ENON TOLAND APARTMENTS

2022-001: Tenant Security Deposits Condition: Current year testing noted that the security deposit account was still not being used and as a result the prior year findings have not been cleared. During the current year two tenants that the Project reported as having security deposits did not have them deposited into the security deposit account and one security deposit should have been refunded and was still in the account. Criteria: The Project is using tenants? security deposits for operations, not properly managing the individual interest-bearing accounts and not accounting for the money appropriately. Cause: The Project does not have the minimum deposit to cover potential damages or unpaid rent separated, and has money in the account but not properly documented in accordance with procedures as noted. Effect: Not in compliance with tenants? lease agreements as approved by HUD. Recommendation: Procedures should be in place and followed to ensure that the proper security deposit is documented, collected and deposited into the separately held interest bearing account upon move in and properly distributed upon move out. Management?s response: We concur with the findings and expect the accounting and project staff to review the list and make the necessary corrections.

Condition: Current year testing noted that the security deposit account was still not being used and as a result the prior year findings have not been cleared. During the current year tenant two tenants that the Project reported as having security deposits did not have them deposited into the security deposit account. Criteria: The Project is using tenants? security deposits for operations, not properly managing the individual interest-bearing accounts and not accounting for the money appropriately. Cause: The Project does not have the minimum deposit to cover potential damages or unpaid rent separated, and has money in the account but not properly documented in accordance with procedures as noted. Effect: Not in compliance with tenants? lease agreements as approved by HUD. Recommendation: Procedures should be in place and followed to ensure that the proper security deposit is documented, collected and deposited into the separately held interest bearing account upon move in and properly distributed upon move out. Management?s response: We concur with the finding and the new Project Administrator along with the Controller with work together as a unit to ensure that funds in and out are reflected properly.

Condition: The waiting list is not being used and managed as required by HUD. The prior year waiting list showed an applicant on the list, and was removed the Project was not able to find any documents on the applicant or why they were removed. In addition, there was no documentation provided as to why applicants were skipped in moving applicants into vacant units. Criteria: Applicants should be put on the waiting list and contacted in the order that housing becomes available and documentation should be retained to support the removal of any applicant. Cause: Applicants that have been on the waiting list were not contacted or contacted in the wrong order when housing became available. Effect: Not in compliance with HUD requirements pertaining to waiting list regulations. Recommendation: Proper procedures should be in place and followed to ensure that applicants are contacted and documented for housing in the order in which they apply. Management?s response: We concur with the finding and the new Project Administrator along with the Controller as needed will workshop and or phone assistance to ensure nothing is overlooked and is reflected properly.

2020-001: Tenant Security Deposits Condition: Current year testing noted that the security deposit account was still not being used properly and prior year issues as noted were not corrected. During the current year eleven move outs security deposits were not removed from the account although tenant files tested noted that the tenant was refunded the money as due or were not due back money due to unpaid rental charges or damages. In addition, seventeen move in security deposits were not deposited to the account as noted on their leases. Criteria: The Project is using tenants? security deposits for operations, not properly managing the individual interest bearing accounts and not returning the money to the operating account as appropriate. Cause: The Project does not have the minimum deposit to cover potential damages or unpaid rent separated, and has failed to deposit it into operations in accordance with the tenants? lease agreements. Effect: Not in compliance with tenants? lease agreements as approved by HUD. Recommendation: Proper procedures should be in place and followed to ensure that the proper security deposit is documented, collected and deposited into the separately held interest bearing account upon move in and properly distributed upon move out. Management?s response: We concur with the finding, and the new Project Administrator is working on identifying and properly accounting for all funds as required by tenant leases.

2019-001: Tenant Security Deposits Condition: Eleven out of twelve tenants who moved in during the year did not have their security deposits held in a separate account and two tenants of eight who moved out still had security deposits in the separate account, with one tenant lease that did not include a security deposit amount at all, even though one was collected and another amount noted on the lease did not agree to the amount deposited. Criteria: The Project is using tenants? security deposits for operations, not properly managing the individual interest bearing accounts or refunded upon move-out and not properly documenting the security deposits with the tenants. Cause: The Project does not have the minimum deposit to cover potential damages or unpaid rent separated, and has either failed to return the security deposits or deposit it into operations in accordance with the tenants? lease agreements. Effect: Not in compliance with tenants? lease agreements as approved by HUD. Recommendation: Proper procedures should be in place and followed to ensure that the proper security deposit is documented, collected and deposited into the separately held interest bearing account upon move in and properly distributed upon move out. Management?s response: We concur with the finding, and will review the security deposit listing and security deposit account to ensure that it properly includes all required security deposits.

2019-002: Waiting list usage and management Condition: The waiting list is not being used and managed as required by HUD. The prior year waiting list showed an applicant that according to this year?s list was removed with documentation as to why. Another applicant was skipped for move in and then put back on the list with an application date of 18 months later, there was no documentation provided to support this change. Criteria: Applicants should be put on the waiting list and contacted in the order that housing becomes available and documentation should be retained to support the removal of an applicant. Cause: Applicants that have been on the waiting list were not contacted or contacted in the wrong order when housing became available. Effect: Not in compliance with HUD requirements pertaining to waiting list regulations. Recommendation: Proper procedures should be in place and followed to ensure that applicants are contacted and documented for housing in the order in which they apply. Management?s response: Management concurs with the finding and is taking steps to ensure proper file documentation is kept regarding applicants files.

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION