EIN: 232227461
UEI: KBX4JN447NZ8
Data as of August 24, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 9, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by February 9, 2024 (927 days ago).
What is a management decision? →Time charged to contracts was not allocated based upon actual time for administrative staff. Criteria: Uniform Guidance requires time charged to contracts be supported by evidence of time. Cause: There is a potential that the time charged to the contract for administrative time is not accurate. Effect: There is a potential that the time charged to the contract for administrative time is overstated or understated. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and is working toward correcting this.
Show full finding ▾Hide full finding ▴U.S. Department of Housing and Urban Development Emergency Solutions Grant Program Assistance Listing No.14.231, Grant #21-6027-01 and 21-20678 2022- 005 Condition: Time charged to contracts was not allocated based upon actual time for administrative staff. Criteria: Uniform Guidance requires time charged to contracts be supported by evidence of time. Cause: There is a potential that the time charged to the contract for administrative time is not accurate. Effect: There is a potential that the time charged to the contract for administrative time is overstated or understated. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and is working toward correcting this.
Planned Corrective Action - UESF hired a new Director of Finance for more accurate nd timely reporting. UESF's management plans to acquire additional staff to assist with accounting. Training of Fiscal and operational staff regarding actual time charged will begin in July 2023. All work is reviewed by the Director of Finance and monitored by the Executive Director. Person Responsible - UESF's Executive Director John Rowe. Timing The new Director of Finance was hired in April 2023. Regarding the additional staff the hiring process has begun with proposed additional staff projected to be on board in September 2023. The process to improve accuracy and timeliness will be completed in December 2023. The Executive Director will monitor the process, preparing formal quarterly documentation beginning July 2023.
In three of the eighteen items selected for testing disbursements to the related utility company did not occur in the required time frame. Criteria: The contract requires that draw down of funds be reimbursed within seven business days. Cause: The individual responsible for this requirement did not complete the procedure in time. Effect: The criteria in the contract has not met. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and will review and enforce internal control procedures.
Show full finding ▾Hide full finding ▴2022- 006 Condition: In three of the eighteen items selected for testing disbursements to the related utility company did not occur in the required time frame. Criteria: The contract requires that draw down of funds be reimbursed within seven business days. Cause: The individual responsible for this requirement did not complete the procedure in time. Effect: The criteria in the contract has not met. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and will review and enforce internal control procedures.
Planned Corrective Action - UESF hired a new Director of Finance for more accurate nd timely reporting. UESF's management plans to acquire additional staff to assist with accounting. Training of Fiscal and operational staff regarding actual time charged will begin in July 2023. All work is reviewed by the Director of Finance and monitored by the Executive Director. Person Responsible - UESF's Executive Director John Rowe. Timing The new Director of Finance was hired in April 2023. Regarding the additional staff the hiring process has begun with proposed additional staff projected to be on board in September 2023. The process to improve accuracy and timeliness will be completed in December 2023. The Executive Director will monitor the process, preparing formal quarterly documentation beginning July 2023.
FAC accepted this audit on November 29, 2022 — management decision was due May 29, 2023.
Payroll was charged to the program in excess of the amount which should have been allocated. Criteria: Payroll should be charged to the contract based upon timesheets indicating the allocation percentage. Context: A sample of 3 employees were selected for testing out of 9 employees. The test found that two employees were over charged to the contract, and one was undercharged. The entire population of employees was tested. Questioned costs: As a result of testing the entire population, approximately $2,500 was overcharged to the contract. Cause: Employee?s timesheets indicating the time spent on the contract was not used when preparing the billing reports. Effect: Payroll for the all the employees tested was in approximately $2,500 over the amount which should have been charged. Recommendation: Procedures should be reviewed to ensure timesheets are reviewed prior to completing billing. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and the recommended procedures have been implemented.
Show full finding ▾Hide full finding ▴Condition: Payroll was charged to the program in excess of the amount which should have been allocated. Criteria: Payroll should be charged to the contract based upon timesheets indicating the allocation percentage. Context: A sample of 3 employees were selected for testing out of 9 employees. The test found that two employees were over charged to the contract, and one was undercharged. The entire population of employees was tested. Questioned costs: As a result of testing the entire population, approximately $2,500 was overcharged to the contract. Cause: Employee?s timesheets indicating the time spent on the contract was not used when preparing the billing reports. Effect: Payroll for the all the employees tested was in approximately $2,500 over the amount which should have been charged. Recommendation: Procedures should be reviewed to ensure timesheets are reviewed prior to completing billing. View of Responsible Officials and Planned Corrective Action: UESF?s management agrees with the finding and the recommended procedures have been implemented.
UESF RESPONSE During the audit period, UESF utilized paper based timesheets. There was always a significant delay in the workflow for the timesheets to make their way to accounting (i.e. measured in months). COVID magnified that delay. UESF charged staff to contracts 1/12 each month vs actual payroll costs. On 1/1/2021, UESF implemented a new payroll system that integrated time tacking and job level tacking. As a result, labor allocation is available in the `cloud? after each pay period. Accounting is able to assign staff to contracts, and allocate labor costs based on that allocation. Staff confirm the allocation during the time period. Labor allocation reports are available from the payroll system and actual payroll is `charged? to the grant each month.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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