EIN: 221820506
UEI: HK3BF6TPP724
Data as of August 25, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 18, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 18, 2026 (23 days from today).
What is a management decision? →The College did not submit an accurate and/or timely status change notification to the NSLDS website for two out of sixty students sampled from a total population of students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The College should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2025-001 Special Tests and Provisions – Enrollment Reporting – Significant Deficiency Federal Assistance Listing Numbers: 84.063, 84.007, 84.268, and 84.033 Name of Program or Cluster: Student Financial Assistance Cluster Agency: U.S. Department of Education Criteria: Bergen Community College (the “College") is required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the College becomes aware of the change in enrollment status. Condition: The College did not submit an accurate and/or timely status change notification to the NSLDS website for two out of sixty students sampled from a total population of students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The College should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See Corrective Action Plan attached.
Views of Responsible Officials: After consultation with the College’s Information Technology department, management determined that the file was processed and submitted on time. However, the NSLDS discrepancy resulted from a data processing issue during the March 2025 enrollment status download. Specifically, while the NSLDS file was being generated, staff from another office were simultaneously accessing the same student records. These concurrent activities caused the affected students’ enrollment statuses to default to data from a prior download, resulting in incorrect reporting for the two records of the sixty examined. Corrective action: The College has revised its NSLDS data reporting process to prevent a recurrence of concurrent access. A static, saved population list is now used to generate NSLDS enrollment status downloads, eliminating conflicts caused by concurrent system access. This change ensures that enrollment status data is not impacted and remains consistent at the time of submission. Management believes this corrective action adequately addresses the identified issue, strengthens controls, mitigate this issue for future status change reports, and allows for accurate submission within the required 60-day timeframe.
2024-001
The College did not accurately calculate a return of Title IV funds and/or follow the requirements for post-withdrawal disbursements for nine out of sixty students sampled from a total population of withdrawn students who began attendance. Additionally, for fifteen out of the sixty students sampled, the College did not return Title IV funds timely. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The College should properly follow its policies and procedures over return of Title IV funds to ensure that all R2T4 calculations are completed accurately and timely and all requirements for post-withdrawal disbursements are followed where applicable. Views of Responsible Officials: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2025-002 Special Tests and Provisions – Return of Title IV Funds – Significant Deficiency Federal Assistance Listing Numbers: 84.063, 84.007, 84.268, and 84.033 Name of Program or Cluster: Student Financial Assistance Cluster Agency: U.S. Department of Education Criteria: The College is required to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, notify borrowers of returned loans and/or follow the requirements for post-withdrawal disbursements as applicable. Additionally, where applicable, the College is required to return funds within forty-five days of becoming aware that the student had withdrawn, deposits or transfers were made into the federal funds account, electronic transfers were initiated, or checks were issued. Condition: The College did not accurately calculate a return of Title IV funds and/or follow the requirements for post-withdrawal disbursements for nine out of sixty students sampled from a total population of withdrawn students who began attendance. Additionally, for fifteen out of the sixty students sampled, the College did not return Title IV funds timely. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: Yes. Recommendation: The College should properly follow its policies and procedures over return of Title IV funds to ensure that all R2T4 calculations are completed accurately and timely and all requirements for post-withdrawal disbursements are followed where applicable. Views of Responsible Officials: See Corrective Action Plan attached.
Views of Responsible Officials: The College acknowledges the audit finding that Return of Title IV (R2T4) calculations were not accurately completed for nine of the sixty students sampled, and that Title IV funds were not returned timely for fifteen of the sixty students sampled. During the audit period, R2T4 tracking and oversight processes were in transition, which resulted in insufficient monitoring of calculation accuracy and timeliness. In addition, for several end-of-term cases involving unofficial withdrawals, the institution could not initiate R2T4 calculation until final grades were posted and an unofficial withdrawal determination was made based on non-passing (F) grades, in accordance with federal regulations governing unofficial withdrawals. The Fall 2024 semester ended on December 21st. The college was closed for the winter break and reopened January 2, 2025. Therefore, the Date of Determination (DOD) was not two days after the end of the semester but in January with the earliest available processing date being January 2, 2025. Corrective Action: The College has implemented enhanced internal controls to ensure compliance with Return of Title IV (R2T4) requirements. Responsibility for monitoring R2T4 calculations and timeliness has been assigned to the Director of Financial Aid and Compliance. A R2T4 tracking log has been established and is reviewed on a weekly basis to ensure that all official withdrawals are identified and processed within the required regulatory timeframe. For unofficial withdrawals, R2T4 calculations are initiated after the end of term once final grades are posted and an unofficial withdrawal date of determination (DOD) is made based on non-passing (F) grades, consistent with federal regulations. End-of-term R2T4 reviews for the fall semester are conducted upon return from winter break after the New Year to ensure complete and accurate academic records are available. Internal staff have received additional training on R2T4 regulatory requirements, timelines, and documentation standards. To ensure operational continuity, a senior specialist has been trained to manage R2T4 processing in the Director's absence. These corrective actions will strengthen internal controls and ensure accurate and timely processing of R2T4 calculations.
2024-002
FAC accepted this audit on March 31, 2025 — management decision was due October 1, 2025.
The College did not submit an accurate and/or timely status change notification to the NSLDS website for six out of forty students sampled from a total population of students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No Recommendation: The College should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2024-001 Special Tests and Provisions – Enrollment Reporting – Significant Deficiency Federal Assistance Listing Numbers: 84.063, 84.007, 84.268, and 84.033 Name of Program or Cluster: Student Financial Assistance Cluster Agency: U.S. Department of Education Criteria: Bergen Community College (the “College) is required to update students’ statuses on the National Student Loans Data System (“NSLDS”) website if they graduate, withdraw or have an increase/decrease in attendance level during the year within 60 days of the date the College becomes aware of the change in enrollment status. Condition: The College did not submit an accurate and/or timely status change notification to the NSLDS website for six out of forty students sampled from a total population of students who graduated, withdrew, or had an increase/decrease in attendance level during the year. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No Recommendation: The College should properly follow its policies and procedures over enrollment reporting to ensure that all status changes are submitted to the NSLDS website accurately and within the required timeframe. Views of Responsible Officials: See Corrective Action Plan attached.
Views of Responsible Officials: The College has noted that this finding may not align with the unique nature of our summer session, which has three terms included. There are four non-standard summer terms that do not follow the same reporting structure as the Fall and Spring Terms. The College interprets the 60-day reporting requirement to apply to the standard terms for Fall and Spring only. Historically, the college has reported summer enrollments in August, which has been treated as compliant by the Clearinghouse. However, after further review, the College will adjust its reporting schedule to align with recommendations from this finding. This adjustment will ensure that summer reporting aligns with the 60-day timeframe that is consistent with the Fall and Spring terms.
The College did not accurately calculate a return of Title IV funds and/or follow the requirements for post-withdrawal disbursements for seven out of twenty-four students sampled from a total population of withdrawn students who began attendance. Additionally, for one out of the twenty-four students sampled, the College did not return Title IV funds timely. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: The College should properly follow its policies and procedures over return of Title IV funds to ensure that all R2T4 calculations are completed accurately and timely and all requirements for post-withdrawal disbursements are followed where applicable. Views of Responsible Officials: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2024-002 Special Tests and Provisions – Return of Title IV Funds – Significant Deficiency Federal Assistance Listing Numbers: 84.063, 84.007, 84.268, and 84.033 Name of Program or Cluster: Student Financial Assistance Cluster Agency: U.S. Department of Education Criteria: The College is required to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, notify borrowers of returned loans and/or follow the requirements for post-withdrawal disbursements as applicable. Additionally, where applicable, the College is required to return funds within forty-five days of becoming aware that the student had withdrawn, deposits or transfers were made into the federal funds account, electronic transfers were initiated, or checks were issued. Condition: The College did not accurately calculate a return of Title IV funds and/or follow the requirements for post-withdrawal disbursements for seven out of twenty-four students sampled from a total population of withdrawn students who began attendance. Additionally, for one out of the twenty-four students sampled, the College did not return Title IV funds timely. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: The College should properly follow its policies and procedures over return of Title IV funds to ensure that all R2T4 calculations are completed accurately and timely and all requirements for post-withdrawal disbursements are followed where applicable. Views of Responsible Officials: See Corrective Action Plan attached.
Views of Responsible Officials: The college agrees with this finding with explanation. These occurrences were anomalies related to a rare misalignment of the academic calendar for summer session for the 2023/2024 academic year. The calculation findings for five of the seven students were related to a schedule misalignment for the summer semester. The academic calendar for the 2023/2024 award year had 106 days of enrollment during the summer semester. There was a gap of six days between the Summer 2 and Summer 3 terms skewed the calculations. The College has not identified a similar alignment gap for any previous award year. The Financial Aid Office will actively monitor the development of the academic calendar. Additionally, the Financial Office will review and revise existing procedures to identify areas for improvement to ensure that all withdrawn students who began attendance will have their Return to Title IV calculations accurately completed. The Financial Aid Office has taken steps to retrain relevant financial aid personnel and developed internal checks for accuracy in the calculation process.
The College did not submit data corrections to the central processor nor recalculate awards for one out of the forty students sampled for verification of applicant information for those applicants selected for verification by ED. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: The College should properly follow its policies and procedures over student verification to adhere to the provisions of 34 CFR 668.51 through 668.61 for verifying applicant information for those applicants selected for verification by ED. Views of Responsible Officials: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2024-003 Special Tests and Provisions – Verification – Significant Deficiency Federal Assistance Listing Numbers: 84.063, 84.007, 84.268, and 84.033 Name of Program or Cluster: Student Financial Assistance Cluster Agency: U.S. Department of Education Criteria: The College is required to submit data corrections to the central processor and recalculate awards for student aid applications that do not match the submitted verification documentation. Condition: The College did not submit data corrections to the central processor nor recalculate awards for one out of the forty students sampled for verification of applicant information for those applicants selected for verification by ED. Cause: Management oversight. Effect: Noncompliance with OMB federal grant compliance requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: The College should properly follow its policies and procedures over student verification to adhere to the provisions of 34 CFR 668.51 through 668.61 for verifying applicant information for those applicants selected for verification by ED. Views of Responsible Officials: See Corrective Action Plan attached.
Views of Responsible Officials: The College agrees that it did not submit the data correction nor recalculated awards for one out of the forty of the students sampled. While the College does not believe that this failure rate represents a significant deficiency, we acknowledge the importance of the finding and will take mitigation steps moving forward. The Financial Aid Office brought verifications back in-house for the 23-24 award year after a five-year contract was ended with a third-party agency. To strengthen compliance efforts, our financial aid staff underwent verification training from NASFAA as well as internal training over the past two years. The Financial Aid Office will review existing procedures to identify areas of improvement, specifically, verification corrections within our SIS Colleague system and the FAFSA Partner Portals for the 24-25 and 25-26 award years. Furthermore, efforts are under way to hire additional staff to strengthen the breadth of available resources to meet compliance requirements.
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