EIN: 311189602
UEI: TBHLAQREDEN1
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 25, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 25, 2025 (517 days ago).
What is a management decision? →Management failed to post prior year audit entries. Criteria: Agreed upon audit adjustments must be posted to the financial statements each year. Cause: The cause is undeterminable. Effect: The financial statement records did not contain all financial transactions of the property. Recommendation: I recommend management post audit entries to agree financial records to audit report.
Show full finding ▾Hide full finding ▴2023–1 Prior Year Audit Entries Not Posted Condition: Management failed to post prior year audit entries. Criteria: Agreed upon audit adjustments must be posted to the financial statements each year. Cause: The cause is undeterminable. Effect: The financial statement records did not contain all financial transactions of the property. Recommendation: I recommend management post audit entries to agree financial records to audit report.
The beginning balances of 2023 were not adjusted to the requested 2022 Audit Adjustment Entries received from the Auditor. We will record the adjusted journal entries of 2022 and 2023 in their respective periods
The owner did not meet the HUD financial reporting requirement. Criteria: According to HUD’s Uniform Financial Reporting Standards rule, annually, an owner is required to submit a financial statement, prepared in accordance with generally accepted accounting principles (GAAP), in the electronic format specified by HUD. The unaudited financial statement is due three months after the owner’s fiscal year end and the audited financial statement is due nine months after its fiscal year-end (24 CFR section 5.801). The financial statement must include the financial activities of this program. Cause: The cause is undeterminable. Effect: The Project is not compliant with HUD program requirements. Recommendation: I recommend the owner meet HUD program requirements.
Show full finding ▾Hide full finding ▴2023-3 Late HUD Financial Reporting Condition: The owner did not meet the HUD financial reporting requirement. Criteria: According to HUD’s Uniform Financial Reporting Standards rule, annually, an owner is required to submit a financial statement, prepared in accordance with generally accepted accounting principles (GAAP), in the electronic format specified by HUD. The unaudited financial statement is due three months after the owner’s fiscal year end and the audited financial statement is due nine months after its fiscal year-end (24 CFR section 5.801). The financial statement must include the financial activities of this program. Cause: The cause is undeterminable. Effect: The Project is not compliant with HUD program requirements. Recommendation: I recommend the owner meet HUD program requirements.
We will ensure that going forward, processes are in place to allow for the timely submission of the financial reporting requirements. Further, we request that this finding be removed as the late filing occurred in 2024 and should be given in 2024 pursuant to AU-C 935.
FAC accepted this audit on September 24, 2023 — management decision was due March 24, 2024.
The Project did not reduce its housing assistance payments by the amount needed to reduce the residual receipts account to the acceptable limit. Criteria: Notice H 2012-14 allows owners to retain an initial reserve balance up to $250 per unit to be used for project purposes to the extent to which Residual Receipts are available, also known as the ?retained balance?. According to HUD, the Residual Receipt balance in excess of $250 per unit must be applied on a monthly basis to offset the HAP contract and must continue until the Residual Receipt account reaches the retained balance level. Cause: The cause is undeterminable. Effect: At December 31, 2022, there is an excess residual receipts balance of $14,148 Recommendation: I recommend the Property begin reducing HAP payments to bring the residual receipts account to an acceptable level, according to HUD rules and regulations.
Show full finding ▾Hide full finding ▴2022-1 Residual Receipts Excess Not Remitted to HUD Condition: The Project did not reduce its housing assistance payments by the amount needed to reduce the residual receipts account to the acceptable limit. Criteria: Notice H 2012-14 allows owners to retain an initial reserve balance up to $250 per unit to be used for project purposes to the extent to which Residual Receipts are available, also known as the ?retained balance?. According to HUD, the Residual Receipt balance in excess of $250 per unit must be applied on a monthly basis to offset the HAP contract and must continue until the Residual Receipt account reaches the retained balance level. Cause: The cause is undeterminable. Effect: At December 31, 2022, there is an excess residual receipts balance of $14,148 Recommendation: I recommend the Property begin reducing HAP payments to bring the residual receipts account to an acceptable level, according to HUD rules and regulations.
2022-1 ? Residual Receipts Excess Not Remitted to HUD Condition: The Project did not reduce its housing assistance payments by the amount needed to reduce the residual receipts account to the acceptable limit. Response: Residual Receipts were not remitted to HUD for two reasons 1) the property needs the funds to pay for improvements needed in which we are pursuing to obtain 3 bids as required and 2) HUD has not issued management and offset request.
FAC accepted this audit on April 29, 2022 — management decision was due October 29, 2022.
Management did not record utility accruals in the accounting records. Criteria: The accrual accounting method ensures transactions are recognized in the accounting period incurred, rather than paid; which follows the matching principle. Cause: The cause is undeterminable. Effect: Not recording accruals could have a material impact on both the balance sheet and the income statements. Recommendation: I recommend management post all accruals to properly reflect the financial position of the Project.
Show full finding ▾Hide full finding ▴2021-1 Accruals Not Properly Posted Condition: Management did not record utility accruals in the accounting records. Criteria: The accrual accounting method ensures transactions are recognized in the accounting period incurred, rather than paid; which follows the matching principle. Cause: The cause is undeterminable. Effect: Not recording accruals could have a material impact on both the balance sheet and the income statements. Recommendation: I recommend management post all accruals to properly reflect the financial position of the Project.
We will ensure that going forward, all required utility accrual entries will be done timely.
FAC accepted this audit on September 19, 2020 — management decision was due March 19, 2021.
Vacancies are not reconciled throughout the calendar year. Criteria: Vacancies should be reconciled at the end of each month. Cause: The cause is undeterminable. Effect: Vacancies had to be reconciled during the audit process. Recommendation: I recommend management reconcile vacancies on a monthly basis.
Show full finding ▾Hide full finding ▴2019?1 Vacancies Not Reconciled Timely Condition: Vacancies are not reconciled throughout the calendar year. Criteria: Vacancies should be reconciled at the end of each month. Cause: The cause is undeterminable. Effect: Vacancies had to be reconciled during the audit process. Recommendation: I recommend management reconcile vacancies on a monthly basis.
Response: All vacancies in the General Ledger of ARMS agree to the reports of the tenant ledgers in our Leasing and Rents software. This reconciliation of vacancies is performed on a regular basis.
Gross potential rent is not reconciled throughout the calendar year. Criteria: Gross potential rent should be reconciled at the end of each month. Cause: The cause is undeterminable. Effect: Gross potential rent had to be calculated and reconciled during the audit process. Recommendation: I recommend management calculate and reconcile on gross potential rent on a monthly basis.
Show full finding ▾Hide full finding ▴2019?2 Gross Potential Rent Not Reconciled Timely Condition: Gross potential rent is not reconciled throughout the calendar year. Criteria: Gross potential rent should be reconciled at the end of each month. Cause: The cause is undeterminable. Effect: Gross potential rent had to be calculated and reconciled during the audit process. Recommendation: I recommend management calculate and reconcile on gross potential rent on a monthly basis.
Response: The gross rent potential is reconciled throughout the year. However, interim and annual certifications of resident income, assets, and household composition may create adjustments to prior closed periods of rent and subsidy payments which are reflected in the current fiscal year. We will continue to ensure reconciliation of Gross Rent Potential on a monthly basis.
Management failed to collect monthly lease payments resulting in tenants accruing large amounts of past due rent. Criteria: Monthly tenant lease payments should be collected and payable according to the terms of the HUD model lease. Cause: Site managers did not carry out the terms of the HUD-model lease and collect rent due. Effect: Tenant accounts receivables included significant amounts of unpaid rent for former residents. Recommendation: I recommend management develop and implement a collection policy.
Show full finding ▾Hide full finding ▴2019 ?3 Collection of Tenant Accounts Receivable Condition: Management failed to collect monthly lease payments resulting in tenants accruing large amounts of past due rent. Criteria: Monthly tenant lease payments should be collected and payable according to the terms of the HUD model lease. Cause: Site managers did not carry out the terms of the HUD-model lease and collect rent due. Effect: Tenant accounts receivables included significant amounts of unpaid rent for former residents. Recommendation: I recommend management develop and implement a collection policy.
Response: In the report, the Effect states that there are significant amounts of unpaid rent of former residents. A review of former tenant balances as of 12/31/2019 reflect .49 % of Net Rent Potential, or $1688.00. Therefore, we disagree that there are significant amounts of unpaid rent of former residents. We will ensure monthly reconciliation of Former Tenant Accounts Receivable.
Management Agent Certifications provided during the audit and approved by the Department of Housing and Urban Development (HUD) had a term of 4/8/2018 ? 3/31/2019. Criteria: According to HUD Handbook 4381.5, The Management Handbook, Paragraph 2.6, the owner and agent must complete HUD Form 9839-B Management Agent Certification. Cause: Management failed to obtain a current management agent certification approved by HUD. Effect: The accuracy of the management fee expense is undeterminable. Recommendation: I recommend the management company obtain current management agent certifications approved by HUD, upon expiration.
Show full finding ▾Hide full finding ▴2019?4 Management Agent Certifications Not Current Condition: Management Agent Certifications provided during the audit and approved by the Department of Housing and Urban Development (HUD) had a term of 4/8/2018 ? 3/31/2019. Criteria: According to HUD Handbook 4381.5, The Management Handbook, Paragraph 2.6, the owner and agent must complete HUD Form 9839-B Management Agent Certification. Cause: Management failed to obtain a current management agent certification approved by HUD. Effect: The accuracy of the management fee expense is undeterminable. Recommendation: I recommend the management company obtain current management agent certifications approved by HUD, upon expiration.
Response: The Management Agent Certification (HUD Form 9839-b) does not have an expiration date. An updated Management Agent Certification (HUD Form 9839-b) is required under the following conditions: a) Authorizing the agent to collect a fee different from the percentages fees and any special fees specified in Paragraph 1 of the existing Certification: b) Changing the expiration date of the Management Agreement. c) Renewing the Management Agreement. d) Permitting a new Agent to operate the project e) Permitting a new Agent to collect a fee. f) Undertaking self-management of the project. Therefore, we disagree with this finding as the Management Agent Certification provided that is signed and approved by the Owner, HUD, and the Agent, is valid.
HUD 50059 forms were not provided during the audit. Criteria: According to HUD Handbook 4350.3 Section 5-31, the tenant and the owner must sign a copy of the report containing a statement certifying the accuracy of the information. The owner must give a copy of the printed HUD-50059 with the required signatures to the tenant and place another copy in the tenant file. Cause: The cause is undeterminable. Effect: Management is not in compliance with HUD Handbook 4350.3 Section 5-31. Recommendation: I recommend management complete and maintain HUD 50059 forms in each tenant?s file, as required.
Show full finding ▾Hide full finding ▴2019?5 HUD 50059 Forms Not Provided Condition: HUD 50059 forms were not provided during the audit. Criteria: According to HUD Handbook 4350.3 Section 5-31, the tenant and the owner must sign a copy of the report containing a statement certifying the accuracy of the information. The owner must give a copy of the printed HUD-50059 with the required signatures to the tenant and place another copy in the tenant file. Cause: The cause is undeterminable. Effect: Management is not in compliance with HUD Handbook 4350.3 Section 5-31. Recommendation: I recommend management complete and maintain HUD 50059 forms in each tenant?s file, as required.
Response: The 50059 was uploaded but was inadvertently placed in wrong share file. The file has been moved to the Auditor Share File and is accessible to you for review.
2018-003
Move in inspection form was not provided during the audit. Criteria: According to the HUD Consolidated Audit Guide 2000-4; Chapter 6 Move-In Inspection Requirements, before executing a lease, the owner and tenant must jointly inspect the unit. After the owner conducts a unit inspection, the inspection form must indicate the condition of the unit. Both the owner and the tenant must sign and date the inspection form. Cause: Management failed to provide a completed and signed the move-in inspection form. Effect: The Project is not in compliance with HUD leasing requirements. Recommendation: I recommend the Project maintain completed and signed move-in inspection forms required by HUD.
Show full finding ▾Hide full finding ▴2019?6 Move-In Inspection Form Not Provided Condition: Move in inspection form was not provided during the audit. Criteria: According to the HUD Consolidated Audit Guide 2000-4; Chapter 6 Move-In Inspection Requirements, before executing a lease, the owner and tenant must jointly inspect the unit. After the owner conducts a unit inspection, the inspection form must indicate the condition of the unit. Both the owner and the tenant must sign and date the inspection form. Cause: Management failed to provide a completed and signed the move-in inspection form. Effect: The Project is not in compliance with HUD leasing requirements. Recommendation: I recommend the Project maintain completed and signed move-in inspection forms required by HUD.
Response: The move-in inspection forms were uploaded to the share drive, however the scan of the documents cut off a portion. We have uploaded the move in inspections to the Auditor share file again and confirm that all pertinent data is visible.
An executed lease was not provided during the audit. Criteria: According to Chapter 6 of the HUD Occupancy Handbook 4350.3 REV-1, a signed lease is required between the owner and tenant that explains the terms for residing in the unit and a tenant?s responsibilities under the lease. Cause: Management failed to provide an executed lease. Effect: The Project is not in compliance with HUD leasing requirements. Recommendation: I recommend the Project obtain and maintain a HUD model lease for all tenants.
Show full finding ▾Hide full finding ▴2019?7 Executed Lease Not Provided Condition: An executed lease was not provided during the audit. Criteria: According to Chapter 6 of the HUD Occupancy Handbook 4350.3 REV-1, a signed lease is required between the owner and tenant that explains the terms for residing in the unit and a tenant?s responsibilities under the lease. Cause: Management failed to provide an executed lease. Effect: The Project is not in compliance with HUD leasing requirements. Recommendation: I recommend the Project obtain and maintain a HUD model lease for all tenants.
Response: The Lease was uploaded but was inadvertently placed in the wrong share file. The file has been moved to the Auditor Share File and is accessible to you for review.
Supporting documentation was not provided to support the timely refund of tenant security deposits for two tenants tested. Criteria: According to the Consolidated Audit Guide for Audits of HUD Program Handbook 2000.04 REV-2 Change 1, Chapter 3, tenant security deposits must be refunded within 30 days of move-out. Cause: Unable to determine. Effect: The Project did not provide support for the timely processing of security deposit refunds. Recommendation: I recommend management maintain sufficient supporting documentation to support the timely processing of tenant security deposit refunds.
Show full finding ▾Hide full finding ▴2019- 8 Tenant Security Deposit Incomplete Support Provided Condition: Supporting documentation was not provided to support the timely refund of tenant security deposits for two tenants tested. Criteria: According to the Consolidated Audit Guide for Audits of HUD Program Handbook 2000.04 REV-2 Change 1, Chapter 3, tenant security deposits must be refunded within 30 days of move-out. Cause: Unable to determine. Effect: The Project did not provide support for the timely processing of security deposit refunds. Recommendation: I recommend management maintain sufficient supporting documentation to support the timely processing of tenant security deposit refunds.
Response: The tenant files tested were not eligible for a refund of their security deposit. The Final Account Statements, which show a balance due to the property, have been uploaded to the Auditor Share File and are accessible to you for review.
FAC accepted this audit on March 25, 2019 — management decision was due September 25, 2019.
GSA_MIGRATION
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Show full finding ▾Hide full finding ▴FAC accepted this audit on September 6, 2018 — management decision was due March 6, 2019.
GSA_MIGRATION
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GSA_MIGRATION
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