Ottawa Township High School District No. 140

EIN: 366004954

UEI: QCR2JBDSPNX3

Data as of August 19, 2026

3
Audit Years
3
Total Findings
2
Repeat Findings

FY 2023-06-30

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on November 20, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by May 20, 2024, which was (822 days ago).

What is a management decision? →
2023-001
Other
REPEATMATERIAL WEAKNESS
Condition

Criteria: The District must have functioning controls over financial reporting. Condition: The District does not have adequate internal controls and segregation of duties over financial reporting, and relies upon the auditor for this expertise. We also noted bank reconciliations were not properly prepared for most of the fiscal year. Context: It was determined that District personnel do not have the expertise necessary to prepare external financial reports without assistance from the auditor and there is a lack of segregation of duties over payroll and cash disbursement functions.

Corrective Action Plan

Familiarize our staff with financial reporting requirements and segregate duties to the extent possible.

Prior Finding References

2022-001

About Other →

FY 2022-06-30

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on October 30, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 30, 2023, which was (1208 days ago).

What is a management decision? →
2022-001
Reporting
REPEATMATERIAL WEAKNESS
Condition

The District must have functioning controls over financial reporting. The District does not have adequate internal controls and segregation of duties over financial reporting, and relies upon the auditor for this expertise. It was determined that District personnel do not have the expertise necessary to prepare external financial reports without assistance from the auditor and there is a lack of segregation of duties over payroll and cash disbursement functions.

Corrective Action Plan

Familiarize staff with financial reporting requirements and segregate duties to the extent possible. The cost of training or adding personnel will be considered, if cost effective.

Prior Finding References

2021-001

About Reporting →
2022-002
Reporting
MATERIAL WEAKNESSQUESTIONED COSTS
Condition

2 CFR section 200.302(b)(3-4) states ?The financial management system of each non-Federal entity must provide for the following? (3) Records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, financial obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The non-Federal entity must adequately safeguard all assets and assure that they are used solely for authorized purposes.? During our audit we noted $13,612.46 of payroll expenditures were counted twice on the June 30, 2022. $13,612.46 was over claimed. This is the actual amount. We believe this was a clerical error and extrapolation wasn?t practical because of the nature of discrepancy it was difficult to quantify them against all grant expenditures as this appears to be an isolated clerical error.

Corrective Action Plan

The District will create general ledger accounts to better segregate and track expenditures specific to grant programs. The District will also have grant expenditures reports reviewed by someone other than the preparer before submission.

About Reporting →

Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.

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