YOUNG MEN'S CHRISTIAN ASSOCIATION OF CHICAGO

Finding 2022?]001.Compliance Finding .Immunization Cooperative Agreements.Reporting ALN #93.268.Immunization Cooperative Agreements .Passed through the Illinois Department of Public Health (IDPH) Criteria.Financial Reports are required by the Immunization Cooperative Program to be submitted by the last business day of the month following the end of each quarter for review and financial assessment. IDPH has enhanced this requirement to a monthly reporting frequency. Monthly financial reports are required to be submitted 15 days following the month end. Condition/Context.There are two grant awards associated with the Immunization Cooperative program for FY22: 28180717J and 28180718J, which are separated based on region funded. During the testing of the reporting compliance requirement for these awards, 18 reports of the 18 reports that were selected were submitted after the due date. Cause.During 2022 we noted there was a delay in instructions provided and the Association's access to the Grant Administration system. Further, we noted changes in personnel in the grant reporting department during reporting periods. Effect.Failure to meet report submission deadlines could potentially constitute an event of noncompliance with the award contract, which may result in the early termination of the grant award, non?]reimbursement of grant funding, or cessation of future funding. Repeat Finding.No. Questioned Cost.None Recommendations.Management should ensure that they have a mechanism for tracking the reporting requirements and due dates of all grants, including first year grants so that reports are submitted timely to the grantor Views of Responsible Officials -See Corrective Action Plan

Management agrees with and acknowledges the finding 2022-001 for fiscal year 2022 and recommendation as stated . It is important to note that while a few reporting deadlines were missed, the Association was in proactive communication with the Illinois Department of Public Health contract liaison throughout this period and have cured all reporting deficiencies within a reasonable time. In addition while the Association's program leadership structure went through a transition, it has now stabilized as of December 2022 with key staff from the Finance and Program departments in place, receiving adequate training on applicable 2 CFR 200 ensuring the sustainability of our compliance. This corrective action plan was led by Jenny Ferrer Toft, Controller, Government Contracts and Grants. Furthermore, as part of a broader approach with the Association's grant compliance program, a Grant Compliance Coordinator role has been created to help monitor and ensure program activities meet required compliance guidelines.