Islamic Society of Greater Houston

Program: Emergency Food and Shelter Program (EFSP) ARPA-R, CFDA 97.024 Condition: The Organization did not submit on time the monthly disbursement reports to EFSP for four months. In Addition, the Organization did not submit on time one quarterly report to EFSP. Criteria: Based on grant agreement with the Department of Homeland Security (DHS) and Federal Emergency Management Agency (FEMA) under Emergency Food and Shelter program(EFSP), the Organization should submit a monthly report on Clients in Program to Coalition for Homeless no later than the 7th day after the month end, and a quarterly report to Alliance of Community Assistance Ministries (ACAM) no later than the 10th day after the quarter end. Cause: 'The Organization was not fully aware of the monthly and quarterly report submission deadline requirements because it was their first year of receiving the Federal Grant. Questioned Costs: No questioned costs were noted for non compliance with the reporting compliance requirements. Recommendations: We recommend the Organization to develop procedures to ensure all reports are submitted in a timely manner. Additionally, the Organization should allocate proper resources for maintaining proper documentation records. Management response and corrective action: 'We concur with the finding. Due to being in the first year of receiving the grant, the Organization was not fully aware of the reporting and submission deadlines. However, management has addressed this issue and put in place proper training procedures and hired necessary personnel so all reports are submitted on a timely basis.

Program: Department of Homeland Security (CFDA: 97.024), Federal Emergency Management Agency, Award Number: 782800-115 Condition: We noted that the recipients information maintained by the Organization differs from the information reported by the Organization on the monthly and the quarterly reports inputed in the Client Track Software. Criteria: Based on grant agreement with the Department of Homeland Security and Federal Emergency Management Agency under Emergency Food and Shelter program(FEMA), the Organization should report accurate recipient data and match with the agency software system. Cause: Per discussion with the Organization, management was not fully aware of the reporting guidelines. As a result, certain recipient data was reported incorrectly on the monthly and quarterly reports. Questioned costs: 'No questioned costs were noted for non compliance with the reporting compliance requirements. Recommendations: 'We recommend the Organization should allocate proper resources for maintaining proper documentation records to avoid such errors in the future. Management response and corrective action: We concur with the finding. Due to being in the first year of receiving the grant, the Organization was still learning how to manage the EFSP funds disbursement. However, management has addressed this issue and put in place proper procedures.