Romulus Housing Commission

Finding 2024-001 Subject: Public Housing Operating Fund – Tenant Eligibility and Reexaminations Federal Agency: Department of Housing and Urban Development Federal Program: Public Housing Operating Fund Assistance Listing Number: 14.850 Federal Award Number and Year (or Other Identifying Number): CY 2024 Pass-Through Entity: Not applicable Compliance Requirement: Eligibility Audit Finding: Material Weakness Condition and Context: Upon review of tenant files, it was noted seven annual rent certifications were not completed timely and three tenants were charged incorrect rent amounts. Criteria: 24 CFR section 960.259 requires the Commission to obtain and document in the family file third-party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent. 24 CFR 85.20 requires the Commission to have effective internal controls and accountability must be maintained for all funds. Cause: Failure to execute internal controls over the federal Eligibility compliance requirement. Effect: Non-compliance with the federal Eligibility requirement. Tenant rents may be miscalculated, other notifications and documentations may be missing. The Commission could experience loss of revenue. Questioned Cost: Known and projected misstatement: $50,887 Recommendation: The Commission should implement internal controls over tenant files to ensure accountability. All certifications and the required documentation should be maintained in the tenant's current file. Additionally, in order to ensure certifications are performed timely and tenant information is input correctly, the Commission should have a second party review files in a timely manner.

Report period: 12/31/2024 Title of result and comment FY24 Audit Corrective Action Plan Contact person Responsible for Sabrina Bollinger Corrective Action: Contact's Phone Number 248-593-4611 Contact's Email Address: sbollinger@fourmidable,com Views of Responsible Official: Management agrees with the auditor's finding and will implement the auditor's recommendations. Description of Corrective Action Plan The Commission should implement internal controls over tenant files to ensure accountability. Allcertifications and the required documentation should be maintained in the tenant's current file. Additionally,in order to ensure certifications are performed timely and tenant information is input correctly, theCommission should have a second party review files in a timely manner. Anticipated Completion Date: The plan is to implement the corrective action within six months of the audit date. If applicable: Document reason issue will NOT be corrected with 6 months: N/A