EIN: 370711798
UEI: VYQDEQZ5JH51
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 29, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 1, 2025 (540 days ago).
What is a management decision? →During the course of the audit, we proposed significant audit adjustments. In addition, University does not have an internal control policy in place over annual financial reporting that would enable management to prepare its annual financial statements and related footnote disclosures to ensure they are complete and presented in accordance with GAAP. Criteria or specific requirement: Management is responsible for the accuracy and completeness of all financial records and related information, including adjusting the financial statements to correct material misstatements and produce accurate financial statements on a timely basis. Management is also responsible for establishing and maintaining internal controls for the fair presentation in the financial statements, including disclosures in accordance with GAAP. Effect: Material adjustments were proposed and subsequently recorded by management. The lack of sufficient controls over year-end reporting increases the likelihood that a material misstatement would not be prevented or detected. Cause: The University has a limited number of personnel with limited financial reporting experience. The University relied on the audit firm to prepare the annual financial statements and related footnote disclosures, in particular those that relate to the presentation of the discontinued operations accounting. However, they have reviewed and approved the annual financial statements and the related footnote disclosures. Recommendation: We recommend management enhance the internal controls over financial reporting. Year-end closing procedures should be expanded to ensure all transactions have been accounted for, appropriate accounting standards have been applied. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024 – 001 Material Audit Adjustments and Financial Statement Preparation Type of Finding: Material Weakness in Internal Control over Financial Reporting Condition: During the course of the audit, we proposed significant audit adjustments. In addition, University does not have an internal control policy in place over annual financial reporting that would enable management to prepare its annual financial statements and related footnote disclosures to ensure they are complete and presented in accordance with GAAP. Criteria or specific requirement: Management is responsible for the accuracy and completeness of all financial records and related information, including adjusting the financial statements to correct material misstatements and produce accurate financial statements on a timely basis. Management is also responsible for establishing and maintaining internal controls for the fair presentation in the financial statements, including disclosures in accordance with GAAP. Effect: Material adjustments were proposed and subsequently recorded by management. The lack of sufficient controls over year-end reporting increases the likelihood that a material misstatement would not be prevented or detected. Cause: The University has a limited number of personnel with limited financial reporting experience. The University relied on the audit firm to prepare the annual financial statements and related footnote disclosures, in particular those that relate to the presentation of the discontinued operations accounting. However, they have reviewed and approved the annual financial statements and the related footnote disclosures. Recommendation: We recommend management enhance the internal controls over financial reporting. Year-end closing procedures should be expanded to ensure all transactions have been accounted for, appropriate accounting standards have been applied. Views of responsible officials: There is no disagreement with the audit finding.
2024-001 Material Adjustments and Financial Statement Preparation Recommendation: We recommend that the University establish internal procedures to adjust all account balances at year-end and evaluate their internal staff capacity. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: This was the final year in which Lincoln Christian University provided degree-earning education. These material entries and assistance with financial statement preparation are not expected in future years. Name of the contact person responsible for corrective action: Margie Martin, Director of Accounting Planned completion date for corrective action plan: May 31, 2025
During our eligibility testing, we noted that the SFA Director is running the acceptance report throughout the semester for direct loans. However, this review is not documented to know that it is actually occurring, as well as the results of that review at each point in time. Questioned Costs: None. Context: There is no documented review over the process for SFA award acceptance in the online portal. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected in the awarding process. Repeat Finding: Yes – 2023-001 Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴2024-002 – Financial Aid Awarding Process Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program, 84.007 – Federal Supplemental Educational Opportunity Grant Program, 84.033 – Federal Work-Study Program Federal Award Identification Number and Year: DL – P268K231357 (1/1/22-7/27/44), Pell – P063P221357 (3/23/22-8/31/28), SEOG – P007A221203 (3/25/22-8/31/28), FWS – P033A221203 (3/25/22-8/31/28) Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2023 to May 31, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: The student financial aid (SFA) file must be properly reviewed and approved by the SFA department as part of their awarding process. Condition: During our eligibility testing, we noted that the SFA Director is running the acceptance report throughout the semester for direct loans. However, this review is not documented to know that it is actually occurring, as well as the results of that review at each point in time. Questioned Costs: None. Context: There is no documented review over the process for SFA award acceptance in the online portal. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected in the awarding process. Repeat Finding: Yes – 2023-001 Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Views of responsible officials: There is no disagreement with the audit finding.
2024-002 Student Financial Aid – 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program, 84.007 – Federal Supplemental Educational Opportunity Grant Program, 84.033 – Federal Work-Study Program Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Director of Financial Aid will document each change to an award by printing a new award offer and saving to document tracking. As this is the final year in which Lincoln Christian University will have academic operations, we believe this corrective action to be sufficient for the remainder of the year. Name of the contact person responsible for corrective action: Margie Martin, Director of Accounting Planned completion date for corrective action plan: May 31, 2024.
2023-001
FAC accepted this audit on February 28, 2024 — management decision was due August 28, 2024.
During our eligibility testing, we noted that the SFA Director is running the acceptance report throughout the semester for direct loans. However, this review is not documented to know that it is actually occurring, as well as the results of that review at each point in time. Questioned Costs: None. Context: There is no documented review over the process for SFA award acceptance in the online portal. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected in the awarding process. Repeat Finding: No.Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program, 84.007 – Federal Supplemental Educational Opportunity Grant Program, 84.033 – Federal Work-Study Program Federal Award Identification Number and Year: DL – P268K231357 (1/1/22-7/27/44), Pell – P063P221357 (3/23/22-8/31/28), SEOG – P007A221203 (3/25/22-8/31/28), FWS – P033A221203 (3/25/22-8/31/28) Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 to May 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: The student financial aid (SFA) file must be properly reviewed and approved by the SFA department as part of their awarding process. Condition: During our eligibility testing, we noted that the SFA Director is running the acceptance report throughout the semester for direct loans. However, this review is not documented to know that it is actually occurring, as well as the results of that review at each point in time. Questioned Costs: None. Context: There is no documented review over the process for SFA award acceptance in the online portal. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected in the awarding process. Repeat Finding: No.Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Views of responsible officials: There is no disagreement with the audit finding.
Student Financial Aid – 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program, 84.007 – Federal Supplemental Educational Opportunity Grant Program, 84.033 – Federal Work-Study Program Recommendation: We recommend the review process for awarding be documented and retained as support for the review and approval process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Director of Financial Aid will document each change to an award by printing a new award offer and saving to document tracking. As this is the final year in which Lincoln Christian University will have academic operations, we believe this corrective action to be sufficient for the remainder of the year. Name(s) of the contact person(s) responsible for corrective action: Nancy Siddens, Director of Financial Aid. Planned completion date for corrective action plan: November 1, 2023.
During our testing, we noted the following: • Inaccurate disbursement dates for one student • Inaccurate disbursement dates and amounts for a second student • Verification procedures not performed for two students prior to the fiscal year-end • Verification not listed in COD for an additional two students. Questioned Costs: None. Context: See condition noted above. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected. Repeat Finding: No. Recommendation: We recommend a secondary review be done by someone other than the SFA Director to ensure disbursements and verifications are completed accurately and timely. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal Agency: U.S. Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program Federal Award Identification Number and Year: DL – P268K231357 (1/1/22-7/27/44), Pell – P063P221357 (3/23/22-8/31/28) Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 to May 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: Proper verification procedures must be performed for those students flagged with specific verification requirements. Additionally, disbursements must agree in date and amount between the University’s records and the COD system. Condition: During our testing, we noted the following: • Inaccurate disbursement dates for one student • Inaccurate disbursement dates and amounts for a second student • Verification procedures not performed for two students prior to the fiscal year-end • Verification not listed in COD for an additional two students. Questioned Costs: None. Context: See condition noted above. Cause: There is only one full time employee remaining in the SFA office. Effect: Errors could go undetected. Repeat Finding: No. Recommendation: We recommend a secondary review be done by someone other than the SFA Director to ensure disbursements and verifications are completed accurately and timely. Views of responsible officials: There is no disagreement with the audit finding.
Student Financial Aid – Aid – 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program Recommendation: We recommend a secondary review be done by someone other than the SFA Director to ensure disbursements and verifications are completed accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Director of Financial Aid will notify the Vice President of Operations of disbursements and verifications, and the Vice President will complete a secondary review. As this is the final year in which Lincoln Christian University will have academic operations, we believe this corrective action to be sufficient for the remainder of the year. Name(s) of the contact person(s) responsible for corrective action: Nancy Siddens, Director of Financial Aid. Planned completion date for corrective action plan: November 1, 2023.
FAC accepted this audit on May 15, 2022 — management decision was due November 15, 2022.
Under an institution?s Program Participation Agreement with the Department of Education and the Gramm-Leach-Bliley Act, schools must protect student financial aid information, with particular attention to information provided to institutions by the Department or otherwise obtained in support of the administration of the federal student financial aid programs. Questioned costs: None. Context: During our audit procedures, it was noted that the College/University did not designate an individual to coordinate the information security program; perform a risk assessment that addresses the three areas noted in 16 CFR 314.4 (b) which are (1) Employee training and management; (2) Information systems, including network and software design, as well as information processing, storage, transmission and disposal; and (3) Detecting, preventing and responding to attacks, intrusions, or other systems failures and document safeguards for identified risks. Cause of the condition: The organization uses a third party IT service provider for IT related tasks and relied on that service provider to ensure all compliance requirements are met. However, the organization should have an individual designated internally to assure compliance with the requirements of the Gramm-Leach-Bliley Act. The organization did not perform an IT risk assessment tailored specifically to the organization, identify risks or address risks identified as required by the Gramm-Leach-Bliley Act. Possible asserted effect: The student personal information could be vulnerable. Repeat Finding: Yes, 2020-002. Recommendation: We recommend that the College/University designate an individual to oversee the information security function, engage a third party or perform the risk assessment for the three areas required by the Gramm-Leach-Bliley Act and ensure that there are documented safeguards for identified risks. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster ALN Number: 84.268 - Federal Direct Loan Program, 84.063 - Federal Pell Grant Program, 84.007 ? Federal Supplemental Educational Opportunity Grant Program, 84.033 ? Federal Work-Study Program, 84.038 ? Federal Perkins Loan Program Award Period: June 1, 2020 to May 31, 2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Gramm-Leach-Bliley Act (Public Law 106-102) requires financial institutions to explain their information-sharing practices to their customers and to safeguard sensitive data. (16 CFR 314) The Federal Trade Commission considers Title IV-eligible institutions that participate in Title IV Educational Assistance Programs as ?financial institutions? and subject to the Gramm-Leach-Bliley Act (16 CFR 313.3(k)(2)(vi). Condition: Under an institution?s Program Participation Agreement with the Department of Education and the Gramm-Leach-Bliley Act, schools must protect student financial aid information, with particular attention to information provided to institutions by the Department or otherwise obtained in support of the administration of the federal student financial aid programs. Questioned costs: None. Context: During our audit procedures, it was noted that the College/University did not designate an individual to coordinate the information security program; perform a risk assessment that addresses the three areas noted in 16 CFR 314.4 (b) which are (1) Employee training and management; (2) Information systems, including network and software design, as well as information processing, storage, transmission and disposal; and (3) Detecting, preventing and responding to attacks, intrusions, or other systems failures and document safeguards for identified risks. Cause of the condition: The organization uses a third party IT service provider for IT related tasks and relied on that service provider to ensure all compliance requirements are met. However, the organization should have an individual designated internally to assure compliance with the requirements of the Gramm-Leach-Bliley Act. The organization did not perform an IT risk assessment tailored specifically to the organization, identify risks or address risks identified as required by the Gramm-Leach-Bliley Act. Possible asserted effect: The student personal information could be vulnerable. Repeat Finding: Yes, 2020-002. Recommendation: We recommend that the College/University designate an individual to oversee the information security function, engage a third party or perform the risk assessment for the three areas required by the Gramm-Leach-Bliley Act and ensure that there are documented safeguards for identified risks. Views of responsible officials: There is no disagreement with the audit finding.
The Director of Technology, Information Security, and Privacy shall serve as the individual to oversee all information security necessities at Lincoln Christian University and take any action necessary to ensure risk assessment is adequately performed, including documentation of safeguards. There is a very recent change in leadership in the department of Information Technology, and new leadership has been previously apprised of the necessity to address deficiencies in this particular area. Name of the contact person responsible for corrective action: Mark Houpt, Director of Technology, Information Security, and Privacy Planned completion date for corrective action plan: Academic Year 2022/2023
2020-002
During our eligibility testing, we noted two students whose scholarships changed from the initial awarding and caused changes in the need calculation and the subsidized and unsubsidized loans were not properly adjusted. Questioned costs: None. Context: During our audit procedures, it was noted the two students had changes in their scholarships that changed their need calculation and the loan were not properly adjusted. Cause of the condition: The University did not have proper procedures in place to identify changes that would result in the student?s loans being adjusted. Possible asserted effect: The student subsidized and unsubsidized loans were incorrectly awarded. Repeat Finding: No Recommendation: We recommend that the University develop a process to review changes in the student?s need calculation before loan proceeds are disbursed. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster ALN Number: 84.268 - Federal Direct Loan Program, 84.063 - Federal Pell Grant Program, 84.007 ? Federal Supplemental Educational Opportunity Grant Program, 84.033 ? Federal Work-Study Program, 84.038 ? Federal Perkins Loan Program Award Period: June 1, 2020 to May 31, 2021 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Code of Federal Regulations, 34 CFR 685.203(a) outline the maximum subsidized loan amounts for students based on their dependency status, year of education, and other factors. Condition: During our eligibility testing, we noted two students whose scholarships changed from the initial awarding and caused changes in the need calculation and the subsidized and unsubsidized loans were not properly adjusted. Questioned costs: None. Context: During our audit procedures, it was noted the two students had changes in their scholarships that changed their need calculation and the loan were not properly adjusted. Cause of the condition: The University did not have proper procedures in place to identify changes that would result in the student?s loans being adjusted. Possible asserted effect: The student subsidized and unsubsidized loans were incorrectly awarded. Repeat Finding: No Recommendation: We recommend that the University develop a process to review changes in the student?s need calculation before loan proceeds are disbursed. Views of responsible officials: There is no disagreement with the audit finding.
The University is reviewing and evaluating existing procedures pertaining to student need calculation and loan disbursement and making adjustments as necessary.Name of the contact person responsible for corrective action: Nancy Siddens, Director of Financial Aid Planned completion date for corrective action plan: Academic Year 2022/2023
FAC accepted this audit on January 6, 2021 — management decision was due July 6, 2021.
We selected a sample of students to test for timeliness and accuracy of reporting student status changes to the NSLDS. During our testing of the Direct Loan and Pell Grant programs, we noted 2 of 40 students selected had late or inaccurate reporting of student status changes. Questioned costs: None. Context: Reports sent to NSLDS were not timely or accurately submitted. Cause of the condition: The University?s processes and controls did not ensure that student status changes were timely and accurately reported to NSLDS. Possible asserted effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat Finding: Yes ? 2019-002. Recommendation: We recommend the University review its reporting procedures to ensure that students? statuses are accurately reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Finding 2020-001 ? Special Tests and Provisions Enrollment Reporting Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster CFDA Number: 84.063 - Federal Pell Grant Program, 84.268 - Federal Direct Loan Program Award Period: 2020 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. Condition: We selected a sample of students to test for timeliness and accuracy of reporting student status changes to the NSLDS. During our testing of the Direct Loan and Pell Grant programs, we noted 2 of 40 students selected had late or inaccurate reporting of student status changes. Questioned costs: None. Context: Reports sent to NSLDS were not timely or accurately submitted. Cause of the condition: The University?s processes and controls did not ensure that student status changes were timely and accurately reported to NSLDS. Possible asserted effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat Finding: Yes ? 2019-002. Recommendation: We recommend the University review its reporting procedures to ensure that students? statuses are accurately reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.
Action taken in response to finding: The procedures and policies are in place and have been reviewed. It has been emphasized to staff that action needs to begin on the day that notification has been received. Name of the contact person responsible for corrective action: Nancy Siddens, Financial Aid Director
2019-002
Under an institution?s Program Participation Agreement with the Department of Education and the Gramm-Leach-Bliley Act, schools must protect student financial aid information, with particular attention to information provided to institutions by the Department or otherwise obtained in support of the administration of the federal student financial aid programs. Questioned costs: None. Context: During our audit procedures, it was noted that the College/University did not designate an individual to coordinate the information security program; perform a risk assessment that addresses the three areas noted in 16 CFR 314.4 (b) which are (1) Employee training and management; (2) Information systems, including network and software design, as well as information processing, storage, transmission and disposal; and (3) Detecting, preventing and responding to attacks, intrusions, or other systems failures and document safeguards for identified risks. Cause of the condition: The organization uses a third party IT service provider for IT related tasks and relied on that service provider to ensure all compliance requirements are met. However, the organization should have an individual designated internally to assure compliance with the requirements of the Gramm-Leach-Bliley Act. The organization did not perform an IT risk assessment tailored specifically to the organization, identify risks or address risks identified as required by the Gramm-Leach-Bliley Act. Possible asserted effect: The student personal information could be vulnerable. Repeat Finding: No. Recommendation: We recommend that the College/University designate an individual to oversee the information security function, engage a third party or perform the risk assessment for the three areas required by the Gramm-Leach-Bliley Act and ensure that there are documented safeguards for identified risks. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Finding 2020-002 ? Special Tests and Provisions Enrollment Reporting Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster CFDA Number: 84.268 - Federal Direct Loan Program, 84.063 - Federal Pell Grant Program, 84.007 ? Federal Supplemental Educational Opportunity Grant Program, 84.033 ? Federal Work- Study Program, 84.038 ? Federal Perkins Loan Program Award Period: 2020 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Gramm-Leach-Bliley Act (Public Law 106-102) requires financial institutions to explain their information-sharing practices to their customers and to safeguard sensitive data. (16 CFR 314) The Federal Trade Commission considers Title IV-eligible institutions that participate in Title IV Educational Assistance Programs as ?financial institutions? and subject to the Gramm-Leach-Bliley Act (16 CFR 313.3(k)(2)(vi).. Condition: Under an institution?s Program Participation Agreement with the Department of Education and the Gramm-Leach-Bliley Act, schools must protect student financial aid information, with particular attention to information provided to institutions by the Department or otherwise obtained in support of the administration of the federal student financial aid programs. Questioned costs: None. Context: During our audit procedures, it was noted that the College/University did not designate an individual to coordinate the information security program; perform a risk assessment that addresses the three areas noted in 16 CFR 314.4 (b) which are (1) Employee training and management; (2) Information systems, including network and software design, as well as information processing, storage, transmission and disposal; and (3) Detecting, preventing and responding to attacks, intrusions, or other systems failures and document safeguards for identified risks. Cause of the condition: The organization uses a third party IT service provider for IT related tasks and relied on that service provider to ensure all compliance requirements are met. However, the organization should have an individual designated internally to assure compliance with the requirements of the Gramm-Leach-Bliley Act. The organization did not perform an IT risk assessment tailored specifically to the organization, identify risks or address risks identified as required by the Gramm-Leach-Bliley Act. Possible asserted effect: The student personal information could be vulnerable. Repeat Finding: No. Recommendation: We recommend that the College/University designate an individual to oversee the information security function, engage a third party or perform the risk assessment for the three areas required by the Gramm-Leach-Bliley Act and ensure that there are documented safeguards for identified risks. Views of responsible officials: There is no disagreement with the audit finding.
Action taken in response to finding: The University is developing internal procedures and obtaining risk assessment. Name of the contact person responsible for corrective action: Jeremiah Proctor, Director of Campus Technology
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
During our testing, we noted 2 of the 25 disbursements were not reported within the required 15 days to COD. Questioned costs: None Context: Reports sent to COD were not timely submitted. Cause of the condition: The University does not have consistent procedures and processes in place to accurately report Pell disbursements to COD within the required 15 days. Possible asserted effect: Students interest accrues based on disbursement date reported to COD, thus interest calculation could be skewed due to the discrepancy in disbursement dates reported. Report Finding: No Auditor recommendation: We recommend the University evaluate its procedures and policies around reporting Pell disbursements to COD to ensure that student information is reported accurately and timely. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster CFDA Number: 84.063 - Federal Pell Grant Program Award Period: 2019 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Department of Education requires the University to report the disbursement dates and amounts to the Common Origination and Disbursement (COD) system within 15 days of disbursing Pell (34 CFR 690.83(b)(2) funds to a student. Condition: During our testing, we noted 2 of the 25 disbursements were not reported within the required 15 days to COD. Questioned costs: None Context: Reports sent to COD were not timely submitted. Cause of the condition: The University does not have consistent procedures and processes in place to accurately report Pell disbursements to COD within the required 15 days. Possible asserted effect: Students interest accrues based on disbursement date reported to COD, thus interest calculation could be skewed due to the discrepancy in disbursement dates reported. Report Finding: No Auditor recommendation: We recommend the University evaluate its procedures and policies around reporting Pell disbursements to COD to ensure that student information is reported accurately and timely. Views of responsible officials: There is no disagreement with the audit finding.
DEPARTMENT OF EDUCATION 2019-001 Student Financial Aid ? CFDA No. 84.063 - Federal Pell Grant Program Recommendation: We recommend the University evaluate its procedures and policies around reporting Pell disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The procedures and policies are in place and have been reviewed. We have changed our policy to read ?Pell Grant amounts are to be reconciled every week after the first submission?? We have currently set Friday as the day to reconcile. In doing this, a change would be made within 7 days and allows for extra time in case a staff member is absent on the day set for reconciliation. Name of the contact person responsible for corrective action: Nancy Siddens, Financial Aid Director Planned completion date for corrective action plan: Award year 2019-2020
2018-001
We selected a sample of students to test for timeliness and accuracy of reporting student status changes to the NSLDS. During our testing of the Direct Loan and Pell Grant programs, we noted 1 of 25 students selected had late reporting of student status changes. In addition, we noted error records in February and March 2018 were not corrected within 10 days of roster submission to NSLDS. Questioned costs: None. Context: Reports sent to NSLDS were not timely submitted. Error records in roster files were not corrected within the 10-day requirement. Cause of the condition: The University?s processes and controls did not ensure that student status changes were timely and accurately reported to NSLDS. The University's processes and controls did not ensure that errors in the student roster files that did not pass the NSLDS enrollment reporting edits were corrected within the 10-day time frame. Possible asserted effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Report Finding: No Auditor recommendation: We recommend the University review its reporting procedures to ensure that students? statuses are accurately and timely reported to NSLDS as required by regulations. Also, we recommend the University ensure procedures correct any errors in the student records noted by the NSDLS enrollment reporting edits are corrected within the 10-day time frame. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster CFDA Number: 84.063 - Federal Pell Grant Program 84.268 - Federal Direct Loan Program Award Period: 2019 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don?t pass the NSLDS enrollment reporting edits. Condition: We selected a sample of students to test for timeliness and accuracy of reporting student status changes to the NSLDS. During our testing of the Direct Loan and Pell Grant programs, we noted 1 of 25 students selected had late reporting of student status changes. In addition, we noted error records in February and March 2018 were not corrected within 10 days of roster submission to NSLDS. Questioned costs: None. Context: Reports sent to NSLDS were not timely submitted. Error records in roster files were not corrected within the 10-day requirement. Cause of the condition: The University?s processes and controls did not ensure that student status changes were timely and accurately reported to NSLDS. The University's processes and controls did not ensure that errors in the student roster files that did not pass the NSLDS enrollment reporting edits were corrected within the 10-day time frame. Possible asserted effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Report Finding: No Auditor recommendation: We recommend the University review its reporting procedures to ensure that students? statuses are accurately and timely reported to NSLDS as required by regulations. Also, we recommend the University ensure procedures correct any errors in the student records noted by the NSDLS enrollment reporting edits are corrected within the 10-day time frame. Views of responsible officials: There is no disagreement with the audit finding.
2019-002 Student Financial Aid ? CFDA No. 84.063 ? Federal Pell Grant Program, 84.268 ? Federal Direct Loan Program Recommendation: We recommend the University review its reporting procedures to ensure that students? status are accurately and timely reported to NSLDS as required by regulations. Also, we recommend the University ensure procedures correct any errors in the student records noted by the NSLDS enrollment reporting edits are corrected within the 10-day time frame. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. FINDINGS - FEDERAL AWARD PROGRAMS AUDIT (CONTINUED) DEPARTMENT OF EDUCATION (CONTINUED) 2019-002 Student Financial Aid ? CFDA No. 84.063 ? Federal Pell Grant Program, 84.268 ? Federal Direct Loan Program (Continued) Action taken in response to finding: The procedures and policies are in place and have been reviewed. It has been emphasized to staff that action needs to begin on the day that notification has been received. Name of the contact person responsible for corrective action: Nancy Siddens, Financial Aid Director Planned completion date for corrective action plan: Award year 2019-2020
Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that one student did not have the credit balance refunded within the 14 day period. Questioned costs: None. Context: During our testing, it was noted that the University was not reviewing credit balances on student accounts for credit balances caused by federal funds. Cause of the condition: The University does not have policies and procedures in place to ensure student over awards are returned within 14 days of credit balance. Possible asserted effect: The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations. Report Finding: No Auditor recommendation: We recommend the University implement a process to ensure any credit balances resulting from Federal Student Financial Aid are returned directly to the student within the 14-day time frame imposed by the U.S. Department of Education. Views of responsible officials: There is no disagreement with the audit finding.
Show full finding ▾Hide full finding ▴Federal agency: U.S. Department of Education Federal program: Student Financial Assistance Cluster CFDA Number: 84.063 - Federal Pell Grant Program 84.268 - Federal Direct Loan Program Award Period: 2019 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria: The Code of Federal Regulations, 34 CFR 668.164(e) states, "Whenever an institution disburses title IV, HEA program funds by crediting a student's account and the total amount of all title IV, HEA program funds credited exceeds the amount of tuition and fees, room and board, and other authorized charges the institution assessed the student, the institution must pay the resulting credit balance directly to the student or parent as soon as possible but? (1) No later than 14 days after the balance occurred if the credit balance occurred after the first day of class of a payment period; or (2) No later than 14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. Condition: Through our testing of 40 students whose accounts had a credit balance resulting from federal funds during the year, we noted that one student did not have the credit balance refunded within the 14 day period. Questioned costs: None. Context: During our testing, it was noted that the University was not reviewing credit balances on student accounts for credit balances caused by federal funds. Cause of the condition: The University does not have policies and procedures in place to ensure student over awards are returned within 14 days of credit balance. Possible asserted effect: The University did not refund students within 14 days for credit balances that arose from federal funds as required by DOE regulations. Report Finding: No Auditor recommendation: We recommend the University implement a process to ensure any credit balances resulting from Federal Student Financial Aid are returned directly to the student within the 14-day time frame imposed by the U.S. Department of Education. Views of responsible officials: There is no disagreement with the audit finding.
2019-003 Student Financial Aid ? CFDA No. 84.063 ? Federal Pell Grant Program, 84.268 ? Federal Direct Loan Program Recommendation: We recommend the University implement a process to ensure any credit balances resulting from Federal Student Financial Aid are returned directly to the student within the 14-day time frame imposed by the U.S. Department of Education. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The procedures and policies are in place and have been reviewed. It has been emphasized to staff that notification to a student needs to be sent on the day that a credit occurs. Name of the contact person responsible for corrective action: Nancy Siddens, Financial Aid Director Planned completion date for corrective action plan: Award year 2019-2020
FAC accepted this audit on January 25, 2019 — management decision was due July 25, 2019.
GSA_MIGRATION
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GSA_MIGRATION
GSA_MIGRATION
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GSA_MIGRATION
FAC accepted this audit on October 29, 2017 — management decision was due April 29, 2018.
GSA_MIGRATION
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GSA_MIGRATION
GSA_MIGRATION
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GSA_MIGRATION
FAC accepted this audit on November 29, 2016 — management decision was due May 29, 2017.
GSA_MIGRATION
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GSA_MIGRATION
2015-002
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