CITY OF MALDEN

2021-001 U.S. Department of Agriculture Child Nutrition Cluster ? CFDA 10.555 & 10.559 Criteria: Per 7 CFR Part 225.9 (d)(5), the City?s must retain records that support its claims for meal reimbursements. Condition: The City?s school lunch office could not locate the daily tally sheets that support meals claimed for six school days. Further, other daily meals claimed did not agree with the underlying tally sheets. Cause: The missing claims were due to a change in staff and the meal differences were due to a lack of reconciliation procedures by the school lunch office. Effect: Meals were claimed for reimbursement for which supporting documentation is not maintained. Questioned Costs: $30,266 Repeat Finding from Prior Year: No Recommendation: The City should implement procedures to maintain supporting documentation for all meals claimed and to perform a reconciliation between the amounts claimed and the supporting documentation prior to submitting for reimbursement. Views of Responsible Official: Management agrees with the finding.

Finding 2021-001 Condition: The City should implement procedures to maintain supporting documentation for all meals claimed and to perform a reconciliation between the amounts claimed and the supporting documentation prior to submitting for reimbursement. Corrective Action Planned: Malden Public Schools will ensure that all supporting documentation for all meal claims are filed correctly and stored in a secure location. We will also ensure that proper reconciliations are done prior to submitting a claim. Anticipated Completion Date: 2021-2022 school year Contact: Toni Mertz, Director of Finance and Operations, Malden Public Schools