Sycamore Community School District 427

Criteria or specific requirement: In order to be reimbursed at the federal rates for meals served under the program, the District must submit the actual counts of meals served on a monthly basis to the Illinois State Board of Education. Condition: The District did not ensure that actual meal counts were accurate on claims submitted to the Illinois State Board of Education for reimbursement. Context: We reviewed the full population of monthly submission forms for the program. On each monthly submission form, we compared the number of meals served listed on the monthly submission form to the underlying documentation. On 3 of 10 monthly submission forms, we noted that the District reported fewer meals served than the underlying documentation supported. Questioned Costs: None noted. Effect: If the claimed number of meals served is less than the number of meals served supported by the underlying documentation, then the District does not receive the full amount to which it is entitled under the program. If the claimed number of meals served is more than the number of meals served supported by the underlying documentation, then the District inappropriately receives a greater amount than it is entitled under the program. Cause: The accounting staff was not able to verify the actual number of meals served to the number of meals served supported by the underlying documentation in a timely manner.