HUDSON VALLEY COMMUNITY SERVICES, INC

Condition The Organization's attestation on the ride referral form was not dated within six months of the ride in several instances. Criteria: Eligibility documentation is required to be verified within 6 months of the clients provided transportation per Agency internal controls. Cause: Eligibility verification was not timely. Effect: Recipients' eligibility could of changed and still been provided services. Recommendation: RBT recommends that HVCS ensure that eligibility documentation is complete and up to date in all files and implement internal controls to ensure that the documentation is reviewed.

Agency Plan to Respond to Finding/Recommendation 1. HVCS will updated each transportation ride request form to include a separate HVCS Office only section where the Transportation Coordinator must initial and date that the verification dates have been reviewed for accuracy and compliance with a 6 month timeframe (maximum). a) Responsible Party: HVCS Compliance Department b) Expected date of completion: February 1st, 2020 2. The Transportation Coordinator will complete this on each ride request. For any requests that are out of compliance, the Transportation Coordinator will not sign the form and the ride will not be processed. The Transportation Coordinator will contact the referring agency/staff and inform them of the discrepancy. a) Responsible Party: Transportation Coordinator b) Expected date of completion: February 1st, 2020 and ongoing 3. Notification will be sent to all providers of this new change. a) Responsible Party: Program Supervisor b) Expected date of completion: March 1st, 2020