CAM COMMUNITY SCHOOL DISTRICT

One important aspect of the internal control structure is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. We noted one individual has control over portions of one or more of the following areas for the District relating to major federal programs; cash, receipts, disbursements, payroll and computers systems. See finding 2023-001.

The District will redesignate recording of disbursements and posting of payroll to the School Business Official. Otherwise, there are 2 people involved in the cash process, 2 people involved in the receipts process and, 2 people involved in computer systems.

The District’s financial statements required material adjustments to accounts receivable as well as revenue recognition of federal awards. See finding 2023-002.

There will be better records kept going forward with the changing of employee in the Business Manager role.

Bank reconciliations included several items no longer outstanding and other items not recorded in a timely manner giving the appearance bank reconciliations may not be completed each month. See finding 2023-003.

The School Business Official took over the task of bank reconciliations in July 2023 and has been working on clearing items up on the bank reconciliation that had not previously been looked at.

One important aspect of the internal control structure is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. We noted one individual has control over portions of one or more of the following areas for the District relating to major federal programs; cash, receipts, disbursements, payroll and computers systems. See finding 2022-001

The District will be redistributing duties in the coming year due to a new staff member. This will separate accounts payable, accounts receivable, payroll, and general ledger.

2021-001