COUNTY OF CORTLAND, NEW YORK

EIN: 156000452

UEI: C11YYAH3FVN3

Data as of August 23, 2026

COUNTY OF CORTLAND, NEW YORK9 audit years3 findings
9
Audit Years
3
Total Findings
0
Repeat Findings

FY 2019-12-31

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on October 19, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 19, 2021 (1953 days ago).

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2019-001
Reporting
MATERIAL WEAKNESS

Criteria - The Uniform Guidance requires non-federal entities that expend $750,000 or more a year in Federal awards to have a single audit or program specific audit conducted for that year. The audit shall be completed and the Data Collection Form (SFSAC) be filed no later than nine months after its fiscal year. Condition - The County did not meet Federal audit and reporting requirements for the fiscal year ended December 31, 2018. Effect of Condition - The County was not in compliance with audit and reporting provisions of the Uniform Guidance. Recommendation - We recommend that the County ensure that all required audits are properly performed and submitted when due. Management's Response - The County has had several changes and vacancies in key positions starting in October 2014 with a vacancy in the County Administrator position. The Director of Budget and Finance position was vacant November 2017 through July 2019. In addition, the elected position of Treasurer has been vacant off and on since September 2016. As a result, accounting records were not reconciled timely and the 2016 financial statements were not completed until December 7, 2017. The County hired a Director of Finance in July 2019, an Assistant Director of Finance and Manager of Audit and Financial Projects in September 2019 and a County Administrator the end of December 2019. In addition, an outside accounting firm was hired at the end of 2018 to review and adjust as necessary the 2017 and 2018 financial records. The 2017 financial statements were completed December 26, 2019 and the Data Collection Form and single audit filed December 27, 2019. The 2018 financial statements were completed March 26, 2020 and the Data Collection Form and single audit filed on April 12, 2020. It is anticipated that the 2019 financial statements will be filed timely.

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Criteria - The Uniform Guidance requires non-federal entities that expend $750,000 or more a year in Federal awards to have a single audit or program specific audit conducted for that year. The audit shall be completed and the Data Collection Form (SFSAC) be filed no later than nine months after its fiscal year. Condition - The County did not meet Federal audit and reporting requirements for the fiscal year ended December 31, 2018. Effect of Condition - The County was not in compliance with audit and reporting provisions of the Uniform Guidance. Recommendation - We recommend that the County ensure that all required audits are properly performed and submitted when due. Management's Response - The County has had several changes and vacancies in key positions starting in October 2014 with a vacancy in the County Administrator position. The Director of Budget and Finance position was vacant November 2017 through July 2019. In addition, the elected position of Treasurer has been vacant off and on since September 2016. As a result, accounting records were not reconciled timely and the 2016 financial statements were not completed until December 7, 2017. The County hired a Director of Finance in July 2019, an Assistant Director of Finance and Manager of Audit and Financial Projects in September 2019 and a County Administrator the end of December 2019. In addition, an outside accounting firm was hired at the end of 2018 to review and adjust as necessary the 2017 and 2018 financial records. The 2017 financial statements were completed December 26, 2019 and the Data Collection Form and single audit filed December 27, 2019. The 2018 financial statements were completed March 26, 2020 and the Data Collection Form and single audit filed on April 12, 2020. It is anticipated that the 2019 financial statements will be filed timely.

Corrective Action Plan

(A)Current Finding on the Schedule of Findings and Questioned Costs (l) Audit Finding 2019-001 - The County was not in compliance with the reporting section of Uniform Guidance for filing the Data Collection Form (SFSAC) for the fiscal years ended December 31, 2016, 2017 and 2018. ( a) Implementation Plan of Actions - The County hired a Director of Finance in July 2019, an Assistant Director of Finance and Manager of Audit and Financial Projects in September 2019 and a County Administrator the end of December 2019. In addition, an outside accounting firm was hired at the end of 2018 to review and adjust as necessary the 2017 and 2018 financial records. As of December 31, 2019, the County's financial accounting system is current and accounts are being reviewed on a regular basis. In addition, processes have been reviewed and put into place regarding capital asset additions and deletions. All accounting processes are currently being reviewed for effectiveness and efficiency. Balance sheet accounts other than cash are being reconciled on, at least, a quarterly basis and the budget to actual is reviewed monthly. The Data Collection Form for the County's fiscal year December 31, 2019 will be timely filed in compliance with the reporting requirements of the Uniform Guidance. (b) Implementation Date - The County implemented the plan of action noted above in December 2019. ( c) Persons Responsible for Implementation - The Director of Finance.

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FY 2018-12-31

FAC accepted this audit on April 1, 2020 — management decision was due October 1, 2020.

2018-001
Reporting
MATERIAL WEAKNESS

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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FY 2017-12-31

FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.

2017-004
Reporting
MATERIAL WEAKNESS

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

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Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.

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