Whiteside County Housing Authority

Finding 2019-001: Special Reporting not Completed CFDA #: 14.871 Contract number: IL032 Year: 2019 Criteria or specific requirement: The PHA is required to submit form HUD-50058, Family Report (OMB No. 2577-0083) electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability, move-in or other change of unit for a family. The Family Report must also be submitted when a family ends participation in the program or move outs of the PHA?s jurisdiction under portability (24 CFR 908 and 24 CFR section 982.158) Condition: During the year, the intake staff completing the HUD-50058 forms failed to electronically submit the completed forms electronically to HUD as required. Effect: The information retained at the PIH Information Center (PIC) for Whiteside County?s Housing Choice Voucher Program was not current due to non-submissions. The PHA was deemed a troubled agency as a result. Cause: The intake staff did not complete all steps of the certification/recertification process. Although the HUD-50058 forms were completed, they were not properly submitted electronically. Recommendation: The staff member assigned to complete quality control testing of the participant file should also review the reports available for the PIC reporting. If that report indicates that submissions have not been completed or contain errors, then a follow up should be completed so that the PHA has assurance that the required reporting to HUD is complete and accurate. Views of responsible officials and planned corrective actions: Subsequent to the end of the fiscal year end, all previously completed HUD-50058 forms were submitted electronically to HUD. Errors noted were corrected and resubmitted. Additionally new intake people were hired for the HCV Program. Lynn Deter, Executive Director will provide additional training for the new personnel and will develop additional quality control procedures for the HCV participant files to provide assurance that the electronic submissions are completed timely and accurately.

Finding 2019-001: Special Reporting not Completed Corrective Action Plan: Subsequent to the end of the fiscal year end, all previously completed HUD-50058 forms were submitted electronically to HUD. Errors noted were corrected and resubmitted. Additionally new intake people were hired for the HCV Program. Lynn Deter, Executive Director will provide additional training for the new personnel and will develop additional quality control procedures for the HCV participant files to provide assurance that the electronic submissions are completed timely and accurately.