CARIBBEAN UNIVERSITY, INC.

The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of four (4) student with federal loans during the academic period covering the fiscal year 2024 - 2025.

Reporting Controls and Monitoring Implementation of a fixed NSLDS reporting calendar.Monthly validation of enrollment status changes (withdrawals, drops, enrollment level changes).Accountability and OversightAssignment of dedicated personnel responsible for Enrollment Reporting.Supervisory review and approval prior to submission of each report.Targeted Training Focused training on NSLDS compliance and federal regulations.Cross-training to reduce dependency on a single staff member Procedural Enhancements Review and update of established process between Academic Departments and the Registrar Office to unsure proper identification of students who have fulfilled graduation requirements.Implementation of reporting checklists to ensure compliance at each cycle.Systems Integration Review and validation of integration between internal systems and NSLDS/Clearinghouse to ensure data accuracy.

2024-001

During our test work over return of Title IV funds, we noted that in eight (8) instances out of a sample of 25 students selected, the Institution returned the funds after the allowable 45 days.

Critical Deadline Controls Implementation of internal tracking alerts to monitor the 45-day regulatory deadline.Tracking calendar for each withdrawn student.Interdepartmental Coordination Review and update of protocols between Academic Departments Registrar, Financial Aid, and Finance.Immediate notification of student withdrawals.Process Standardization Development of detailed procedures for calculation and return of funds.Use of standardized checklists for each R2T4 case.Oversight and Review Weekly review and validation withdrawals, drops of pending R2T4 cases. Monthly reconciliation of withdrawal reports submitted by the Registrar Office.Technical Training Specialized training in R2T4 calculations and federal compliance

2024-002

The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of six (6) student with federal loans during the academic period covering the fiscal year 2023 - 2024

The University experimented numerous personal changes in the Register and Financial Aid Office, resulting complicated the continuity of established policies and processes. However, the University reviewed its processes and internal controls and established training for the Register and Financial Aid Office to ensure this report is submitted within the regularly timeframe. The results of these efforts will be effective during the 2025-2026 fiscal year

2023-001

During our test work over return of Title IV funds, we noted that in six (6) instances out of a sample of 25 students selected, the Institution returned the funds after the allowable 45 days

The University reviewed its processes and internal controls and established training for the Register, Financial Aid Office and the Offices of Academic Deans to ensure that this report is submitted within the regularly timeframe. The results of these efforts will be effective during the 2025-2026 fiscal year.

We observed that the Institution did not notify the Secretary through the NSLDS in a timely manner of the change in the enrollment status (withdrew/graduated) of four (4) students with federal loans during the academic period covering the fiscal year 2022-2023.

The University verified the internal processes related to this report and verified the operating system manual used by the University since the repo1t is sent electronically. In addition, the University continues with the process of continuous training for the Register Office, Academic Office and Financial Aid Office with the purpose of sending this report in the time required according to regulations

2022-001

FINDING NO. 2022-001 Federal Program: CFDA 84.268 Federal Direct Student Loan Category: Compliance ? Special tests and provisions ? Enrollment reporting. Criteria: 34 CFR 682.610 (c) (2) - The institution shall notify the guaranty agency or lender within 30 days if it discovers that a Stafford, SLS, or PLUS Loan has been made to or on behalf of a student who enrolled at the institution but has ceased to be enrolled on at least a half ?time basis, unless the institution expects to submit its next student status confirmation report to the Secretary within the next 60 days. Condition: The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of two (2) students with federal loans during the academic period covering the fiscal year 2021 - 2022. Questioned Costs: No questioned costs were identified. Perspective Information: We examined the status change reporting of 25 students with federal loans during the fiscal year 2022. Effect: Failure to notify a change in enrollment status on time would preclude a lender from obtaining the necessary information in order to determine a student?s status for billing and other required procedures. Cause: The Institution was in the process of reviewing the procedures for identifying students who met the graduation requirements. Recommendation: The Registrar?s Office should improve the procedures to ascertain the timely notification of any change in status of students? recipients of Federal loans. Follow up procedures should be made to the implementation process of the Clearing House Enrolment Reporting System. Views of Responsible Officials and Planned Corrective Action: See Institution?s corrective action plan.

Finding No. 2022-001 The University verified the internal processes to this report and verified the operating system manual used by the University from the report. After this assessment on May 5, 2021, the University is review and amended the procedure for identifying students who met the graduation requirements. This procedure was done with the purpose of ensuring sent this report in the time required according by the regulations. This procedure is effective from fiscal year 2021 - 2022, as notified in the action plan for last year. As a result of the implementation of this process, the number of students was reduced by fourteen (14), from 16 to 2 compared to last year. This represents a reduction, of fifty-six percent (56%). In addition, to what has been previously explained, training and retraining will continue for all offices and departments that involved in the process established by the University. On the other hand, the University will continue to monitor the process by conducting internal audits to guarantee compliance with regulations in this matter.

2021-001

FINDING NO. 2021-001 Federal Program: CFDA 84.268 Federal Direct Student Loan Category: Compliance ? Special tests and provisions ? Enrollment reporting. Criteria: 34 CFR 682.610 (c) (2) - The institution shall notify the guaranty agency or lender within 30 days if it discovers that a Stafford, SLS, or PLUS Loan has been made to or on behalf of a student who enrolled at the institution but has ceased to be enrolled on at least a half ?time basis, unless the institution expects to submit its next student status confirmation report to the Secretary within the next 60 days. Condition: The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of sixteen (16) student with federal loans during the academic period covering the fiscal year 2020 - 2021. Questioned Costs: No questioned costs were identified. Perspective Information: We examined the status change reporting of 25 students with federal loans during the fiscal year 2021. Effect: Failure to notify a change in enrollment status on time would preclude a lender from obtaining the necessary information in order to determine a student?s status for billing and other required procedures. Cause: The Institution was in the process of reviewing the procedures for identifying students who met the graduation requirements. Recommendation: The Registrar?s Office should improve the procedures to ascertain the timely notification of any change in status of students? recipients of Federal loans. Follow up procedures should be made to the implementation process of the Clearing House Enrolment Reporting System. Views of Responsible Officials and Planned Corrective Action: See Institution?s corrective action plan.

The University verified the internal processes to this report and verified the operating system manual used by the University from the report. After this assessment on May 5, 2021, the University is review and amended the procedure for identifying students who met the graduation requirements. This procedure specifies the processes to be followed to identify the students who met the graduation requirements and in turn be able to submit in the Enrollment Process in time and with the correct classification. This process was done with the purpose of ensuring sent this report in the time required according by the regulations. This procedure is effective from fiscal year 2021 - 2022. The management of the University after assessment the results of the current procedure, proceeded to verification to review of 100% of the students who met their graduation requirements for the fiscal year 2020 - 2021. This evaluation was carried out with the purpose the reconcile the operating system of the University and the NSLDS platform, those students who founds discrepancies in the classification proceeded to change said classification.

2020-001

FINDING NO. 2020-001 Federal Program: CFDA 84.268 Federal Direct Student Loan Category: Compliance ? Special tests and provisions ? Enrollment reporting. Criteria: 34 CFR 682.610 (c) (2) - The institution shall notify the guaranty agency or lender within 30 days if it discovers that a Stafford, SLS, or PLUS Loan has been made to or on behalf of a student who enrolled at the institution but has ceased to be enrolled on at least a half ?time basis, unless the institution expects to submit its next student status confirmation report to the Secretary within the next 60 days. Condition: The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of nine (19) student with federal loans during the academic period covering the fiscal year 2019 - 2020. Questioned Costs: No questioned costs were identified. Perspective Information: We examined the status change reporting of 25 students with federal loans during the fiscal year 2020. Effect: Failure to notify a change in enrollment status on time would preclude a lender from obtaining the necessary information in order to determine a student?s status for billing and other required procedures. Cause: The Institution is in the process to have fully implemented internal control procedures to timely notify of a change in student status. Recommendation: The Registrar?s Office should improve the procedures to ascertain the timely notification of any change in status of students? recipients of Federal loans. Follow up procedures should be made to the implementation process of the Clearing House Enrolment Reporting System. Views of Responsible Officials and Planned Corrective Action: See Institution?s corrective action plan.

The University verified the internal processes to this report and verified the operating system manual used by the University from the report. After this assessment on May 5, 2021, the University is review and amended the procedure for identifying students who met the graduation requirements. This procedure specifies the processes to be followed to identify the students who met the graduation requirements and in turn be able to submit in the Enrollment Process in time and with the correct classification. The University establish training for the Registry Office, Financial Aid Office, and Academic Coordinator. This process was done with the purpose of ensuring sent this report in the time required according by the regulations. This procedure is effective from fiscal year 2021 - 2022. The management of the University after assessment the results of the current procedure, proceeded to verification to review of 100% of the students who met their graduation requirements for the fiscal year 2019 - 2020 and 2020 ? 2021. This evaluation was carried out with the purpose the reconcile the operating system of the University and the NSLDS platform, those students who founds discrepancies in the classification proceeded to change said classification.

2019-001

FINDING NO. 2019-001 Federal Program: CFDA 84.268 Federal Direct Student Loan Category: Compliance ? Special tests and provisions ? Enrollment reporting. Criteria: 34 CFR 682.610 (c) (2) - The institution shall notify the guaranty agency or lender within 30 days if it discovers that a Stafford, SLS, or PLUS Loan has been made to or on behalf of a student who enrolled at the institution but has ceased to be enrolled on at least a half ?time basis, unless the institution expects to submit its next student status confirmation report to the Secretary within the next 60 days. Condition: The Institution did not notify the Secretary through the NSLDS in a timely manner the change in the enrollment status (withdrew/graduated) of nine (9) student with federal loans during the academic period covering the fiscal year 2018 - 2019. Questioned Costs: No questioned costs were identified. Perspective Information: We examined the status change reporting of 25 students with federal loans during the fiscal year 2019. Effect: Failure to notify a change in enrollment status on time would preclude a lender from obtaining the necessary information in order to determine a student?s status for billing and other required procedures. Cause: The Institution is in the process to have fully implemented internal control procedures to timely notify of a change in student status. Recommendation: The Registrar?s Office should improve the procedures to ascertain the timely notification of any change in status of students? recipients of Federal loans. Follow up procedures should be made to the implementation process of the Clearing House Enrolment Reporting System. Views of Responsible Officials and Planned Corrective Action: See Institution?s corrective action plan.

The University accepts this finding. The University will verify that internal processes related to this report and verify the operating system manual used by the University since the report is sent electronically. After this evaluation the University establish training for the Registry Office, Financial Aid Office with the purpose sent this report in time required according to the regulations.

2018-002

GSA_MIGRATION

GSA_MIGRATION

2017-001

GSA_MIGRATION

GSA_MIGRATION

2017-003

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

2016-001

GSA_MIGRATION

GSA_MIGRATION