EIN: 237029146
UEI: S7JKG4C2V2B5
Data as of August 19, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 17, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 17, 2024, which was (702 days ago).
What is a management decision? →Condition: During our testing of compliance over eligibility, we noted for 7 eligibility determinations out of sample size of 40, recertification of eligibility or, termination of the participant occurred outside of 90 days of the original eligibility determination. No financial assistance was paid to any participant during the period therefore, no questioned costs exist as a result of this condition. This finding is consistent with what was noted and reported out by the program review for the same period.Criteria: Grantees of the VA Supportive Services for Veterans Families Program must perform rectification of a veteran’s eligibility at least once every 90 days. Cause: Program staff encountered barriers in obtaining information from participants in a timely manner in order to fully complete the process within 90 days. Program staff were also following COVID guidance released in 2020 which allowed for an extension of the 90 day period by the funder. Effect: Ineffective controls over recertification of eligibility may result in the Agency providing services to a participant that may not be eligible. If Temporary Financial Assistance (TFA) is provided, this will lead to questioned costs. Recommendation: We recommend management review current documentation procedures and controls to ensure that internal policies and procedures require recertification of a participant’s eligibility be fully completed within 90 days or, participant files fully document the barriers to obtaining recertification documents and participants that cannot be recertified within a reasonable time frame are terminated from the program.
This exact finding was noted and addressed in an SSVF Program Audit by the Veteran’s Administration and corrective action was already established. The program staff were instructed during COVID, to relax protocol and keep clients enrolled as long as possible, even if they were unable to come (due to social distancing), because it was difficult to reenroll during that time. The client in question did not receive funds. Corrective actions were already in place prior to the financial audit.
Condition: During our testing of federal expenditures, we noted a monthly charge of internal rent to the federal award that could not be supported through documentation or calculations. We also noted one expenditure charged to the grant that did not agree to supporting documentation. Criteria: Expenditures charged to the federal grant must follow the cost principles outlined in 2 CFR Part 200, Subpart E including “Be necessary and reasonable for the performance of the Federal award and be allocable thereto under these principles.” Cause: Internal charges of rent to the federal program were determined several years ago and are also included in the budget submitted to the funder annually. Support for the methods used and inputs in determination of the internal charge could not be located by management in order to determine if the cost was necessary and reasonable in accordance with the cost principles. In addition, for one additional charge, the monthly reoccurring expense charged to the federal award did not agree to supporting documentation (invoice). Effect: As a result of the deficiency noted, we were unable to verify that these costs were necessary and reasonable for the performance of the federal award. As a result, a total of $12,332 in known and likely questioned costs exists. Recommendation: We recommend management ensure that all charges to federal and non-federal awards be fully documented or, if the allocability of certain items of cost are difficult to determine, the Agency may seek prior written approval of the cognizant agency in advance of the incurrence of the cost. As noted in the cost principles, the written approval should include the timeframe or scope of the agreement.
The amount of “rent” charged to the SSVF program at our Voris location was established more than 10 years ago and established as historical. The amount charged has remained the same, in spite of the increases in rents charged to other tenants in the Voris Building. The rent was established based square footage of cubical space and an office, and common area used by the SSVF Staff and program in the Voris Property owned by CSS. Documentation of an agreement with the VA couldn’t be found, however yearly budgets with the details regarding the rent appear on the narrative of the each budget. Also, there have been multiple program audits performed by the Veteran’s Administration and it was never an issue. Corrective action: A review of space charged to grantors will be reviewed and documented during the next 12 months.
Condition: During our testing of federal expenditures, we noted that allocation methods for certain direct and administrative staff time were not fully documented. In addition, we noted that allocation methods for occupancy and some overhead costs have not been updated in several years. Criteria: Expenditures charged to the federal grant must follow the cost principles outlined in 2 CFR Part 200, Subpart E including “Be necessary and reasonable for the performance of the Federal award and be allocable thereto under these principles.” Cause: Controls over review of allocation methods and supporting documentation are not designed to require periodic review and updates to methods to account for changes in the Agency’s operations. In addition, controls over review and approval of certain direct and administrative time charged to federal awards are not properly implemented. Effect: Controls are not properly implemented over documentation of allocation methods which could result in noncompliance with a type of compliance requirement of a federal program to be prevented, detected and corrected on a timely basis. Recommendation: We recommend management fully document allocation methods and review on a periodic basis and update, as necessary, based on current Agency operations. We also recommended that all personnel time charged to federal grants for both direct and administrative staff be reviewed and approved by management and be supported with documented methodologies.
Changes to administrative staff allocations will be documented when there are changes in allocation. An administrative staff allocation grid will be created for those staff allocated to programs. There will be periodic reviews of these allocation tables to ensure accuracy and the inclusion of documentation'
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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