quality control verification checks regularly at counties outside of Dickinson and Iron. Person(s) Responsible: Christina Ureta, CSFP/TEFAP Director Timing for Implementation: Immediately
2022-001
FAC accepted this audit on April 27, 2023 — management decision was due October 27, 2023.
In our sample of 40 individuals tested for eligibility compliance, five individuals did not have original applications on file with applicant signatures. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but the original applications were unable to be located. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to turnover in staffing, Dickinson-Iron Community Services Agency failed to follow through on their corrective action plan for our finding in 2021. The Organization failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly at all sites. Effect: When internal controls over compliance are ineffectively executed, there is a risk that ineligible individuals will be served. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency maintain original application information or design a procedure in the electronic tracking system to ensure that all relevant original information has been reviewed and evidence is obtained of that review to ensure the existence of the applicant. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
Show full finding ▾Hide full finding ▴2022-001 - Eligibility, Repeat Finding - see prior year finding 2021-001 Funding Agency: United States Department of Agriculture, Passed through the Michigan Department of Education Title: Food Distribution Cluster Assistance Listing Number: 10.565 Award Number: 220001006C Award Period: October 1, 2021 through September 30, 2022 Questioned Costs: None How Questioned Costs Were Computed: N/A Criteria or Specific Requirement: A local agency certifies households as eligible to receive a CSFP food package by applying categorical and income eligibility criteria. Categorical eligibility requirements include elderly (persons at least 60 years of age) and women, infants, and children. Income eligibility requirements for elderly persons (which are Dickinson-Iron Community Services Agency's primary population of participants) must have income at or below 130 percent of the federal poverty level. The local agency certifies households eligible to receive CSFP assistance by applying the federal poverty guidelines to the household. The local agency is required to design and implement appropriate internal controls over compliance to prevent, or detect and correct noncompliance on a timely basis. Condition: In our sample of 40 individuals tested for eligibility compliance, five individuals did not have original applications on file with applicant signatures. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but the original applications were unable to be located. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to turnover in staffing, Dickinson-Iron Community Services Agency failed to follow through on their corrective action plan for our finding in 2021. The Organization failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly at all sites. Effect: When internal controls over compliance are ineffectively executed, there is a risk that ineligible individuals will be served. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency maintain original application information or design a procedure in the electronic tracking system to ensure that all relevant original information has been reviewed and evidence is obtained of that review to ensure the existence of the applicant. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
2022-001 - Eligibility In our sample of 40 individuals tested for eligibility compliance, five individuals did not have original applications on file with applicant signatures to ensure the existence of the participant. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but the original applications were unable to be located. Corrective Action Plan: ? Provide additional outreach and training to staff in counties outside of Dickinson & Iron ? Conduct semi-annual onsite (or video-conference) reviews of other county client applications ? Review distribution attendance sheets monthly and confirm with other county staff that all CSFP recipients have a current application ? Increase communication with other county staff Person(s) Responsible: Christina Ureta, CSFP/TEFAP Director Timing for Implementation: Immediately
2021-001
FAC accepted this audit on June 21, 2022 — management decision was due December 21, 2022.
In our sample of 38 individuals tested for eligibility compliance, one individual was found to be residing in a household that exceeded the federal poverty guidelines based on family size and income. In addition, five individuals out of our sample of 38 did not have original applications on file with applicant signatures to ensure the existence of the participant. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but the original applications were unable to be located. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to the disruption in operations and staffing, Dickinson-Iron Community Services Agency failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly. This lead to one instance of noncompliance. Effect: Without effectively designed and operating internal controls over compliance, one instance of noncompliance was identified. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services agency review the compliance requirements carefully and implement procedures for review of eligibility determines so that income eligibility is determined at the household level, unless the State agency approves clearly, and in writing, that they can apply eligibility at the individual level to multiple individuals living in the same household. Wipfli also recommends that Dickinson-Iron Community Services agency maintain original application information or design a procedure in the electronic tracking system to ensure that all relevant original information has been reviewed and evidence is obtained of that review to ensure the existence of the applicant. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
Show full finding ▾Hide full finding ▴2021-001 - Eligibility Funding Agency: United States Department of Agriculture, Passed through the Michigan Department of Education Title: Food Distribution Cluster Assistance Listing Number: 10.565 Award Number: 220001006C Award Period: October 1, 2020 through September 30, 2021 Questioned Costs: None How Questioned Costs Were Computed: N/A Criteria or Specific Requirement: A local agency certifies households as eligible to receive a CSFP food package by applying categorical and income eligibility criteria. Categorical eligibility requirements include elderly (persons at least 60 years of age) and women, infants, and children. Income eligibility requirements for elderly persons (which are Dickinson-Iron Community Services Agency's primary population of participants) must have income at or below 130 percent of the federal poverty level. The local agency certifies households eligible to receive CSFP assistance by applying the federal poverty guidelines to the household. Condition: In our sample of 38 individuals tested for eligibility compliance, one individual was found to be residing in a household that exceeded the federal poverty guidelines based on family size and income. In addition, five individuals out of our sample of 38 did not have original applications on file with applicant signatures to ensure the existence of the participant. The households for which these individuals applied were eligible for services and the original applications had been entered into an electronic data base for tracking, but the original applications were unable to be located. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to the disruption in operations and staffing, Dickinson-Iron Community Services Agency failed to design and operate internal control to effectively maintain original records of eligibility and to effectively ensure that eligibility was being determined properly. This lead to one instance of noncompliance. Effect: Without effectively designed and operating internal controls over compliance, one instance of noncompliance was identified. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services agency review the compliance requirements carefully and implement procedures for review of eligibility determines so that income eligibility is determined at the household level, unless the State agency approves clearly, and in writing, that they can apply eligibility at the individual level to multiple individuals living in the same household. Wipfli also recommends that Dickinson-Iron Community Services agency maintain original application information or design a procedure in the electronic tracking system to ensure that all relevant original information has been reviewed and evidence is obtained of that review to ensure the existence of the applicant. View of Responsible Official: We agree with the finding and are committed to implementing corrective action.
Corrective Action Plan: - All original approved client applications are now scanned into our electronic database. A hard copy of the completed client application is also kept in a client file. - All client applications are reviewed closely for income eligibility for the entire household. - Applications are reviewed annually for changes to income, address, and interest in program. Person(s) Responsible: Christina Ureta, CSFP and TEFAP Directo Timing for Implementation: Changes are already in place, an internal review of a random sample of client files will be conducted by the DICSA Executive Director by the end of June 2022.
As part of our audit procedures for the year ended September 30, 2021, Wipfli conducted a physical observation of inventory on hand on October 6, 2021. Wipfli tested 10 items, five sheet to floor and five floor to sheet and compared our counts with the counts made by Dickinson-Iron Community Services Agency; they agreed. When we received the year-end inventory report as reported to the State of Michigan, three items contained differences when compared to our physical observation. In all three cases, our joint test count was lower than the ending inventory reported to the State of Michigan. Dickinson-Iron Community Services Agency failed to reconcile the year end inventory amounts reported to the physical inventory counts taken. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to the disruption in operations and staffing, Dickinson-Iron Community Services Agency failed to design and operate internal control to ensure that physical inventory records were reconciled to amounts reported at year-end. Effect: Without effectively designed and operating internal controls over compliance, the reconciliation between the physical inventory and inventory records reported was not performed. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency implement procedures to ensure that the annual physical inventory is reconciled with inventory reports at year-end on a timely basis. This did not happen until the annual independent audit fieldwork occurred, which was not timely to prevent, or detect and correct noncompliance. View of Responsible Official: We agree with the finding and are committed to implementing a corrective action.
Show full finding ▾Hide full finding ▴2021-002 - Special Tests and Provisions Funding Agency: United States Department of Agriculture, Passed through the Michigan Department of Education Title: Food Distribution Cluster Assistance Listing Number: 10.565 Award Number: 220001006C Award Period: October 1, 2020 through September 30, 2021 Questioned Costs: None How Questioned Costs Were Computed: N/A Criteria or Specific Requirement: 7 CFR section 250.16 and 250.19(a) requires that accurate and complete records be maintained with respect to the receipt, distribution/use, and inventory of USDA Foods, including end products processed from USDA Foods in TEFAP. Condition: As part of our audit procedures for the year ended September 30, 2021, Wipfli conducted a physical observation of inventory on hand on October 6, 2021. Wipfli tested 10 items, five sheet to floor and five floor to sheet and compared our counts with the counts made by Dickinson-Iron Community Services Agency; they agreed. When we received the year-end inventory report as reported to the State of Michigan, three items contained differences when compared to our physical observation. In all three cases, our joint test count was lower than the ending inventory reported to the State of Michigan. Dickinson-Iron Community Services Agency failed to reconcile the year end inventory amounts reported to the physical inventory counts taken. Context: Dickinson-Iron Community Services Agency, much like many nonprofit organizations, experienced significant disruption and reorganization during the COVID-19 pandemic. Cause: Due to the disruption in operations and staffing, Dickinson-Iron Community Services Agency failed to design and operate internal control to ensure that physical inventory records were reconciled to amounts reported at year-end. Effect: Without effectively designed and operating internal controls over compliance, the reconciliation between the physical inventory and inventory records reported was not performed. Auditor's Recommendation: Wipfli recommends that Dickinson-Iron Community Services Agency implement procedures to ensure that the annual physical inventory is reconciled with inventory reports at year-end on a timely basis. This did not happen until the annual independent audit fieldwork occurred, which was not timely to prevent, or detect and correct noncompliance. View of Responsible Official: We agree with the finding and are committed to implementing a corrective action.
Corrective Action Plan: - Inventory is taken at the end of each packing period (monthly) with two people present. - The inventory count is then double-checked for accuracy between DICSA's physical inventory report and the State of Michigan's inventory report. - There will be increased communication between the CSFP-TEFAP Director and Jackie Safford, Finance Director. Person(s) Responsible: Christina Ureta, CSFP and TEFAP Director and Jackie Safford, Finance Director Timing for Implementation: In process now
FAC accepted this audit on May 2, 2017 — management decision was due November 2, 2017.
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