EIN: 362610920
UEI: C8M9ATNXPG78
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 13, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 13, 2024 (801 days ago).
What is a management decision? →During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student’s enrollment status and need this student was eligible for $1,750 in Subsidized Loans and $1,000 in Unsubsidized Loans; however, the College awarded the student $1,750 in Subsidized loans and $1,250 in Unsubsidized loans which resulted in an over award of $250 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. Questioned Costs: $250 Effect: A student was over awarded Unsubsidized Direct loans in the amount of $250. Cause: The College’s internal controls did not identify the fact that the student was over-awarded Unsubsidized Direct loans in the amount of $250. Recommendation: We recommend the College closely monitor all students who receive direct loans and verify that they receive the proper amount of Unsubsidized Direct Loans. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2023-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2023 Criteria: According to 34 CFR 685.203 an eligible dependent student in their first year of school can borrow up to $3,500 in Subsidized Direct Loans and $2,000 in Unsubsidized Direct Loans. Condition: During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student’s enrollment status and need this student was eligible for $1,750 in Subsidized Loans and $1,000 in Unsubsidized Loans; however, the College awarded the student $1,750 in Subsidized loans and $1,250 in Unsubsidized loans which resulted in an over award of $250 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. Questioned Costs: $250 Effect: A student was over awarded Unsubsidized Direct loans in the amount of $250. Cause: The College’s internal controls did not identify the fact that the student was over-awarded Unsubsidized Direct loans in the amount of $250. Recommendation: We recommend the College closely monitor all students who receive direct loans and verify that they receive the proper amount of Unsubsidized Direct Loans. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2023-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2023 Condition Found During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student’s enrollment status and need this student was eligible for $1,750 in Subsidized Loans and $1,000 in Unsubsidized Loans; however, the College awarded the student $1,750 in Subsidized loans and $1,250 in Unsubsidized loans which resulted in an over award of $250 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Corrective Action Plan During the audit for the year ending Jun 30, 2023, the financial aid office reviewed the finding and was able to refund the over-award of $250 in Unsub within the student’s loan period. Since the finding our Financial Aid Coordinator completed additional trainings related to the administration of Financial Aid. Within these trainings, successful completion of loan processing training was required. As of May 12, 2023, our Financial Aid Coordinator is a certified Financial Aid Administrator through the National Association of Financial Aid Administrators. Responsible Person for Corrective Action Plan Gregory Putra, Director of Financial Aid & Veterans Affairs Implementation Date of Corrective Action Plan 7/1/2023
FAC accepted this audit on November 27, 2022 — management decision was due May 27, 2023.
During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for three students out of twenty-two. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an significant deficiency relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $32 Effect: The College did not properly calculate the return of Title IV for three students out of twenty-two. Cause: The College?s internal controls did not identify the fact that the incorrect number of days the student attended when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2022-001: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - Assistance Listing Number #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan assistance withdraws from a College during a payment period or period of enrollment in which the recipient began attendance, the College must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date. Condition: During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for three students out of twenty-two. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an significant deficiency relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $32 Effect: The College did not properly calculate the return of Title IV for three students out of twenty-two. Cause: The College?s internal controls did not identify the fact that the incorrect number of days the student attended when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2022-001: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - Assistance Listing Number #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 Condition Found During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for three students out of twenty-two. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an significant deficiency relating to the Special Tests and Provisions Compliance Requirement. Corrective Action Plan The Financial Aid Office has reviewed all late start students and recalculated their file to include the 6 day break for Spring 2022 semester. We have since updated our training materials to include reviewing the break periods within our schedule to ensure our manual calculations are correct. In addition, we are adding in a quality control review process to ensure dates are calculated correctly. Responsible Person for Corrective Action Plan Gregory Putra, Director of Financial Aid & Veterans Affairs Implementation Date of Corrective Action Plan 7/01/2022
FAC accepted this audit on December 5, 2021 — management decision was due June 5, 2022.
During our student file testing, we noted one student out of 40 did not have documentation in their file that exit counseling was sent thirty days after the student withdrew. We consider the missing exit counseling to be an instance of non-compliance with the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: The College did not send out exit counseling when the student withdrew. Cause: The College?s internal controls did not detect the missing exit counseling for the student. Recommendation: We recommend the institution closely monitor all students who are receiving loans to make sure they are sent exit counseling. Views of Responsible Officials: Management agrees with the Single Audit finding and a response is included in the Corrective Action Plan.
Show full finding ▾Hide full finding ▴2021-001: Missing Exit Counseling Documentation - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2021 Criteria: According to 34 CFR section 685.304, an educational institution must ensure that exit counseling is conducted with each Direct Loan student borrower thirty days after the student withdraws from the institution or falls below half time status. Condition: During our student file testing, we noted one student out of 40 did not have documentation in their file that exit counseling was sent thirty days after the student withdrew. We consider the missing exit counseling to be an instance of non-compliance with the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: The College did not send out exit counseling when the student withdrew. Cause: The College?s internal controls did not detect the missing exit counseling for the student. Recommendation: We recommend the institution closely monitor all students who are receiving loans to make sure they are sent exit counseling. Views of Responsible Officials: Management agrees with the Single Audit finding and a response is included in the Corrective Action Plan.
2021-001: Missing Exit Counseling Documentation - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2021 Condition Found During our student file testing, we noted one student out of 40 did not have documentation in their file that exit counseling was sent thirty days after the student withdrew. We consider the missing exit counseling to be an instance of non-compliance with the Eligibility Compliance Requirement. Corrective Action Plan In order to be ensure we catch all students who need an exit counseling sent we have implemented a start of term process. This process will be run to catch students who fall to a Less Than Half-Time status in a subsequent term allowing us to send the proper notification. This is being implemented with our Fall 21 semester. In addition, we have documented this process and added to our loan processing training to ensure any new Coordinator is trained on this process. Responsible Person for Corrective Action Plan Gregory Putra, Director of Financial Aid & Veterans Affairs Implementation Date of Corrective Action Plan 7/01/2021
FAC accepted this audit on January 24, 2021 — management decision was due July 24, 2021.
During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student?s enrollment status and need this student was eligible for $4,500 in Subsidized Direct Loans; however, the College awarded the student $4,000 in Subsidized Direct Loans. This resulted in an under award of $500 in Subsidized Loans and an over award of $500 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $0 Effect: A student was under awarded Subsidized Direct Loans in the amount of $500 and over awarded Unsubsidized Direct loans in the amount of $500. Cause: The College?s internal controls did not identify the fact that the student was under awarded Subsidized Direct Loans in the amount of $500 and over awarded Unsubsidized Direct loans in the amount of $500. Recommendation: We recommend the College closely monitor all students who receive direct loans and verify that they receive the proper amount of Subsidized and Unsubsidized Direct Loans. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster CFDA 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2020 Criteria: According to 34 CFR 685.203 an eligible independent student in their second year of school can borrow up to $4,500 in Subsidized Direct Loans and $7,000 in Unsubsidized Direct Loans. Condition: During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student?s enrollment status and need this student was eligible for $4,500 in Subsidized Direct Loans; however, the College awarded the student $4,000 in Subsidized Direct Loans. This resulted in an under award of $500 in Subsidized Loans and an over award of $500 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $0 Effect: A student was under awarded Subsidized Direct Loans in the amount of $500 and over awarded Unsubsidized Direct loans in the amount of $500. Cause: The College?s internal controls did not identify the fact that the student was under awarded Subsidized Direct Loans in the amount of $500 and over awarded Unsubsidized Direct loans in the amount of $500. Recommendation: We recommend the College closely monitor all students who receive direct loans and verify that they receive the proper amount of Subsidized and Unsubsidized Direct Loans. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2020-001 Incorrect Direct Loans Disbursement Amount - Student Financial Aid Cluster CFDA 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2020 Condition Found During our student file testing we noted one student out of forty was disbursed the incorrect Direct Loan amount. Based on the student?s enrollment status and need this student was eligible for $4,500 in Subsidized Direct Loans; however, the College awarded the student $4,000 in Subsidized Direct Loans. This resulted in an under award of $500 in Subsidized Loans and an over award of $500 in Unsubsidized Loans. We consider this error in awarding to be an instance of noncompliance of the Eligibility Compliance Requirement. Corrective Action Plan The student identified was awarded $500 lower in their subsidized loan and as a result received an additional $500 in Unsubsidized loan. We have taken the appropriate actions to correct the distribution of funds. We identified that this was an error by the staff member who processes the loans. In order to address the issue, we have provided additional training to staff to ensure they are reviewing for the correct eligibility. Lastly, we have added trainings for our loan processor that were completed through NASFAA and completed on 6/3/2020. Additional trainings through NASFAA will be scheduled for September 2020 as part of their Direct Loan Training webinar?s. Responsible Person for Corrective Action Plan Gregory Putra Implementation Date of Corrective Action Plan July 2020
During disbursement testing within the federal student financial aid cluster, we found one student out of a sample of forty tested that was disbursed a direct loan before the thirtieth day of the semester. We considered this Single Audit finding to be an instance of noncompliance with respect to the Cash Management Compliance Requirement. Statistical sampling was not used when making sample selections.Questioned Costs: $940 Effect: This finding did not result in any questioned costs; however, under the Cash Management Compliance Requirement, an instance of noncompliance occurred when a new student was disbursed their first installment of a Direct Loan before the student was enrolled for thirty days or more. See Schedule of Findings and Questioned Costs for chart/table. Cause: The College?s procedures for disbursing loans to all eligible students were not followed in the one instance we tested. Recommendation: We recommend the College carefully examine disbursement dates for all first-year students who are receiving a loan to assure that the College meets the thirty-day requirement. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-002:Student Financial Aid Cluster - Federal Direct Loans CFDA#84.007, 84.003, 84.063, 84.368, Grant Period - Year Ended June 30, 2020 Criteria: According to 34 CFR 668.164 all first-year, first-time borrowers listed at 34 CFR 668.164, the College may not make a loan disbursement under the Direct Loan program unless the student completed the first thirty days of his or her program of study. This limitation does not apply for institutions that have had a cohort default rate of less than 15% for the three most recent fiscal years Condition: During disbursement testing within the federal student financial aid cluster, we found one student out of a sample of forty tested that was disbursed a direct loan before the thirtieth day of the semester. We considered this Single Audit finding to be an instance of noncompliance with respect to the Cash Management Compliance Requirement. Statistical sampling was not used when making sample selections.Questioned Costs: $940 Effect: This finding did not result in any questioned costs; however, under the Cash Management Compliance Requirement, an instance of noncompliance occurred when a new student was disbursed their first installment of a Direct Loan before the student was enrolled for thirty days or more. See Schedule of Findings and Questioned Costs for chart/table. Cause: The College?s procedures for disbursing loans to all eligible students were not followed in the one instance we tested. Recommendation: We recommend the College carefully examine disbursement dates for all first-year students who are receiving a loan to assure that the College meets the thirty-day requirement. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2020-002: Student Financial Aid Cluster - Federal Direct Loans CFDA#84.007, 84.003, 84.063, 84.368, Grant Period - Year Ended June 30, 2020 Condition Found During disbursement testing within the federal student financial aid cluster, we found one student out of a sample of forty tested that was disbursed a direct loan before the thirtieth day of the semester. We considered this Single Audit finding to be an instance of noncompliance with respect to the Cash Management Compliance Requirement. Corrective Action Plan The student identified was a first-time borrower that had funds post to their account before they were eligible to receive their disbursement. We identified that this was an error by the staff member who processes the loans. In order to address the issue, we have provided additional training to staff to ensure they are checking for the first-time borrower. We have also included a delay disbursement plan in our system for our first-time borrowers. In addition, we have instituted a double check process to ensure loans are setup correctly and remain compliant. Responsible Person for Corrective Action Plan Gregory Putra Implementation Date of Corrective Action Plan July 2020
During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for two students out of twenty-five. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an instance of non-compliance relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV-Summary Schedule of Prior Audit Findings as finding 2019-002. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $16 Effect: The College did not properly calculate the return of Title IV for two students out of twenty-five. Cause: The College?s internal controls did not identify the fact that the incorrect number of days the student attended when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-003: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - CFDA#s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2020 Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan assistance withdraws from a College during a payment period or period of enrollment in which the recipient began attendance, the College must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date. Condition: During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for two students out of twenty-five. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an instance of non-compliance relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV-Summary Schedule of Prior Audit Findings as finding 2019-002. Statistical sampling was not used when making sample selections. See Schedule of Findings and Questioned Costs for chart/table. Questioned Costs: $16 Effect: The College did not properly calculate the return of Title IV for two students out of twenty-five. Cause: The College?s internal controls did not identify the fact that the incorrect number of days the student attended when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2020-003: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - CFDA#s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2020 Condition Found During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for two students out of twenty-five. The College used the incorrect number of days the student attended when calculating the return of Title IV. We consider this to be an instance of non-compliance relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV-Summary Schedule of Prior Audit Findings as finding 2019-002. Corrective Action Plan The students identified calculated using an incorrect number of days attended. In October, Ellucian released an update to Colleague that caused issues with Return of Funds Calculation. Our IT implemented the patch on 12/6/2019 that caused the date calculation issue. This impacted the calculations completed on 12/19/19. A fix was updated in February to resolve the issue before any Spring calculations were completed. We have since redone all calculations during the period in question. Moving forward our IT team will notify us when patches are coming so we can be sure to review and ensure dates are calculated correctly. Responsible Person for Corrective Action Plan Gregory Putra Implementation Date of Corrective Action Plan July 2020
2019-002
FAC accepted this audit on October 23, 2019 — management decision was due April 23, 2020.
During our student file testing we noted one student out of forty was not disbursed their Pell Grant award. The College?s system did not disburse the Pell grant after they became eligible; therefore, the student did not receive their Pell grant in the amount of $718. We consider the under award of $718 to be an instance of noncompliance relating to the Eligibility Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-001. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: One student received an under award of Pell in the amount of $718, which will need to be awarded to the student. Cause: The College?s internal controls did not disburse the Pell grant to the student after they become eligible resulting in an under award of a Pell Grant in the amount of $718. Recommendation: We recommend the College closely monitor all student?s enrollment status to ensure all students receiving financial aid are disbursed. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2019-001 Incorrect Pell Disbursement - Student Financial Aid Cluster CFDA 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2019 Criteria: According to 34 CFR 690.63 students may qualify for a maximum Pell Grant award of $6,095 for an award year. The maximum amount is awarded to students with a zero Expected Family Contribution (EFC) and full-time enrollment status. Students with less than full-time enrollment or more than a zero EFC are eligible for a reduced Pell award. Condition: During our student file testing we noted one student out of forty was not disbursed their Pell Grant award. The College?s system did not disburse the Pell grant after they became eligible; therefore, the student did not receive their Pell grant in the amount of $718. We consider the under award of $718 to be an instance of noncompliance relating to the Eligibility Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-001. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: One student received an under award of Pell in the amount of $718, which will need to be awarded to the student. Cause: The College?s internal controls did not disburse the Pell grant to the student after they become eligible resulting in an under award of a Pell Grant in the amount of $718. Recommendation: We recommend the College closely monitor all student?s enrollment status to ensure all students receiving financial aid are disbursed. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2019-001 Incorrect Pell Disbursement - Student Financial Aid Cluster CFDA 84.007, 84.033, 84.063, 84.268, Grant Period - Year Ended June 30, 2019 Condition Found During our student file testing we noted one student out of forty was not disbursed their Pell Grant award. The College?s system did not disburse the Pell grant after they became eligible; therefore, the student did not receive their Pell grant in the amount of $718. We consider the under award of $718 to be an instance of noncompliance relating to the Eligibility Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-001. Corrective Action Plan The student identified in the audit was processed on January 10, 2019 after late submission of their documents. However, the PELL was not disbursed until the Auditor tested the file in April. Since the student had failed 7 of the 10 credits for fall, their award of $718 was correct, just delayed. During file testing, a system issue was identified where students who did not complete their file until after the completion of a previous term were not being automatically awarded for the previous term within the same award year. In order to address this, a rule has been developed to check all students who are awarded after the completion of a term, for attendance in a prior term of the same award year. If a student is found to have attended the previous award year term they are awarded aid based on the Department of Education?s regulation CFR 690.76(b). This process improvement has been included as part of our award process. Responsible Person for Corrective Action Plan Adam Gisseler, Manager Financial Aid & Veteran Affairs Implementation Date of Corrective Action Plan April 2019
2018-001
During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for ten students out of twenty-five. The College used the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV. In total the College returned $190 more in Title IV funds than they were required to return. We consider this to be a significant deficiency relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-002. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: The College did not properly calculate the return of Title IV for twelve students out of twenty-five resulting in the College returning $190 more than required. Cause: The College?s internal controls did not identify the fact that the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
Show full finding ▾Hide full finding ▴2019-002: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - CFDA#s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2019 Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan assistance withdraws from a College during a payment period or period of enrollment in which the recipient began attendance, the College must determine the amount of Title IV grant or loan assistance that the student earned as of the student's withdrawal date. Condition: During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for ten students out of twenty-five. The College used the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV. In total the College returned $190 more in Title IV funds than they were required to return. We consider this to be a significant deficiency relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-002. Statistical sampling was not used when making sample selections. Questioned Costs: $0 Effect: The College did not properly calculate the return of Title IV for twelve students out of twenty-five resulting in the College returning $190 more than required. Cause: The College?s internal controls did not identify the fact that the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV. Recommendation: We recommend the College monitor and update their system used for return of Title IV calculations with the correct dates. Views of Responsible Officials: Management agrees with this finding and response is included in Corrective Action Plan.
2019-002: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster - CFDA#s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2019 Condition Found During our return of Title IV Fund testing we noted that the College did not calculate or return Title IV for students who ceased attendance correctly for ten students out of twenty-five. The College used the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV. In total the College returned $190 more in Title IV funds than they were required to return. We consider this to be a significant deficiency relating to the Special Tests and Provisions Compliance Requirement. This finding is repeated and is also reported in Section IV- Summary Schedule of Prior Audit Findings as finding 2018-002. Corrective Action Plan Due to the severe winter weather the region experienced in January, the College was closed from January 28 ? 31, 2019. Per the Federal Student Aid Handbook, in the case of unscheduled closings, we were required to notify our regional Department of Education Office in Chicago. There guidance was that we include January 27 (Sunday) ? January 31, 2019 as closed days in our R2T4 calculations. These dates were entered into the system on February 5, 2019, prior to any R2T4 calculations for the semester. It wasn?t discovered until the audit that these closed dates did not save in the system, therefore the spring 2019 R2T4 calculations were off. All the R2T4 calculations have been recalculated, funding returned to the appropriate program, adjustments sent to COD and the students have been notified. The remaining R2T4 calculations for the spring 2019 semester will now have the correct closed dates in the system. Moving forward we immediately update the number of days in the semester and adjust any calculations as needed when the campus has any prolonged emergency closures. Responsible Person for Corrective Action Plan Adam Gisseler, Manager Financial Aid & Veteran Affairs Implementation Date of Corrective Action Plan April 2019
2018-002
FAC accepted this audit on October 16, 2018 — management decision was due April 16, 2019.
GSA_MIGRATION
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GSA_MIGRATION
FAC accepted this audit on October 18, 2016 — management decision was due April 18, 2017.
GSA_MIGRATION
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