THE ELMS, INC. 023-11385Non-Profit

EIN: 222475565

UEI: FN2NQDN5MXL4

Audited by: Meyers Brothers Kalicka PC

Oversight agency: 14 [Department of Housing and Urban Development]

Data as of August 28, 2026

THE ELMS, INC. 023-1138510 audit years1 findings
10
Audit Years
1
Total Findings
0
Repeat Findings

FY 2019-07-31

LOW-RISK AUDITEE$5,071,145 federal awards expended

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on February 10, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by August 10, 2020 (2209 days ago).

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2019-002
Other
SIGNIFICANT DEFICIENCY

2019-002 Failure to maintain property/open physical inspectons Federal program CFDA: 14.155 ? Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Project Criteria Management is required to maintain the property in good repair and condition for tenants based on HUD guidelines. The Organization did not meet these guidelines during the fiscal year 2019 REAC property inspection. Population size, sample size information - Not applicable Statement of condition The Organization had a REAC property inspection performed on November 19, 2018, which resulted in a score of 43 out of 100. An inspection score below 60 indicates that the property failed to provide residents the quality of housing to which they are entitled to. Recommendations were given with the failed inspection that included repairs that need to be made by the Organization in order to be in compliance with HUD guidelines. Cause Management did not maintain the building?s unoccupied top floor as per HUD guidelines. This space was not being accessed or utilized by tenants. Other deficiencies included damaged surfaces of the building exterior, and missing or damaged safety equipment and systems. Effect Tenants health and welfare could be impaired if the totality of the complex is not maintained as per HUD guidelines. Questioned costs - None Repeat finding - This is not a repeat finding from the year ended July 31, 2018. Recommendation We recommend that management make recommended repairs and work with REAC inspectors to satisfy all inspection conditions noted of concern. The property is scheduled for a follow-up REAC inspection on November 19, 2019. Management?s response Views of Responsible Officials and Planned Corrective Actions: We acknowledge that the finding is required. As noted, but for the inclusion of a long vacant area in the seventh floor of the building in the inspection, a passing score would have resulted. This area is not accessible to tenants and was not treated as a common area in prior inspections. We were not aware of the inclusion of such spaces in revised REAC procedures. Immediately upon receipt of the November 2018 REAC report, we addressed all issues cited, prioritizing the critical repairs noted in the report. This was reported to our HUD representative in a timely manner as required. We made significant and ongoing repairs to the building, resolving every item cited. We continue to work diligently so that the repairs and improvements are made to ensure a building that is in good repair and condition for all tenants.

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Full finding narrative

2019-002 Failure to maintain property/open physical inspectons Federal program CFDA: 14.155 ? Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Project Criteria Management is required to maintain the property in good repair and condition for tenants based on HUD guidelines. The Organization did not meet these guidelines during the fiscal year 2019 REAC property inspection. Population size, sample size information - Not applicable Statement of condition The Organization had a REAC property inspection performed on November 19, 2018, which resulted in a score of 43 out of 100. An inspection score below 60 indicates that the property failed to provide residents the quality of housing to which they are entitled to. Recommendations were given with the failed inspection that included repairs that need to be made by the Organization in order to be in compliance with HUD guidelines. Cause Management did not maintain the building?s unoccupied top floor as per HUD guidelines. This space was not being accessed or utilized by tenants. Other deficiencies included damaged surfaces of the building exterior, and missing or damaged safety equipment and systems. Effect Tenants health and welfare could be impaired if the totality of the complex is not maintained as per HUD guidelines. Questioned costs - None Repeat finding - This is not a repeat finding from the year ended July 31, 2018. Recommendation We recommend that management make recommended repairs and work with REAC inspectors to satisfy all inspection conditions noted of concern. The property is scheduled for a follow-up REAC inspection on November 19, 2019. Management?s response Views of Responsible Officials and Planned Corrective Actions: We acknowledge that the finding is required. As noted, but for the inclusion of a long vacant area in the seventh floor of the building in the inspection, a passing score would have resulted. This area is not accessible to tenants and was not treated as a common area in prior inspections. We were not aware of the inclusion of such spaces in revised REAC procedures. Immediately upon receipt of the November 2018 REAC report, we addressed all issues cited, prioritizing the critical repairs noted in the report. This was reported to our HUD representative in a timely manner as required. We made significant and ongoing repairs to the building, resolving every item cited. We continue to work diligently so that the repairs and improvements are made to ensure a building that is in good repair and condition for all tenants.

Corrective Action Plan

REFERENCE NUMBER 2019-002 CURRENT YEAR FINDINGS The Project failed the physical inspection in November 2018 after being given a score of 43 out of 100. The property is required to be maintained in good repair and condition for tenants based on HUD guidelines. PLANNED CORRECTIVE ACTION Following review of the REAC inspection report mid-year, we investigated the concerns noted by the inspector and lined out a course of action that would ensure timely and proper completion of the needed repairs, modification and improvements. Significant funds have been expended to address those concerns and bring the property back into compliance with HUD regulations. Repairs and improvements are complete at this time as the follow-up inspection was to be October 17, 2019 but was re-scheduled to November 19, 2019 by the inspector. DATE OF PLANNED CORRECTIVE ACTION Final repairs completed in fiscal year 2020. MANAGEMENT ASSESSMENT Views of Responsible Officials and Planned Corrective Actions: We acknowledge that the finding is required. As noted, but for the inclusion of a long vacant area in the seventh floor of the building in the inspection, a passing score would have resulted. This area is not accessible to tenants and was not treated as a common area in prior inspections. We were not aware of the inclusion of such spaces in revised REAC procedures. Immediately upon receipt of the November 2018 REAC report, we addressed all issues cited, prioritizing the critical repairs noted in the report. This was reported to our HUD representative in a timely manner as required. We made significant and ongoing repairs to the building, resolving every item cited. We continue to work diligently so that the repairs and improvements are made to ensure a building that is in good repair and condition for all tenants.

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