OCEANSIDE UNION FREE SCHOOL DISTRICTLocal Government

U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education - Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Projects #0032-25-0418 and #0033-25-0418; Grant Period – Fiscal Year Ended June 30, 2025 Significant Deficiency Compliance Requirement: Maintenance of Effort Criteria: According to the OMB Compliance Supplement, IDEA Part B funds received by a school district cannot be used, except under certain limited circumstances, to reduce the level of expenditures for the education of children with disabilities made by the school district from local funds, or a combination of state and local funds, below the level of those expenditures for the preceding fiscal year. To meet this requirement, school districts must meet (1) the eligibility standard using budgeted amounts and (2) the compliance standard using prior year’s expenditures. Condition: While the District did ultimately meet the necessary requirements for the compliance and eligibility standards using actual and budgeted expenditure amounts, the District did not complete the maintenance of effort calculation for compliance for the 2023/24 year or the maintenance of effort calculation for eligibility for the 2024/25 year with accurate information. Cause: The District inadvertently utilized incorrect expenditure amounts in the calculations. Effect: While the District did ultimately meet the necessary requirements for the compliance and eligibility standards using actual and budgeted expenditure amounts, the District’s maintenance of effort calculators for compliance and eligibility were submitted to NYS Education Department (NYSED) with inaccurate information. Questioned Costs: None. Statistical Sampling: Not applicable. Repeat Finding: No. Recommendation: We recommend the District develop a system to review the maintenance of effort calculator with all supporting documentation before submitting it to NYSED in order to ensure that the information submitted is complete and accurate. District’s Response: The District’s response is included in their corrective action plan.

U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA); Assistance Listing Numbers 84.027, 84.027X, 84.173, and 84.173X; Project #0032-22-0418, #0032-23-0418, #0033-23-0418, #5532-22-0418, and #5533-22-0418; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles - Payroll Criteria: According to Uniform Guidance Section 200.430 Compensation - Personal Services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must comply with the established written accounting policies and practices of the District, and support the distribution of salaries and wages among specific activities or cost objectives while reasonably reflecting the total activity for which the employee is compensated. Condition: Although the District ultimately obtained Payroll Certification Forms from the employees funded through these federal funds as per District policy, they did not comply with their written procedures regarding the timeliness of obtaining signed Payroll Certification Forms from employees whose salaries were funded through federal funds. Cause: The District did not take timely action to obtain Payroll Certification Forms from employees whose salaries were funded through federal funds. Effect: The salaries for employees who worked on the grant were not properly supported to be in compliance with the District’s written procedures and the Uniform Guidance. Questioned Costs: None. Recommendation: We recommend the District comply with their written policies and procedures to be in compliance with the Uniform Guidance. District’s Response: The District’s response is included in their corrective plan.