EIN: 111797182
UEI: PCUKYDN6M118
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 31, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 1, 2025 (325 days ago).
What is a management decision? →From a selection of forty (40) students tested, we identified the following instance of noncompliance: 1) For two (2) students, the change in status was not submitted timely (within 60 days) to the NSLDS per the student records and internal documentation provided by the University. Cause: For the two (2) students, management entered the incorrect effective date of the respective student’s withdrawal status. The error was identified and corrected by management, however the updated effective date was not certified timely (within 60 days) to the NSLDS. Effect: The enrollment status for two (2) students were not reported timely to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: Yes. Recommendation: The University should implement procedures to ensure that withdrawal dates are reported timely to the NSLDS. Views of Responsible Officials: Molloy University understands the finding and has devised a process to ensure that the correct withdrawal date is recorded National Student Loan Data System (NSLDS) with the 60-day window from the date of determination. In the finding, the withdrawals were reported within the window, but the effective dates reported were incorrect. We identified the issue and made the corrections, but the corrections were made outside the 60-day window. To address this, we will utilize our current practice of relying on error reports to address such errors, but we will run these reports at an increased frequency (bi-weekly) and have an additional staff member review the information. We will keep a file for each student withdrawal to show that our dates align in our system, the National Student Clearinghouse, and NSLDS within the required timeframe.
Show full finding ▾Hide full finding ▴Finding 2024-001 Special Tests and Provisions - Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (Assistance Listing #84.268) Federal Award Number: P268K241866 Federal Pell Grant Program (Assistance Listing #84.063) Federal Award Number: P063P231866 Federal Award Year: 2023-2024 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (“ED”) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (“NSLDS”) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: • Program enrollment status; • Program enrollment effective date; • Program begin date; • Published program length and measurement; and, • Classification of Instructional Program (“CIP”) code. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change). Context and Condition: From a selection of forty (40) students tested, we identified the following instance of noncompliance: 1) For two (2) students, the change in status was not submitted timely (within 60 days) to the NSLDS per the student records and internal documentation provided by the University. Cause: For the two (2) students, management entered the incorrect effective date of the respective student’s withdrawal status. The error was identified and corrected by management, however the updated effective date was not certified timely (within 60 days) to the NSLDS. Effect: The enrollment status for two (2) students were not reported timely to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: Yes. Recommendation: The University should implement procedures to ensure that withdrawal dates are reported timely to the NSLDS. Views of Responsible Officials: Molloy University understands the finding and has devised a process to ensure that the correct withdrawal date is recorded National Student Loan Data System (NSLDS) with the 60-day window from the date of determination. In the finding, the withdrawals were reported within the window, but the effective dates reported were incorrect. We identified the issue and made the corrections, but the corrections were made outside the 60-day window. To address this, we will utilize our current practice of relying on error reports to address such errors, but we will run these reports at an increased frequency (bi-weekly) and have an additional staff member review the information. We will keep a file for each student withdrawal to show that our dates align in our system, the National Student Clearinghouse, and NSLDS within the required timeframe.
Name of contact person responsible for corrective action: Marguerite Lane, Associate Vice President Enrollment Management Mlane@molloy.edu 516-323-4014 Corrective action: Molloy University understands the finding and has devised a process to ensure that the correct withdrawal date is recorded National Student Loan Data System (NSLDS) with the 60-day window from the date of determination. In the finding, the withdrawals were reported within the window, but the effective dates reported were incorrect. We identified the issue and made the corrections, but the corrections were made outside the 60-day window. To address this, we will utilize our current practice of relying on error reports to address such errors, but we will run these reports at an increased frequency (bi-weekly) and have an additional staff member review the information. We will keep a file for each student withdrawal to show that our dates align in our system, the National Student Clearinghouse, and NSLDS within the required timeframe. Proposed Completion Date: March 31, 2025
2023-001
FAC accepted this audit on March 29, 2024 — management decision was due September 29, 2024.
From a selection of forty (40) students tested, we identified the following instance of noncompliance: 1) For seven (7) students, the change in status was not submitted timely (within 60 days) to the NSLDS per the student records and internal documentation provided by the University. Cause: For students who withdrew at the end of the Spring 2023 term, but completed the full Spring semester, management did not report the status change until the start of the Fall 2023 term. Management determined that these students had the option to change their mind and enroll in Fall 2023 classes without being readmitted since these students did not miss a mandatory term. Therefore, students who completed the Spring 2023 term and subsequently withdrew were not reported to the NSLDS timely. Effect: The enrollment status for seven (7) students were not reported timely to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The University should update their policy regarding the reporting of Spring term withdrawals to ensure that these enrollment changes are reported timely to the NSLDS. Views of Responsible Officials: Molloy University understands the finding and has devised a process to ensure students who submit a request to withdraw after the completion of the current semester get processed manually in NSLDS once grades for the current semester have been submitted. This process supersedes our past practice of utilizing attendance data from faculty to verify that students are not attending prior to officially withdrawing them from the University. To aid in this updated practice, a separation coversheet will be utilized to provide a checklist of steps and internal signatures that will be completed for each student who indicates they wish to withdraw from the University. This will ensure that the withdrawal status is promptly provided within the required timeframe.
Show full finding ▾Hide full finding ▴Finding 2023-001 Special Tests and Provisions - Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (Assistance Listing #84.268) Federal Award Number: P268K201866 Federal Pell Grant Program (Assistance Listing #84.063) Federal Award Number: P063P191866 Federal Award Year: 2022-2023 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (“ED”) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (“NSLDS”) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: *Program enrollment status; *Program enrollment effective date; *Program begin date; *Published program length and measurement; and *Classification of Instructional Program (“CIP”) code. When a Direct Loan was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or a student who is enrolled at the institution and who received a loan under Title IV has changed his or her permanent address, the institution must report the change in its next updated Enrollment Reporting Roster file (due within 60 days of the change). Context and Condition: From a selection of forty (40) students tested, we identified the following instance of noncompliance: 1) For seven (7) students, the change in status was not submitted timely (within 60 days) to the NSLDS per the student records and internal documentation provided by the University. Cause: For students who withdrew at the end of the Spring 2023 term, but completed the full Spring semester, management did not report the status change until the start of the Fall 2023 term. Management determined that these students had the option to change their mind and enroll in Fall 2023 classes without being readmitted since these students did not miss a mandatory term. Therefore, students who completed the Spring 2023 term and subsequently withdrew were not reported to the NSLDS timely. Effect: The enrollment status for seven (7) students were not reported timely to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The University should update their policy regarding the reporting of Spring term withdrawals to ensure that these enrollment changes are reported timely to the NSLDS. Views of Responsible Officials: Molloy University understands the finding and has devised a process to ensure students who submit a request to withdraw after the completion of the current semester get processed manually in NSLDS once grades for the current semester have been submitted. This process supersedes our past practice of utilizing attendance data from faculty to verify that students are not attending prior to officially withdrawing them from the University. To aid in this updated practice, a separation coversheet will be utilized to provide a checklist of steps and internal signatures that will be completed for each student who indicates they wish to withdraw from the University. This will ensure that the withdrawal status is promptly provided within the required timeframe.
Corrective Action Plan For the Fiscal Year Ended June 30, 2023 Finding 2023-001 – Special Tests and Provisions – Enrollment Reporting Name of contact person responsible for corrective action: Linda Albanese, Vice President Enrollment Management; lalbanese@molloy.edu; 516-323-4025 Molloy University understands the finding and has devised a process to ensure students who submit a request to withdraw which is effective after the completion of the current semester get processed manually in NSLDS once the semester has ended. To aid in this updated practice, a documented procedure has been established that provides a checklist of steps and collection of internal signatures to be completed for each student who indicates they wish to withdraw from the University. Additionally, we will be engaging a consultant to perform a compliance review with the US Department of Education for Enrollment Reporting. This will ensure that the withdrawal status is promptly provided within the required timeframe. Proposed completion date: February 20, 2024
FAC accepted this audit on March 27, 2023 — management decision was due September 27, 2023.
From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For all forty (40) students, the certification date in the campus-level record data was not submitted to the NSLDS. 2) For seven (7) students, the status recorded within NSLDS was reported incorrectly per the student records and internal documentation provided by the University. Cause: The Department of Education requested that the University correct all errors noted during the prior year audit during the current year. Management went through a process to identify errors, maintain contemporaneous document required changes necessary to NSLDS records, and attempt to update the information in the NSLDS records. Management has indicated that due to errors experienced within the NSLDS system, the University was not able to access the system to accurately report this information during the year or correct information relating to prior years. Effect: Certification dates for all forty (40) students and the enrollment status for seven (7) students were not properly reported to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The University should continue to work with the NSLDS to identify a way to report the required changes in the NSLDS system so that the information included within the University?s systems is accurately reflected at NSLDS. Views of Responsible Officials: As soon as the suspension of the NSLDS Enrollment History Update functionality is lifted, Molloy will make the necessary updates. Molloy will run a separate report the day each enrollment submission is created to capture any student who withdraws the date the submission is run.
Show full finding ▾Hide full finding ▴Finding 2022-001 Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (CFDA #84.268) Federal Award Number: P268K201866 Federal Pell Grant Program (CFDA #84.063) Federal Award Number: P063P191866 Federal Award Year: 2021-2022 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (?ED?) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (?NSLDS?) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution?s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: * Program enrollment status; *Program enrollment effective date; *Program begin date; *Published program length and measurement; and, * Classification of Instructional Program (?CIP?) code. Context and Condition: From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For all forty (40) students, the certification date in the campus-level record data was not submitted to the NSLDS. 2) For seven (7) students, the status recorded within NSLDS was reported incorrectly per the student records and internal documentation provided by the University. Cause: The Department of Education requested that the University correct all errors noted during the prior year audit during the current year. Management went through a process to identify errors, maintain contemporaneous document required changes necessary to NSLDS records, and attempt to update the information in the NSLDS records. Management has indicated that due to errors experienced within the NSLDS system, the University was not able to access the system to accurately report this information during the year or correct information relating to prior years. Effect: Certification dates for all forty (40) students and the enrollment status for seven (7) students were not properly reported to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The University should continue to work with the NSLDS to identify a way to report the required changes in the NSLDS system so that the information included within the University?s systems is accurately reflected at NSLDS. Views of Responsible Officials: As soon as the suspension of the NSLDS Enrollment History Update functionality is lifted, Molloy will make the necessary updates. Molloy will run a separate report the day each enrollment submission is created to capture any student who withdraws the date the submission is run.
Corrective Action Plan Finding 2022-001 ? Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) University's response: We concur. Name of contact person responsible for corrective action: Linda Albanese, Vice President Enrollment Management Corrective action: In response to the Enrollment Reporting audit finding, Molloy University will continue to check the NSLDS homepage Announcement section multiple times per week for any notice that the Enrollment History Update page is functioning. We are also subscribed to email communications from Compliance & Data Ops Managing Director of the National Student Clearinghouse (NSC) and the New York State Financial Aid Administrators (NYSFAAA). The re opening of the Enrollment History page will be announced through any of these venues or by electronic announcement from the Federal Student Aid (FSA) Office of the U.S. Department of Education. While Molloy certification dates are correct in our student information system, Jenzabar, the certification date in the National Student Loan Data System (NSLDS) prints as MM/DD/YYYY or the current date because the new website is not working properly. This is an NSLDS issue, and the University was advised not to make any changes in the site at this time. As per guidance from FSA, Molloy has retained copies of all announcements as documentation for audit purposes. These electronic announcements highlight the issues relating to the retirement of the old NSLDS website and the launch of the new website. Electronic announcements between June and November 2022 identified enrollment functionality issues. And the update to the November announcement reported the enrollment roster dissemination delay. The latest electronic announcement in January 2023 confirmed that colleges were not able to comply with enrollment reporting requirements. While Molloy continues to monitor all updates regarding the site, the University has also proactively reached out to the NSLDS Customer Service Center. In Case #221208 000270 the reply, dated December 8, 2022, confirmed that the errors reflected in NSLDS were not the fault of Molloy, but rather due to the issues with the NSLDS website. As soon as the suspension of the NSLDS Enrollment History Update functionality is lifted, Molloy will make the necessary updates. Proposed Completion Date: As soon as the suspension of the NSLDS Enrollment History Update functionality is lifted, Molloy University will make the necessary updates.
FAC accepted this audit on September 26, 2022 — management decision was due March 26, 2023.
From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For twenty-three (23) students, the program begin dates that were reported to the NSLDS did not reflect the first day of the earliest semester in which such students began attending the respective programs being reported. Cause: 1) Due to the manner in which the College?s financial aid system has been programmed to report such information, the identified students? program begin dates were inaccurately reported to the NSLDS. Effect: The program begin dates for twenty-three (23) students were not properly reported to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: Yes. Recommendation: The College should implement procedures to ensure that students? program-level enrollment reporting data, including the program begin dates, are reported to the NSLDS accurately and in accordance with the NSLDS Enrollment Guide. Views of Responsible Officials: We agree with the finding. Molloy College?s record-keeping practices are being changed to fully comply with NSLDS reporting. The Registrar?s Office will be responsible to coordinate with our Student Information System (?SIS?) company and the internal Office of Technology and Institutional Effectiveness to ensure all data is correct and properly reported. Errors will be corrected in the SIS, NSC software and in NSLDS. The College (now University) began corrections and engaged a consultant to assist in the process. Upon review of our printout of the corrections on NSLDS, we saw that our correction was no longer there. We communicated with Dee Jones, Lead Specialist at NSLDS who informed University representative that our corrections were being overwritten with the wrong information. On June 15, 2022, ticket no. 1453599 had been created advising University representative that ?Due to the issue with the Enrollment History Update page any former students who are needing this correction, should be put on hold.? University representative called to get an update on 8/10/22 and NSLDS Customer Support Center confirmed that they are still having functions not working within the Enrollment section on NSLDS. The University continues to review and correct records on the University?s SIS system and documenting on paper to be ready to input when NSLDS advises us that their system is corrected and able to accept our changes.
Show full finding ▾Hide full finding ▴Finding 2021-002 Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (CFDA #84.268) Federal Award Number: P268K201866 Federal Pell Grant Program (CFDA #84.063) Federal Award Number: P063P191866 Federal Award Year: 2020-2021 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (?ED?) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (?NSLDS?) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution?s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: * Program enrollment status; *Program enrollment effective date; *Program begin date; *Published program length and measurement; and, * Classification of Instructional Program (?CIP?) code. Context and Condition: From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For twenty-three (23) students, the program begin dates that were reported to the NSLDS did not reflect the first day of the earliest semester in which such students began attending the respective programs being reported. Cause: 1) Due to the manner in which the College?s financial aid system has been programmed to report such information, the identified students? program begin dates were inaccurately reported to the NSLDS. Effect: The program begin dates for twenty-three (23) students were not properly reported to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: Yes. Recommendation: The College should implement procedures to ensure that students? program-level enrollment reporting data, including the program begin dates, are reported to the NSLDS accurately and in accordance with the NSLDS Enrollment Guide. Views of Responsible Officials: We agree with the finding. Molloy College?s record-keeping practices are being changed to fully comply with NSLDS reporting. The Registrar?s Office will be responsible to coordinate with our Student Information System (?SIS?) company and the internal Office of Technology and Institutional Effectiveness to ensure all data is correct and properly reported. Errors will be corrected in the SIS, NSC software and in NSLDS. The College (now University) began corrections and engaged a consultant to assist in the process. Upon review of our printout of the corrections on NSLDS, we saw that our correction was no longer there. We communicated with Dee Jones, Lead Specialist at NSLDS who informed University representative that our corrections were being overwritten with the wrong information. On June 15, 2022, ticket no. 1453599 had been created advising University representative that ?Due to the issue with the Enrollment History Update page any former students who are needing this correction, should be put on hold.? University representative called to get an update on 8/10/22 and NSLDS Customer Support Center confirmed that they are still having functions not working within the Enrollment section on NSLDS. The University continues to review and correct records on the University?s SIS system and documenting on paper to be ready to input when NSLDS advises us that their system is corrected and able to accept our changes.
Corrective Action Plan Finding 2021-002 ? Special Tests and Provisions ? Enrollment Reporting Name of contact person responsible for corrective action: Linda Albanese, Vice President Enrollment Management lalbanese@molloy.edu 516-323-4025 Corrective action: Molloy College (now University) began making corrections and they were overwritten on National Student Loan Data System (NSLDS). There is a functionality issue with the Enrollment History Update page on the site. All former students needing corrections were put on hold. The latest communication dated September 2, 2022 from Federal Student Aid confirms that the University should continue suspending its efforts until the functionality issue is resolved. Proposed Completion Date: June 30, 2023 (Contingent on hold) Prior Year Federal Award Findings and Questioned Costs Finding # 2020-001, Page # 47, Program Name Student Financial Assistance Cluster, Summary of Findings enrollment status changes for students who withdrew from the College (now University) were not reported to the NSLDS timely (i.e. within the 60-day timeframe). Status In-Process
2020-001
FAC accepted this audit on July 28, 2021 — management decision was due January 28, 2022.
From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For thirty-three (33) students, the program begin dates that were reported to the NSLDS did not reflect the first day of the earliest semester in which such students began attending the respective programs being reported. 2) For one (1) student, the College did not report the enrollment status change to the NSLDS for a student who graduated during fiscal year 2020. 3) For one (1) student, the College reported the incorrect program enrollment effective date to the NSLDS for the student?s Graduated status that was entered into during fiscal year 2020. Cause: 1) Due to the manner in which the College?s financial aid system has been programmed to report such information, the identified students? program begin dates were inaccurately reported to the NSLDS. 2) The NSLDS automatically removes students from enrollment reporting roster files after a school certifies a Graduated or Withdrawn status in two consecutive months. For a student who has graduated, schools that initially report a Withdrawn status must subsequently report the student as having graduated by certifying a Graduated status at the Campus-Level and/or Program-Level as appropriate. In this case, the school must add the student back to the enrollment reporting roster to report the Graduated status. The College initially reported a Withdrawn status for the identified student with an effective date in September 2019 and did not subsequently add back the student to the enrollment roster file and report the student?s Graduated status. 3) Due to the system functionality of the College?s third-party servicer for students enrolled in the Winter 2020 Intersession, the identified student?s program enrollment effective date of their Graduated status was inaccurately reported to the NSLDS. Effect: The program begin dates for thirty-three (33) students and the Graduated status?s program enrollment date for one (1) student were not properly reported to the NSLDS. Furthermore, the Graduated enrollment status for one (1) student was not reported to the NSDLS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The College should implement procedures to ensure that students? program-level enrollment reporting data, such as the published program length and measurement and CIP code, are reported to the NSLDS accurately and in accordance with the NSLDS Enrollment Guide. The College should also implement procedures to ensure that students for whom the College initially reported a Withdrawn status and then subsequently graduated have their Graduated statuses appropriately reported to the NSLDS. Views of Responsible Officials: We agree with the finding. Molloy College?s record-keeping practices are being changed to fully comply with NSLDS reporting. The Registrar?s Office will be responsible to coordinate with our Student Information System (?SIS?) company and the internal Office of Technology and Institutional Effectiveness to ensure all data is correct and properly reported. Errors will be corrected in the SIS, NSC software and in NSLDS.
Show full finding ▾Hide full finding ▴Finding 2020-001 Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (CFDA #84.268) Federal Award Number: P268K201866 Federal Pell Grant Program (CFDA #84.063) Federal Award Number: P063P191866 Federal Award Year: 2019-2020 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (?ED?) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (?NSLDS?) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution?s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: ? Program enrollment status; ? Program enrollment effective date; ? Program begin date; ? Published program length and measurement; and, ? Classification of Instructional Program (?CIP?) code. Context and Condition: From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For thirty-three (33) students, the program begin dates that were reported to the NSLDS did not reflect the first day of the earliest semester in which such students began attending the respective programs being reported. 2) For one (1) student, the College did not report the enrollment status change to the NSLDS for a student who graduated during fiscal year 2020. 3) For one (1) student, the College reported the incorrect program enrollment effective date to the NSLDS for the student?s Graduated status that was entered into during fiscal year 2020. Cause: 1) Due to the manner in which the College?s financial aid system has been programmed to report such information, the identified students? program begin dates were inaccurately reported to the NSLDS. 2) The NSLDS automatically removes students from enrollment reporting roster files after a school certifies a Graduated or Withdrawn status in two consecutive months. For a student who has graduated, schools that initially report a Withdrawn status must subsequently report the student as having graduated by certifying a Graduated status at the Campus-Level and/or Program-Level as appropriate. In this case, the school must add the student back to the enrollment reporting roster to report the Graduated status. The College initially reported a Withdrawn status for the identified student with an effective date in September 2019 and did not subsequently add back the student to the enrollment roster file and report the student?s Graduated status. 3) Due to the system functionality of the College?s third-party servicer for students enrolled in the Winter 2020 Intersession, the identified student?s program enrollment effective date of their Graduated status was inaccurately reported to the NSLDS. Effect: The program begin dates for thirty-three (33) students and the Graduated status?s program enrollment date for one (1) student were not properly reported to the NSLDS. Furthermore, the Graduated enrollment status for one (1) student was not reported to the NSDLS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The College should implement procedures to ensure that students? program-level enrollment reporting data, such as the published program length and measurement and CIP code, are reported to the NSLDS accurately and in accordance with the NSLDS Enrollment Guide. The College should also implement procedures to ensure that students for whom the College initially reported a Withdrawn status and then subsequently graduated have their Graduated statuses appropriately reported to the NSLDS. Views of Responsible Officials: We agree with the finding. Molloy College?s record-keeping practices are being changed to fully comply with NSLDS reporting. The Registrar?s Office will be responsible to coordinate with our Student Information System (?SIS?) company and the internal Office of Technology and Institutional Effectiveness to ensure all data is correct and properly reported. Errors will be corrected in the SIS, NSC software and in NSLDS.
Finding 2020-001 ? Special Tests and Provisions ? Enrollment Reporting Name of contact person responsible for corrective action: Linda Albanese, Vice President Enrollment Management lalbanese@molloy.edu 516.323.4025 Corrective action: Molloy College?s record-keeping practices are being changed to fully comply with NSLDS reporting. The Registrar?s Office will be responsible to coordinate with our Student Information System (?SIS?) company and the internal Office of Technology and Institutional Effectiveness to ensure all data is correct and properly reported. Errors will be corrected in the SIS, NSC software and in NSLDS. Proposed Completion Date: June 30, 2021
FAC accepted this audit on March 3, 2020 — management decision was due September 3, 2020.
From a selection of thirty (30) withdrawal students tested, we identified ten (10) students whose withdrawal statuses were reported to the NSLDS more than 60 days after the College?s dates of determination of those students? withdrawal statuses. Each of the ten (10) students identified were students who withdrew following the completion of the spring 2019 semester. The College performed a separate review of the remaining students who withdrew following the completion of the spring 2019 semester, which resulted in an additional twenty-seven (27) students whose withdrawal statuses were reported to the NSLDS more than 60 days after the College?s dates of determination of those students? withdrawal statuses. Cause: It has been the College?s policy not to submit student status transmission reports to the NSLDS during the summer, rather to include such enrollment status changes as part of their submissions in the fall. Effect: The withdrawal status of thirty seven (37) students was not reported to the NSLDS within the required timeframe. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The College should ensure that student status transmission reports are submitted to the NSLDS during the summer academic terms, as determined to be appropriate. Views of Responsible Officials:
Show full finding ▾Hide full finding ▴Finding 2019-001 Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (CFDA #84.268) Federal Award Number: P268K191866 Federal Pell Grant Program (CFDA #84.063) Federal Award Number: P063P181866 Federal Perkins Loan Program (CFDA #84.038) Federal Award Number: N/A Federal Award Year: 2018-2019 Criteria: Under the Pell grant and U.S. Department of Education (?ED?) loan programs, institutions must complete and return within 30 days the Enrollment Reporting roster file [formerly the Student Status Confirmation Report (?SSCR?)] placed in their Student Aid Internet Gateway (?SAIG?) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS (OMB No. 1845-0035). The institution determines how often it receives the Enrollment Reporting roster file with the default set at every 2 months, but the minimum is twice a year. Once received, the institution must update for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date, and submit the changes electronically through the batch method or the National Student Loan Data System (?NSLDS?) website. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. A student?s enrollment status determines eligibility for in-school status, deferment, and grace periods, as well as for the payment of interest subsidies to FFEL Program loan holders by ED. Enrollment Reporting in a timely and accurate manner is critical for effective management of the programs. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves-of-absence. Context and Condition: From a selection of thirty (30) withdrawal students tested, we identified ten (10) students whose withdrawal statuses were reported to the NSLDS more than 60 days after the College?s dates of determination of those students? withdrawal statuses. Each of the ten (10) students identified were students who withdrew following the completion of the spring 2019 semester. The College performed a separate review of the remaining students who withdrew following the completion of the spring 2019 semester, which resulted in an additional twenty-seven (27) students whose withdrawal statuses were reported to the NSLDS more than 60 days after the College?s dates of determination of those students? withdrawal statuses. Cause: It has been the College?s policy not to submit student status transmission reports to the NSLDS during the summer, rather to include such enrollment status changes as part of their submissions in the fall. Effect: The withdrawal status of thirty seven (37) students was not reported to the NSLDS within the required timeframe. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The College should ensure that student status transmission reports are submitted to the NSLDS during the summer academic terms, as determined to be appropriate. Views of Responsible Officials:
Molloy College agrees with the finding on non-timely enrollment status change reporting between Spring and Fall terms to the National Student Loan Data System (NSLDS) for federal financial assistance recipients with status changes. The Molloy College Registrar?s Office immediately began a due diligence study during the audit process to aid in assuring full compliance in correcting this finding. The review found that students who officially withdrew after Spring term and were not returning in Fall were not reported to the NSLDS within 60 days. There was a combined total of thirty-seven (37) instances from the audit findings and the self-study of student status changes for withdrawals that should have been reported to the NSLDS in fiscal year 2018/2019. The college uses a third party servicer, the National Student Clearinghouse (NSC), which updates changes to the NSLDS. The Registrar?s Office will update individual student status changes for official withdrawals on a timely basis in the NSC ?Student Lookup? for ?Withdrawn? status. Reporting will be monitored to assure the NSLDS receives accurate and timely submission of status changes within 60 days of the status change.
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