Cayuga/Seneca Community Action Agency, Inc.

The findings for the July 31 , 2019 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Federal Award Findings and Questioned Costs Significant Deficiency Over Compliance 2019-01 Eligibility Documentation Recommendation The Agency should take steps to ensure that eligibility documentation is retained for all individuals served. Action Taken We concur with the recommendation, and the following plan was and implemented in 2020. We would like to enact the following for a plan of correction. I. The Central Intake Form will be printed on colored paper. When revisions are made, the color of the form will change. All affected staff will be notified of changes. If an employee is using an outdated form, disciplinary action will occur, including possible termination. 2. There will be one central area at each Site for forms. Administrative staff are the only staff authorized to edit forms. 3. Documentation of income verification will be maintained for all individuals receiving CSBG funded services. 4. CSBG client files will be marked on the outside for easy monitoring. 5. CSBG files will be audited on a monthly basis effective immediately. 6. The Agency has begun utilizing a universal data reporting system (COPA) and this will be fully operational by the end of fiscal year ending July 31, 2020.

GSA_MIGRATION