EIN: 362614971
UEI: V68VE574B1K7
Data as of August 20, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 9, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 9, 2026, which was (72 days ago).
What is a management decision? →Finding 2025-001 – NSLDS Reporting Repeat Finding: Yes Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Work Study Program: 84.033 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2024-2025 Award Numbers: P063P242988, P063P232988, P007A241227, P007A231227, P033A241227, P268K252988, P268K242988 Condition For eighteen out of sixty students tested (30%) who had enrollment changes at the College, the students' status effective dates at the campus level and program level were not reported to the National Student Loan Data System (NSLDS) timely. For three out of sixty students tested (5%) who had enrollment changes at the College, the students' status at the campus level and program level were not reported to the NSLDS accurately. Criteria CFR section 685.309 and 690.83(b)(2) requires the College to notify the NSLDS within 30 days of a change in student status or include the change in status in a response to an enrollment reporting roster within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Questioned Costs There were no questioned costs related to testing of enrollment reporting. Cause During the reporting period, the processing of the spring subsequent term file was delayed due to program mismatches reported to National Student Clearinghouse (NSC), which resulted in a significant volume of ER1568 errors. The resolution required extensive troubleshooting and the implementation of corrective measures, which extended the time needed to complete processing. Reporting of the College’s spring graduates was also delayed due to a missing reporting date within NSC. An alternative date was provided, and the Grads Only file was submitted on September 2, 2025. Context Frequent. Twenty-one out of sixty students selected for testing. Effect Failure to report status changes accurately and timely is noncompliance with Federal regulation and could result in loss of future funding. Recommendation We recommend the College implement review procedures to ensure that the proper effective date is reported timely to the NSLDS when a student withdraws or has an enrollment status change. A system of review procedures and/or controls will ensure the College is reporting status changes accurately. Views of responsible officials We agree with this finding. See corrective action plan.
Corrective Action Planned: Responsibility for reporting has been reassigned to a senior staff member. A secondary review process has been established, requiring managerial verification before submission. Additionally, monthly reconciliations will be conducted to ensure that all status changes are reported accurately and within the required timelines. Timeline: Reassignment of reporting responsibility: Effective immediately. Establishment of secondary review and reconciliation procedures: Within 30 days. Monthly reconciliation review: No later than November 30, 2025. Anticipated Completion Date: June 30, 2026 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu
2024-001
Finding 2025-002 – Direct Loan Disbursement Notification Repeat Finding: No Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Direct Student Loans: 84.268 Federal Award Year 2024-2025 Award Numbers: P268K252988 Condition For eight out of eight students tested, the student did not receive the required notification that a direct loan had been credited to their account for nine out of the eighteen disbursements. Criteria 34 CFR 668.165 requires institutions who credit a student's account with a direct loan disbursement must notify the student, or parent, in writing of the (1) the date and amount of the disbursement; (2) the student's right, or parent's right, to cancel all or a portion of that loan or loan disbursement and have the proceeds returned; and (3) the procedure and time by which the student or parent must notify the institution that he or she wishes to cancel the loan. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that direct loan notifications are sent timely. Questioned Costs There were no questioned costs related to testing of direct loan disbursement notifications. Cause During the first disbursement of the fall semester, the College provided the IT department with an incorrect disbursement date, which prevented disbursement notifications from being sent to students. Similarly, during the spring semester, the College failed to send the disbursement files to the IT department on several occasions, resulting in students not receiving disbursement notifications. Context Frequent. Eight out of eight students selected for testing. Effect Failure to notify students of their direct loan disbursement can result in students missing the period in which they can cancel their award and is noncompliance with Federal regulation and could result in loss of future funding. Recommendation We recommend the College implement review procedures to ensure that direct loan disbursement notifications are being sent each time a direct loan is credited to a student’s account. A system of review procedures and/or controls will ensure the College is properly sending notifications. View of Responsible Officials We agree with this finding. See corrective action plan.
Corrective Action Planned: The Financial Aid department will distribute an email to the relevant departments upon completion of each financial aid transmittal process, prompting the Information Technology (IT) department to generate direct loan disbursement notifications via email. After emails are distributed, IT will provide Financial Aid with a report of the notifications sent. The Financial Aid Director or Assistant Director will review and compare the data from the IT notifications report to the financial aid disbursement records to ensure accuracy and completeness. Anticipated Completion Date: June 30, 2026 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 6, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 6, 2025, which was (440 days ago).
What is a management decision? →Finding 2024-001 – Return of Title IV Funds – Enrollment Reporting Repeat Finding: Yes Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Work Study Program: 84.033 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2023-2024 Award Numbers: P063P232988, P268K242988, P033A231227, P007A231227 Condition For three out of sixty students tested (5%) who had enrollment changes at the College, the students’ status effective dates at the campus level and program level were not reported to the National Student Loan Data System (NSLDS) accurately. Criteria CFR section 685.309 and 690.83(b)(2) requires the College to notify the NSLDS within 30 days of a change in student status or include the change in status in a response to an enrollment reporting roster within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Questioned Costs There were no questioned costs related to testing of enrollment reporting. Cause The College reported the three students to the NSLDS within the 60 day requirement; however, the College used the last day of the term as the effective date instead of the last day of attendance. Prevalence Infrequent. Three out of sixty students selected for testing. Effect Failure to report status changes accurately is noncompliance with Federal regulation and could result in loss of future funding. Recommendation We recommend the College implement review procedures to ensure that the proper effective date is being reported to the NSLDS when a student withdraws or has an enrollment status change. A system of review procedures and/or controls will ensure the College is reporting status changes accurately. Views of responsible officials We agree with this finding. See corrective action plan.
Corrective Action Planned: The Director of Financial Aid will identify unofficial withdrawals through the R2T4 process. Financial Aid staff will use the NSLDS Enrollment History Update feature to adjust historical changes directly. This ensures that the Clearinghouse sends an updated certification of current enrollment status to NSLDS, avoiding any disruption in the NSLDS SSCR Roster process and preventing data from being unintentionally overwritten. For these historical changes, once the NSLDS is updated, the Director of Financial Aid will notify the Assistant Dean of Enrollment Services. The Assistant Dean will then update the Clearinghouse records accordingly, ensuring the enrollment is rebuilt to prevent backdated data from being overwritten. Anticipated Completion Date: June 30, 2025 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu
2023-001
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 24, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 24, 2024, which was (848 days ago).
What is a management decision? →Finding 2023-001 – Return of Title IV Funds – Enrollment Reporting Repeat Finding: No Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2022-2023 Condition For eight out of ten students tested (80%) who withdrew from the College, the students' status change at the campus level and program level was not reported to the National Student Loan Data System (NSLDS) within the 60 day requirement. Criteria CFR section 685.309 and 690.83(b)(2) requires the College to notify the NSLDS within 30 days of a change in student status or include the change in status in a response to an enrollment reporting roster within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Questioned Costs There were no questioned costs related to testing of enrollment reporting. Cause Certain reports submitted by the College to the NSLDS contained formatting errors that needed to be cleared by the College before they could be processed. The College did not clear the errors timely and therefore missed the 60-day requirement to report students’ status changes at the campus and program level. Prevalence Frequent. Eight out of ten students selected for testing. Effect Failure to report status changes timely is noncompliance with Federal regulation and could result in loss of future funding. Recommendation We recommend the College implement monitoring procedures which will promptly notify the financial aid office of any errors in submission of the enrollment data to the National Student Clearinghouse. A system of monitoring procedures and/or controls will ensure the College is reporting any status changes to the lender in a timely manner and resolving any errors in submissions. The College should implement a review process to ensure all submission errors are addressed by the financial aid office in a timely manner. Views of responsible officials We agree with this finding. See corrective action plan.
Identifying Number: 2023-001 Finding: For eight out of ten students tested (80%) who withdrew from the College, the students' status change at the campus level and program level was not reported to the National Student Loan Data System (NSLDS) within the 60-day requirement. Corrective Action Planned: Enrollment Services staff have created a shared logbook that will track and compile NSC transactions. This logbook is saved to a shared drive with access given to appropriate staff, VP of Student Development and Dean of Enrollment Services. Additionally, any extended gaps in reports being verified, submitted and/or responses by either College staff or NSC staff will be followed up with by the Assistant Dean of Enrollment Services and logged in the NSC logbook for audit purposes. Anticipated Completion Date: June 30, 2024 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu
Finding 2023-002 – Cash Management – Subrecipient Payments Repeat Finding: No Federal Program Title – U.S. Department of Defense Cybersecurity Core Curriculum 12.905 Condition For one out of two subrecipient payments tested (50%), the College did not submit payment within 30 days after receipt of the billing from the subrecipient. Criteria Under Uniform Guidance (2 CFR 200.305(b)(3)), when the reimbursement method is used, the Federal awarding agency or pass-through entity must make payment within 30 calendar days after receipt of the billing, unless the Federal awarding agency or pass-through entity reasonably believes the request to be improper. The College made payment to the subrecipient 105 days after receipt of the billing from the subrecipient. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls deigned to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure subrecipient payments are made timely. Questioned Costs There were no questioned costs related to testing of subrecipient payments. Cause To ensure the College is fully monitoring both programmatic activities and financial compliance with Uniform Guidance cost principles of its subrecipients, the College’s internal control procedure requires signatures from the Principal Investigator (PI), Director of Resource Development, and the Manager of Grants Accounting and Compliance. Delays in the internal approval process caused the delay in payment of the sampled invoice. Prevalence Frequent. One out of two payments selected for testing. Effect Without proper program cash management policies and procedures, late subrecipient payments could result in the loss of future funding. Recommendation We recommend the College review current processes, policies and procedures to ensure that payments to subrecipients minimize the time elapsing between transfer of federal funds from the pass-through entity to the subrecipient. Views of responsible officials We agree with this finding. See corrective action plan.
Identifying Number: 2023-002 Finding: For one out of two subrecipient payments tested, the College did not submit payment within 30 days after receipt of the billing from the subrecipient. Corrective Action Planned: The College will update its subrecipient invoice payment procedure to establish stronger internal controls related to tracking subrecipient invoice approval routing. The College will ask each subrecipient to include the Manager of Grants Accounting and Compliance on any requests for reimbursements. If a subrecipient’s invoice meets Moraine Valley’s criteria for performance and fiscal compliance, the Manager of Grants Accounting and Compliance will monitor the approval process to make sure it is properly approved by the grant’s Principal Investigator, the Director of Resource Development, and the Manager of Grants Accounting and Compliance. This additional monitoring will help ensure all subrecipient invoices are paid within 30 days of receipt. If the invoice does not meet the College’s criteria including all proper supporting documentation, the invoice will be returned to the subrecipient for corrections. Anticipated Completion Date: June 30, 2024 Responsible Person: Darren Howard, Manager of Grants Accounting and Compliance Howardd46@morainevalley.edu
Finding 2023-003 – Reporting – Federal Accountability and Transparency Act Subaward Reporting System (FFATA) Repeat Finding: No Federal Program Title – U.S. Department of Defense Cybersecurity Core Curriculum 12.905 Condition For one out of one subawards tested (100%), the College did not report subaward data to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Transactions Tested Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements 1 1 0 0 0 Dollar Amount of Tested Transactions Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements $ 75,000 $ 75,000 $ 0 $ 0 $ 0 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by section 6202 of Public Law 110-252, hereafter referred as the “Transparency Act” that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). The non-federal entity is required to report each obligating action to FSRS. The action must be reported in FSRS no later than the last day of the month following the month in which the subaward/subaward amendment was made. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls deigned to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure reports are submitted timely. Questioned Costs There were no questioned costs related to reporting. Cause The College misinterpreted the absence of Department of Defense NSA CFDA # / ALN # 12.905 from the Compliance Supplement Compliance Matrix as an indication that this award was not subject to the subrecipient monitoring components of the Uniform Guidance and the Compliance Supplement. Prevalence Frequent. One out of one subawards selected for testing. Effect Without proper program reporting policies and procedures, the submission of late reports is noncompliance with Federal regulation and could result in the loss of future funding. Recommendation We recommend the College review current processes, policies and procedures to ensure Federal Funding Accountability and Transparency Act reporting requirements are completed timely. Views of responsible officials We agree with this finding. See corrective action plan.
Identifying Number: 2023-003 Finding: For one out of one subawards tested, the College did not report subaward data to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Corrective Action Planned: The Director of Resource Development will collect from each subrecipient all required data needed for the Federal Funding Accountability and Transparency Act and report the information on the FSRS website at the time the subaward is being issued. The Manager of Grants Accounting and Compliance will submit any changes needed to subrecipient data on the FSRS website. Anticipated Completion Date: June 30, 2024 Responsible Persons: Theresa Pallanti, Director of Resource Development Pallantit@morainevalley.edu Darren Howard, Manager of Grants Accounting and Compliance Howardd46@morainevalley.edu
Finding 2023-004 – Internal Controls for Subrecipient Monitoring Repeat Finding: No Federal Program Title – U.S. Department of Defense Cybersecurity Core Curriculum 12.905 Condition The College did not have sufficient documentation that internal controls were in place and operating effectively over risk assessment procedures required by the subrecipient monitoring compliance requirement. Although the College was able to provide a timeline noting a risk assessment took place and ongoing monitoring was occurring, there was no formal documentation of the risk assessment. Criteria Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures in place to ensure that reviews are formally documented over subrecipient monitoring. Questioned Costs There were no questioned costs related to reporting. Cause The National Security Agency pre-selected the subrecipient college for this grant. As a result, the College did not fully utilize its subrecipient monitoring tool to document its rigorous subrecipient risk assessment and monitoring process. Prevalence Frequent. One out of one subawards selected for testing. Effect Lack of properly documented evidence of subrecipient monitoring policies and procedures could result in the loss of future funding. Recommendation We recommend the College review current processes, policies and procedures to ensure that subrecipient monitoring policies and procedures are properly documented for each subaward. Views of responsible officials We agree with this finding. See corrective action plan.
Identifying Number: 2023-004 Finding: The College did not have sufficient documentation that internal controls were in place and operating effectively over risk assessment procedures required by the subrecipient monitoring compliance requirement. Although the College was able to provide a timeline noting a risk assessment took place and ongoing monitoring was occurring, there was no formal documentation of the risk assessment. Corrective Action Planned: The grant team consisting of Grant Accounting, Resource Development, and the Grant Manager will meet to discuss the proposed sub-recipient’s risk prior to issuing a proposal to the subrecipient. The team will utilize the current version of Moraine Valley’s subrecipient monitoring tool before issuing future subawards and ensure all risk assessment forms are completed. In addition, the College will monitor compliance of spending activity monthly by review of the subrecipient’s invoices sent to the College. This will ensure the subrecipient is monitored throughout the contract. Anticipated Completion Date: June 30, 2024 Responsible Persons: Darren Howard, Manager of Grants Accounting and Compliance Howardd46@morainevalley.edu Theresa Pallanti, Director of Resource Development Pallantit@morainevalley.edu John Sands, Professor and Department Chair – Computer Integrated Technologies Sands@morainevalley.edu
Finding 2023-005 – Program Eligibility – Clock to Credit Hour Conversion Repeat Finding: No Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2022-2023 Condition The College did not apply the appropriate clock to credit hour conversion formula for certain applicable financial aid eligible programs. The College also did not have sufficient evidence of controls being in place to ensure compliance with this requirement. Criteria Under Uniform Grant Guidance (34 CFR 688.8) if the institution offers an undergraduate educational program in credit hours in what is considered a non-degree program, the appropriate conversion formula must be applied unless: • The program is at least two academic years in length and provides an associate degree, a bachelor’s degree, a professional degree, or an equivalent as determined by the Department (Note that this does not permit an institution to ask for a determination that a non-degree program is equivalent to a degree program); or • Each course within the program is acceptable for full credit toward a single associate degree, bachelor’s degree, or professional degree provided by that institution, or equivalent degree as determined by the Department, provided that the institution’s degree requires at least two academic years of study and the institution can demonstrate that students enroll in, and graduate from the degree program. The formula will determine if, after the conversion, the program includes the minimum number of credit hours to qualify as an eligible program for financial aid purposes. The formula also determines the number of Title IV credit hours associated with each class that an institution can use to determine a student’s enrollment status during the program. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls deigned to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures in place to ensure that the appropriate clock to credit hour conversion formula is applied to applicable programs. Questioned Costs Unknown Cause The College failed to identify certain applicable requirements and therefore did not perform this calculation. Prevalence Frequent. Five out of five programs selected for testing. Effect Lack of proper clock to credit hour conversions could result in the over awarding of financial aid to students enrolled in certain programs. Recommendation We recommend the College review current processes, policies and procedures to ensure that clock to credit hour conversion formulas are being properly applied and documentation is being retained by the College. Views of responsible officials We agree with this finding. See corrective action plan.
Identifying Number: 2023-005 Finding: The College did not apply the appropriate clock to credit hour conversion formula for certain applicable financial aid eligible programs. The College also did not have sufficient evidence of controls being in place to ensure compliance with this requirement. Corrective Action Planned: Moraine Valley Community College will evaluate all certificates that are standalone programs. Financial Aid will receive a list of these programs and work with IT to identify students enrolled in those programs. Financial Aid will also update our policies and procedures to ensure that all clock to credit hour conversion formulas are being applied and documented per Uniform Grant Guidance (34 CFR 688.8). Anticipated Completion Date: June 30, 2024 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 23, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 23, 2022, which was (1489 days ago).
What is a management decision? →Finding 2021-001 ? Higher Education Emergency Relief Fund Reporting Repeat Finding: No Federal Program Title ? U.S. Department of Education Higher Education Emergency Relief Fund (HEERF) COVID-19: HEERF Institutional Portion: 84.425F COVID-19: HEERF Student Portion: 84.425E Federal Award Year 2020-2021 Condition The College did not publicly post certain required reports accurately or on a timely basis. The following issues were noted: ? HEERF I Student Portion: The second quarter report omitted $27,000 of expenses. ? HEERF I Student Portion: The remaining amount $16,400 of HEERF I funds was disbursed on January 15, 2021. The College did not submit a final report after the remaining money was disbursed. ? HEERF I Institutional Portion: The second quarter report which was due January 10, 2021 was submitted by the College on January 15, 2021, 5 days late. Criteria According to an electronic announcement (EA) by the Department of Education (ED) on May 6, 2020, ED required institutions that received a HEERF 18004(a)(1) Student Portion Aid award to publicly post certain information on their website no later than 30 days after award, and update that information every 45 days thereafter by posting a new report. On August 31, 2020, ED revised the EA with 85 FR 53802, which decreased the frequency of subsequent reporting from every 45 days to every calendar year. Additionally, institutions must report Institutional quarterly reports 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10), other than the first report which was due on October 30, 2020. 2 CFR Section 200.303 requires entities receiving Federal awards establish and maintain internal controls deigned to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures in place to ensure the timely and accurate posting of reports. Questioned Costs There were no questioned costs with respect to this finding. Cause The College did not have effective internal controls in place to ensure reports were posted accurately and timely. Prevalence Infrequent. Eleven reports were submitted in fiscal year 2021 relative HEERF Student and Institutional reporting and four were either inaccurate or not timely. Effect The submission of late and inaccurate reports is noncompliance with the requirements of the grant award and could result in loss of funding or other penalties. Recommendation We recommend the College implement internal controls to ensure reports are posted accurately and timely. Views of responsible officials
Identifying Number: 2021-001 Finding: The College did not publicly post certain required reports accurately or on a timely basis. The following issues were noted: ? HEERF I Student Portion: The second quarter report omitted $27,000 of expenses. ? HEERF I Student Portion: The remaining amount $16,400 of HEERF I funds was disbursed on January 15, 2021. The College did not submit a final report after the remaining money was disbursed. ? HEERF I Institutional Portion: The second quarter report which was due January 10, 2021 was submitted by the College on January 15, 2021, 5 days late. Corrective Action Taken or Planned: Institutional Portion ? The Manager of Grants Accounting and Compliance will prepare quarterly reports in a timely manner subsequent to quarter-end. The reports will be reviewed by the Controller who will ensure the reports are conspicuously posted on the College?s website before the required due dates of 10 days after each calendar quarter. Student Aid Portion ? The Assistant Director of Financial Aid will prepare quarterly reports in a timely manner subsequent to quarter-end. The reports will be reviewed by the Dean of Enrollment Services who will ensure the reports are conspicuously posted on the College?s website before the required due dates of 10 days after each calendar quarter. Anticipated Completion Date: October 10, 2021 Responsible Person(s): Institutional Portion ? Michael Cipolla, Controller cipollam2@morainevalley.edu Darren Howard, Manager of Grants Accounting and Compliance howardd46@morainevalley.edu Student Aid Portion ? Dave Marcial, Dean of Enrollment Services marciald2@morainevalley.edu Veronica Wade, Assistant Director of Financial Aid wadev3@morainevalley.edu
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on February 10, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by August 10, 2021, which was (1836 days ago).
What is a management decision? →Finding 2020-001 ? Special Tests and Provisions ? Return of Title IV Federal Program Title ? U.S. Department of Education 84.063: Federal Pell Grant Program Federal Award Year 2019-2020 Criteria: 34 CFR 668.22 (g)&(h) indicates that the College has the responsibility for calculating the ?Return of Funds by the Institution? and the ?Return of Funds by the Student?. The obligation of the Return of Title IV funds is a result of this calculation. Condition: For two out of sixty students tested, the return of Title IV funds was not properly calculated by the College. Cause: The College utilizes Ellucian Colleague to aid in the return of the Title IV calculation. In December 2019, the Financial Aid Office rolled out a Colleague update issued by Ellucian which impacted the calculation, and created an error in the system. This resulted in the system?s incorrect calculation of the "Return of Funds by the Student" and the "Return of Funds by the Institution", in some circumstances. Effect: Noncompliance with federal regulations could result in the loss of future federal financial aid funding. In addition, it could cause students to receive less funding than eligible. Questioned costs: Return of funds by the Institution for Pell was over-refunded by $121. The return of funds by the student was over-refunded by $545. Context: During the year ending June 30, 2020, the College was required to perform the return of Title IV calculation for 267 students. Recommendation: We recommend that the College implement procedures to ensure that the Financial Aid Office verifies the correct calculations for Return of Title IV funds. We also recommend that the College implement procedures between the Financial Aid Office and the IT Department to coordinate timely identification and review of any known issues identified after system updates were installed and implement work around fixes until Ellucian sends a corrective updates. Views of responsible officials: Management agrees with this finding. See the corrective action plan.
CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2020 Identifying Number: 2020-001 Finding: For two out of sixty students tested, the Return of Title IV funds was not properly calculated by the College. Corrective Action Taken or Planned: As a part of our quality control process, the Financial Aid and the Information Technology departments will conduct thorough testing of financial aid processes, more specifically the Return of Title IV process, when new updates from Ellucian are installed. The Financial Aid department will use the R2T4 calculator tool on the Common Origination and Disbursement (COD) Website to compare outcomes from both Ellucian and COD to determine accuracy. This will be a continuous process throughout the fiscal year. Anticipated Completion Date: June 30, 2021 Responsible Person(s): Ms. Veronica Wade, Assistant Director of Financial Aid Wadev3@morainevalley.edu 708-608-4190 Mr. Joseph Scroggins, Director of Financial Aid Scrogginsj2@morainevalley.edu 708-608-4271
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 15, 2017. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 15, 2018, which was (3049 days ago).
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