EIN: 371867750
UEI: W7PNUZ9AHE87
Data as of August 24, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 8, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 8, 2022 (1538 days ago).
What is a management decision? →Meeker-McLeod-Sibley Community Health Services updated its procurement policy in 2020; however, it did not include all of the required components to be in compliance with Title 2 U.S. Code of Federal Regulations ? 200.318. In addition, documentation was not maintained for the history of the one procurement transaction tested. Questioned Costs: None. Context: The sample size for all compliance requirements was based on guidance from chapter 11 of the AICPA Audit Guide, Government Auditing Standards and Single Audits. Effect: Noncompliance with grant requirements. Cause: The policy was not revised to include all of the necessary information. Staff did not follow the policy when entering into the procurement contract. Recommendation: We recommend Meeker-McLeod-Sibley Community Health Services develop and implement policies and procedures that will ensure compliance with the Uniform Guidance procurement requirements. In addition, this should identify the documentation the Health Services expects staff to maintain to sufficiently support compliance. View of Responsible Official: Concur
Show full finding ▾Hide full finding ▴Finding Number: 2020-002 Prior Year Finding Number: 2019-001 Repeat Finding Since: 2018 Special Supplemental Nutrition Program for Women, Infants, and Children: Procurement Program: U.S. Department of Agriculture?s Special Supplemental Nutrition Program for Women, Infants, and Children (CFDA No. 10.557), Award No. 32573, 2020 Pass-Through Agency: Minnesota Department of Health Criteria: Title 2 U.S. Code of Federal Regulations ? 200.303 states that the auditee must establish and maintain effective internal control over the federal award that provides reasonable assurance that the auditee is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. In addition, Title 2 U.S. Code of Federal Regulations ? 200.318 states that the non-federal entity must use its own documented procurement procedures which reflect applicable state, local, and tribal laws and regulations, provided that the procurements conform with applicable federal law and the standards identified in this regulation. Lastly, federal regulations provided in Title 2 U.S. Code of Federal Regulations ? 200.318(i) state that the non-federal entity must maintain records sufficient to detail the history of procurement. Condition: Meeker-McLeod-Sibley Community Health Services updated its procurement policy in 2020; however, it did not include all of the required components to be in compliance with Title 2 U.S. Code of Federal Regulations ? 200.318. In addition, documentation was not maintained for the history of the one procurement transaction tested. Questioned Costs: None. Context: The sample size for all compliance requirements was based on guidance from chapter 11 of the AICPA Audit Guide, Government Auditing Standards and Single Audits. Effect: Noncompliance with grant requirements. Cause: The policy was not revised to include all of the necessary information. Staff did not follow the policy when entering into the procurement contract. Recommendation: We recommend Meeker-McLeod-Sibley Community Health Services develop and implement policies and procedures that will ensure compliance with the Uniform Guidance procurement requirements. In addition, this should identify the documentation the Health Services expects staff to maintain to sufficiently support compliance. View of Responsible Official: Concur
Finding Number: 2020-002 Finding Title: Special Supplemental Nutrition Program for Women, Infants, and Children: Procurement Program: U.S. Department of Agriculture?s Special Supplemental Nutrition Program for Women, Infants, and Children (CFDA No. 10.557) Name of Contact Person Responsible for Corrective Action: Kiza Olson, Community Health Services Administrator Corrective Action Planned: The MMS CHS Administrator will update the procurement policy to be in compliance with Title 2 U.S. Code of Federal Regulations ? 200.318. Findings of the procurement transaction will be saved per retention policy. Anticipated Completion Date: October 28, 2021
2019-001
FAC accepted this audit on November 22, 2020 — management decision was due May 22, 2021.
Meeker-McLeod-Sibley Community Health Services updated its procurement policy in 2019; however, it did not include all of the required components to be in compliance with Title 2 U.S. Code of Federal Regulations ? 200.318. In addition, documentation was not maintained for the history of the one procurement transaction tested. Finally, there were no procedures in place to verify if an entity is suspended or debarred prior to entering into a covered transaction. Questioned Costs: None. Context: The sample size for all compliance requirements was based on guidance from chapter 11 of the AICPA Audit Guide, Government Auditing Standards and Single Audits. Meeker-McLeod-Sibley Community Health Services was in the process of both staff and transaction processing transition during 2019. Effect: Noncompliance with grant requirements. Cause: Staff and transaction processing duties were in transition during the time frame the procurement policy was approved. Also, they were not aware of all of the requirements to be included in the procurement policy. Recommendation: We recommend Meeker-McLeod-Sibley Community Health Services implement controls, policies, and procedures in order to be in compliance with the Procurement, Suspension, and Debarment grant requirements. View of Responsible Official: Concur
Show full finding ▾Hide full finding ▴Finding Number: 2019-001 Prior Year Finding Number: 2018-002 Repeat Finding Since: 2018 Special Supplemental Nutrition Program for Women, Infants, and Children: Procurement, Suspension, and Debarment Program: U.S. Department of Agriculture?s Special Supplemental Nutrition Program for Women, Infants, and Children (CFDA No. 10.557), Award No. 32573, 2019 Pass-Through Agency: Minnesota Department of Health Criteria: Title 2 U.S. Code of Federal Regulations ? 200.303 states that the auditee must establish and maintain effective internal control over the federal award that provides reasonable assurance that the auditee is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. In addition, Meeker-McLeod-Sibley Community Health Services must comply with the required provisions for Procurement, Suspension, and Debarment. Condition: Meeker-McLeod-Sibley Community Health Services updated its procurement policy in 2019; however, it did not include all of the required components to be in compliance with Title 2 U.S. Code of Federal Regulations ? 200.318. In addition, documentation was not maintained for the history of the one procurement transaction tested. Finally, there were no procedures in place to verify if an entity is suspended or debarred prior to entering into a covered transaction. Questioned Costs: None. Context: The sample size for all compliance requirements was based on guidance from chapter 11 of the AICPA Audit Guide, Government Auditing Standards and Single Audits. Meeker-McLeod-Sibley Community Health Services was in the process of both staff and transaction processing transition during 2019. Effect: Noncompliance with grant requirements. Cause: Staff and transaction processing duties were in transition during the time frame the procurement policy was approved. Also, they were not aware of all of the requirements to be included in the procurement policy. Recommendation: We recommend Meeker-McLeod-Sibley Community Health Services implement controls, policies, and procedures in order to be in compliance with the Procurement, Suspension, and Debarment grant requirements. View of Responsible Official: Concur
Finding Number: 2019-001 Finding Title: Special Supplemental Nutrition Program for Women, Infants, and Children: Procurement, Suspension, and Debarment Program: Special Supplemental Nutrition Program for Women, Infants, and Children (CFDA No. 10.557) Name of Contact Person Responsible for Corrective Action: Kiza Olson Corrective Action Planned: Administrator will revise the Meeker-McLeod-Sibley Financial Management Policy, which was approved by the Community Health Board in February, 2019, to meet the standards. Suspension and Debarment will be verified and documented annually via SAM.gov. Entities will be checked in November, 2020, then annually in January. Anticipated Completion Date: December 31, 2020
2018-002
FAC accepted this audit on September 24, 2019 — management decision was due March 24, 2020.
GSA_MIGRATION
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GSA_MIGRATION
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