EIN: 010556446
UEI: VT5DY5MWRLS9
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 13, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 13, 2026 (52 days from today).
What is a management decision? →Condition and Criteria: Periodically throughout the year a journal entry was recorded that allocated additional payroll to the grant for certain personnel which was based on management’s estimates and not on approved time sheets. Management identified these employees’ time sheets were not being accurately completed and, periodically, estimated the additional time they believed was spent on the grant but not recorded on the approved time sheets. Questioned Cost: $57,425. Cause: The employees improperly completed their time sheets and those responsible for reviewing and approving the time sheets did not detect and correct the improperly recorded time. Effect: It cannot be verified that the employees worked these additional hours that were billed to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Show full finding ▾Hide full finding ▴Condition and Criteria: Periodically throughout the year a journal entry was recorded that allocated additional payroll to the grant for certain personnel which was based on management’s estimates and not on approved time sheets. Management identified these employees’ time sheets were not being accurately completed and, periodically, estimated the additional time they believed was spent on the grant but not recorded on the approved time sheets. Questioned Cost: $57,425. Cause: The employees improperly completed their time sheets and those responsible for reviewing and approving the time sheets did not detect and correct the improperly recorded time. Effect: It cannot be verified that the employees worked these additional hours that were billed to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Views of Responsible Officials and Planned Corrective Action: While QARI concurs with the need to strengthen timekeeping documentation practices, we respectfully note that the matter identified reflects procedural and documentation deficiencies, not misuse or misallocation of grant funds. Through an internal review conducted in response to this finding, management confirmed that the personnel in question were performing allowable and allocable grant-related activities, supported by calendar records and project deliverables. Due to gaps in timekeeping procedures, approved timesheets did not fully capture all grant-related effort. Management recorded journal entries to align payroll charges with actual programmatic work performed, based on supervisory knowledge of staff assignments and workload. These entries were intended to ensure costs were properly aligned with grant activities, not to overcharge the grant. The underlying causes of this issue include: 1) Inconsistent understanding of federal documentation requirements from staff; 2) Insufficient secondary review procedures to identify and/or correct errors at the time of submission; 3) Functional limitations of our time tracking system that did not fully support multi-grant allocations. QARI maintains that the costs charged were reasonable, allowable, and incurred in support of the grant’s objectives. Corrective actions already implemented or in progress include: 1) Organization-wide training on federal timekeeping and effort reporting requirements; 2)Enhanced supervisory review and approval protocols to ensure accuracy and completeness prior to payroll processing; 3) Strengthened internal controls and updated procedures to ensure that only hours supported by compliant timesheets are charged directly to grants. QARI is committed to full compliance with federal documentation standards and has taken proactive steps to ensure that all payroll charges are fully supported, verifiable, and consistent with best practices.
2024-004
Condition and Criteria: The payroll charged to the grant, relating to employees who are not 100% allocated to the grant, for April 2025, May 2025 and June 2025 could not be supported by approved time sheets. The payroll for these months were allocated based on payroll percentages from the budget instead of actual hours incurred by the employees. Questioned Cost: $56,212. Cause: Limitations of new time tracking system. Effect: It cannot be verified that the employees worked the hours billed to the grant. Auditor’s Recommendation: The Organization should use a time tracking system that requires employees to complete time sheets every pay period that encompasses both their federally funded and non-federally funded work. In addition, the system should provide for approvals of the employees’ time sheets by an appropriate person.
Show full finding ▾Hide full finding ▴Condition and Criteria: The payroll charged to the grant, relating to employees who are not 100% allocated to the grant, for April 2025, May 2025 and June 2025 could not be supported by approved time sheets. The payroll for these months were allocated based on payroll percentages from the budget instead of actual hours incurred by the employees. Questioned Cost: $56,212. Cause: Limitations of new time tracking system. Effect: It cannot be verified that the employees worked the hours billed to the grant. Auditor’s Recommendation: The Organization should use a time tracking system that requires employees to complete time sheets every pay period that encompasses both their federally funded and non-federally funded work. In addition, the system should provide for approvals of the employees’ time sheets by an appropriate person.
Views of Responsible Officials and Planned Corrective Action: While QARI concurs with the need for fully compliant time and effort documentation, the issue identified reflects limitations during the initial implementation of a new payroll system, not misuse of grant funds. QARI implemented a new payroll and timekeeping system in April 2025 to correct undercoding and allocation issues in the prior system. During the transition period (April–June 2025), payroll was allocated using budget-based percentages while staff clocked in and out and supervisors monitored work assignments to ensure time was spent on allowable grant activities. QARI’s internal review confirms that employees charged to the grant performed allowable and allocable work; however, the system configuration did not fully capture employee-level allocations by funding source during this implementation phase. Corrective actions include: 1) Reconstruction of manual timesheets for April–June 2025, supported by calendars and program records, with employee attestation and supervisory approval; 2) Reconfiguration of the payroll system to require employee self-allocation of actual hours worked each pay period; 3) Enhanced supervisory review and internal controls. The questioned costs reflect a temporary documentation gap during system transition, not unsupported or inappropriate expenditures. QARI has taken corrective action to ensure full compliance going forward.
Condition and Criteria: Federal funds deposits were not immediately (within three days of the request) disbursed. Federal funds deposits must be disbursed for immediate obligations of the Federal programs within three days of requesting the Federal funds. Cause: Oversight by the Organization. Effect: Failure to disburse Federal funds promptly could result in the Company having excess Federal funds on hand and being required to remit excess interest. Auditor’s Recommendation: The Company should develop and implement policies and procedures to verify that the Federal funds drawn down are only for immediate Federal program cash needs.
Show full finding ▾Hide full finding ▴Condition and Criteria: Federal funds deposits were not immediately (within three days of the request) disbursed. Federal funds deposits must be disbursed for immediate obligations of the Federal programs within three days of requesting the Federal funds. Cause: Oversight by the Organization. Effect: Failure to disburse Federal funds promptly could result in the Company having excess Federal funds on hand and being required to remit excess interest. Auditor’s Recommendation: The Company should develop and implement policies and procedures to verify that the Federal funds drawn down are only for immediate Federal program cash needs.
Views of Responsible Officials and Planned Corrective Action: QARI agrees with the finding and will implement policies and procedures to draw down Federal funds only for its immediate Federal program cash needs. The timing of the drawdown in FY2025 reflected a conservative cash management decision made to ensure continuity of program operations and payroll given uncertainty about delays in accessing Federal funds. As a result, Federal funds were not fully disbursed within the required timeframe. This approach was intended to safeguard program delivery and did not result in misuse of funds. QARI has updated its cash management procedures to ensure that future Federal drawdowns are limited to immediate Federal program cash needs and are disbursed within required timelines. Management oversight has been strengthened to monitor drawdown timing and maintain ongoing compliance with Federal cash management requirements.
2024-006
Condition and Criteria: The Office of Management and Budget’s (“OMB”) Uniform Guidance (“UG”) requires entities to have written policies and procedures surrounding the management of their award funds. It was noted that the Company did not have written policies and procedures surrounding job descriptions, procurement and contracts (micro purchases, small purchases and simplified acquisitions), suspension and debarment, conflict of interest statement, cash management (including disbursing Federal funds within three days of request) and eligibility. Cause: The Organization has many policies and procedures in place, however, they were unaware they were required to be documented in writing. Effect: The Organization is not in compliance with the UG requirements. Auditor’s Recommendation: The Organization should document in writing all policies and procedures relating to the Federal grants.
Show full finding ▾Hide full finding ▴Condition and Criteria: The Office of Management and Budget’s (“OMB”) Uniform Guidance (“UG”) requires entities to have written policies and procedures surrounding the management of their award funds. It was noted that the Company did not have written policies and procedures surrounding job descriptions, procurement and contracts (micro purchases, small purchases and simplified acquisitions), suspension and debarment, conflict of interest statement, cash management (including disbursing Federal funds within three days of request) and eligibility. Cause: The Organization has many policies and procedures in place, however, they were unaware they were required to be documented in writing. Effect: The Organization is not in compliance with the UG requirements. Auditor’s Recommendation: The Organization should document in writing all policies and procedures relating to the Federal grants.
Views of Responsible Officials and Planned Corrective Action: QARI maintains an approved Financial Policies and Procedures Manual that was reviewed and accepted by Federal agencies in FY2025. While many required practices were already in place and operationalized, the auditors identified areas where written documentation could be strengthened or made more explicit. QARI has since updated its policies to include: 1) Explicit conflict of interest disclosure requirements for partners (consistent with existing annual Board disclosures); 2) Documented procedures to verify that vendors are not suspended or debarred. QARI remains transparent with Federal awarding agencies through required annual grant and budget review processes, and all vendors engaged under Federal awards are included in and approved through the official grant budget. These updates ensure full written compliance with OMB Uniform Guidance requirements and strengthen existing internal controls.
2024-007
ondition and Criteria: QARI is required to enroll participants in the program according to specific requirements. The original participant’s paperwork detailing these specific requirements was not retained by the Organization, therefore, we could not test that the submitted information was accurate. In addition, the eligibility determinations are not periodically reviewed by management to ensure eligibility information is properly obtained and only eligible participants are admitted into the program. Cause: Oversight by the Organization. Effect: The lack of retention of participant paperwork and the absence of periodic reviews of eligibility determinations may lead to incorrect information being recorded and the admission of ineligible participants into the program. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that original information is retained and that management performs periodic reviews of the eligibility determinations to ensure only eligible participants are admitted to the program.
Show full finding ▾Hide full finding ▴ondition and Criteria: QARI is required to enroll participants in the program according to specific requirements. The original participant’s paperwork detailing these specific requirements was not retained by the Organization, therefore, we could not test that the submitted information was accurate. In addition, the eligibility determinations are not periodically reviewed by management to ensure eligibility information is properly obtained and only eligible participants are admitted into the program. Cause: Oversight by the Organization. Effect: The lack of retention of participant paperwork and the absence of periodic reviews of eligibility determinations may lead to incorrect information being recorded and the admission of ineligible participants into the program. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that original information is retained and that management performs periodic reviews of the eligibility determinations to ensure only eligible participants are admitted to the program.
Views of Responsible Officials and Planned Corrective Action: QARI acknowledges the finding and has developed and implemented policies and procedures to ensure that all participant information is retained and for management to perform and document periodic reviews of eligibility determinations. While eligibility documentation was collected at intake, original records were not retained in a centralized system and the organization has since implemented a new data tracking and management system (DPP Express) in FY2026. QARI confirms that all participants enrolled in the program met eligibility requirements and that all required data has been accurately submitted to the Diabetes Prevention Recognition Program (DPRP) in accordance with CDC requirements to maintain Pending Recognition status. To address the finding, QARI has implemented the following corrective actions: 1) Standardized procedures to ensure original participant eligibility documentation is retained within the data management system; 2) Management-level periodic reviews of eligibility determinations, with documented oversight; 3) Cross-training and role clarification to ensure continuity in data collection and record retention despite staffing changes. These actions will strengthen documentation practices while maintaining the integrity and compliance of QARI’s program enrollment and reporting processes.
2024-009
FAC accepted this audit on March 31, 2025 — management decision was due October 1, 2025.
Condition and Criteria: Misstatements were identified relating to retained earnings, accrued expenses and deferred revenue for which we proposed adjusting journal entries. These adjustments had not been identified by the Organization’s internal control. Cause: The Organization had several changes of personnel in the accounting department. Effect: The Organization’s reported year-end balances were not accurate. Auditor’s Recommendation: The Organization should retain the services of someone with the proper skill, knowledge and experience to ensure that the Organization’s reported numbers are accurate at all times. Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding, we want to emphasize our review indicates all transactions were handled with appropriate intent. The identified adjustments were primarily due to timing of personnel transitions on our accounting department. To further strengthen our financial reporting processes, we have subsequently hired a new controller with extensive nonprofit accounting experience. This addition to our team will help ensure continued accuracy in financial reporting while maintaining strong internal controls.
Show full finding ▾Hide full finding ▴Condition and Criteria: Misstatements were identified relating to retained earnings, accrued expenses and deferred revenue for which we proposed adjusting journal entries. These adjustments had not been identified by the Organization’s internal control. Cause: The Organization had several changes of personnel in the accounting department. Effect: The Organization’s reported year-end balances were not accurate. Auditor’s Recommendation: The Organization should retain the services of someone with the proper skill, knowledge and experience to ensure that the Organization’s reported numbers are accurate at all times. Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding, we want to emphasize our review indicates all transactions were handled with appropriate intent. The identified adjustments were primarily due to timing of personnel transitions on our accounting department. To further strengthen our financial reporting processes, we have subsequently hired a new controller with extensive nonprofit accounting experience. This addition to our team will help ensure continued accuracy in financial reporting while maintaining strong internal controls.
Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding, we want to emphasize our review indicates all transactions were handled with appropriate intent. The identified adjustments were primarily due to timing of personnel transitions on our accounting department. To further strengthen our financial reporting processes, we have subsequently hired a new controller with extensive nonprofit accounting experience. This addition to our team will help ensure continued accuracy in financial reporting while maintaining strong internal controls.
Condition and Criteria: A monthly journal entry was recorded for nine months that allocated additional payroll to the grant which was based on management’s estimates and not on approved time sheets. Management identified the time sheets were not being accurately filled out and, on a monthly basis estimated the additional time they believed was spent on the grant but not recorded in the approved time sheets. Questioned Cost: $75,000. Cause: The employees improperly completed their time sheets and those responsible for reviewing and approving the time sheets did not detect and correct the improperly recorded time. Effect: It cannot be verified that the employees worked these additional hours that were billed to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Show full finding ▾Hide full finding ▴Condition and Criteria: A monthly journal entry was recorded for nine months that allocated additional payroll to the grant which was based on management’s estimates and not on approved time sheets. Management identified the time sheets were not being accurately filled out and, on a monthly basis estimated the additional time they believed was spent on the grant but not recorded in the approved time sheets. Questioned Cost: $75,000. Cause: The employees improperly completed their time sheets and those responsible for reviewing and approving the time sheets did not detect and correct the improperly recorded time. Effect: It cannot be verified that the employees worked these additional hours that were billed to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding regarding timesheet the identified documentation issues stemmed from procedural gaps in our timekeeping processes rather than any misuse of funds. Our internal review confirms employees dedicated appropriate time to grant activities, but our timecard reporting system did not adequately capture this effort due to: 1. Staff’s incomplete understanding of federal documentation requirements 2. Need for enhanced timesheet review protocols 3. Limitations of our current time tracking system To strengthen our processes, we are: 1. Implementing a new time tracking system better aligned with federal requirements 2. Providing comprehensive training to all employees on proper time reporting 3. Training supervisors on thorough timesheet review procedures 4. Enhancing our internal controls around time documentation These improvements will ensure our documentation fully supports the valuable grant-funded services we provide to the community
Condition and Criteria: If an employee was designated as part of the “CDC department”, all of their sick, holiday and vacation hours were charged to the grant as direct labor. Questioned Cost: $28,145. Cause: The Organization was unaware that only actual hours worked on the grant should be charged to the grant as direct labor and that “indirect” labor is captured in the fringe benefit rate. Effect: Sick, holiday and vacation wages were incorrectly charged to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. The Organization is transitioning to a new Time & Attendance system, which will address these issues.
Show full finding ▾Hide full finding ▴Condition and Criteria: If an employee was designated as part of the “CDC department”, all of their sick, holiday and vacation hours were charged to the grant as direct labor. Questioned Cost: $28,145. Cause: The Organization was unaware that only actual hours worked on the grant should be charged to the grant as direct labor and that “indirect” labor is captured in the fringe benefit rate. Effect: Sick, holiday and vacation wages were incorrectly charged to the grant. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. The Organization is transitioning to a new Time & Attendance system, which will address these issues.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. The Organization is transitioning to a new Time & Attendance system, which will address these issues.
Material Weakness: As discussed at Finding 2024-02, a monthly journal entry was recorded for nine months that allocated additional payroll to the grant which was based on management’s estimates and not on approved time sheets. Management determined that the time sheets were not being properly completed and estimated, on a monthly basis, the additional amount time they believed was incurred on the grant and not captured in the approved time sheets. The Organization should ensure that all employees working on federal grants and those charged with the responsibility of approving the time sheets, have the appropriate training to understand how to accurately record time and the importance of doing so.
Show full finding ▾Hide full finding ▴Material Weakness: As discussed at Finding 2024-02, a monthly journal entry was recorded for nine months that allocated additional payroll to the grant which was based on management’s estimates and not on approved time sheets. Management determined that the time sheets were not being properly completed and estimated, on a monthly basis, the additional amount time they believed was incurred on the grant and not captured in the approved time sheets. The Organization should ensure that all employees working on federal grants and those charged with the responsibility of approving the time sheets, have the appropriate training to understand how to accurately record time and the importance of doing so.
Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding, we want to emphasize our review indicates all transactions were handled with appropriate intent. The identified adjustments were primarily due to timing of personnel transitions on our accounting department. To further strengthen our financial reporting processes, we have subsequently hired a new controller with extensive nonprofit accounting experience. This addition to our team Views of Responsible Officials and Planned Corrective Action: While Quincy Asian Resources, Inc. concurs with the ultimate outcome identified in the finding regarding timesheet the identified documentation issues stemmed from procedural gaps in our timekeeping processes rather than any misuse of funds. Our internal review confirms employees dedicated appropriate time to grant activities, but our timecard reporting system did not adequately capture this effort due to: 1. Staff’s incomplete understanding of federal documentation requirements 2. Need for enhanced timesheet review protocols 3. Limitations of our current time tracking system To strengthen our processes, we are: 1. Implementing a new time tracking system better aligned with federal requirements 2. Providing comprehensive training to all employees on proper time reporting 3. Training supervisors on thorough timesheet review procedures 4. Enhancing our internal controls around time documentation These improvements will ensure our documentation fully supports the valuable grant-funded services we provide to the community
Significant Deficiency: As discussed at Finding 2024-03, if an employee was designated as part of the “CDC department”, all of their sick, holiday and vacation hours were charged to the grant as direct labor. Policies and procedures should be developed and implemented to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Show full finding ▾Hide full finding ▴Significant Deficiency: As discussed at Finding 2024-03, if an employee was designated as part of the “CDC department”, all of their sick, holiday and vacation hours were charged to the grant as direct labor. Policies and procedures should be developed and implemented to ensure that only actual hours spent working on the grant are charged to the grant as direct labor.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that only actual hours spent working on the grant are charged to the grant as direct labor. The Organization is transitioning to a new Time & Attendance system, which will address these issues.
Condition and Criteria: Federal funds deposits were not immediately (within three days of the request) disbursed. Federal funds deposits must be disbursed for immediate obligations of the Federal programs within three days of requesting the Federal funds. Cause: Oversight by the Organization. Effect: Failure to disburse Federal funds promptly could result the Company having excess Federal funds on hand and being required to remit excess interest. Auditor’s Recommendation: The Company should develop and implement policies and procedures to verify that the Federal funds drawn down are only for immediate Federal program cash needs. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will implement policies and procedures to draw down Federal funds only for its immediate Federal program cash needs.
Show full finding ▾Hide full finding ▴Condition and Criteria: Federal funds deposits were not immediately (within three days of the request) disbursed. Federal funds deposits must be disbursed for immediate obligations of the Federal programs within three days of requesting the Federal funds. Cause: Oversight by the Organization. Effect: Failure to disburse Federal funds promptly could result the Company having excess Federal funds on hand and being required to remit excess interest. Auditor’s Recommendation: The Company should develop and implement policies and procedures to verify that the Federal funds drawn down are only for immediate Federal program cash needs. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will implement policies and procedures to draw down Federal funds only for its immediate Federal program cash needs.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will implement policies and procedures to draw down Federal funds only for its immediate Federal program cash needs.
Condition and Criteria: The Office of Management and Budget’s (“OMB”) Uniform Guidance (“UG”) requires entities to have written policies and procedures surrounding the management of their award funds. It was noted that the Company did not have written policies and procedures surrounding job descriptions, procurement and contracts (micro purchases, small purchases and simplified acquisitions), suspension and debarment, conflict of interest statement, cash management (including disbursing Federal funds within three days of request) and eligibility. Cause: The Organization has many policies and procedures in place however, they were unaware they were required to be documented in writing. Effect: The Organization is not in compliance with the UG requirements. Auditor’s Recommendation: The Organization should document in writing all policies and procedures relating to the Federal grants. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and has developed written documentation of the policies and procedures surrounding the Federal grants.
Show full finding ▾Hide full finding ▴Condition and Criteria: The Office of Management and Budget’s (“OMB”) Uniform Guidance (“UG”) requires entities to have written policies and procedures surrounding the management of their award funds. It was noted that the Company did not have written policies and procedures surrounding job descriptions, procurement and contracts (micro purchases, small purchases and simplified acquisitions), suspension and debarment, conflict of interest statement, cash management (including disbursing Federal funds within three days of request) and eligibility. Cause: The Organization has many policies and procedures in place however, they were unaware they were required to be documented in writing. Effect: The Organization is not in compliance with the UG requirements. Auditor’s Recommendation: The Organization should document in writing all policies and procedures relating to the Federal grants. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and has developed written documentation of the policies and procedures surrounding the Federal grants.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and has developed written documentation of the policies and procedures surrounding the Federal grants.
Condition and Criteria: The OMB’s UG provides that an entity must have and use documented procurement procedures. The methods of procurement differ based on the amount of the procurement (micro-purchase, small purchase, or a simplified acquisition). In addition, UG prohibits the purchase of goods or services with any debarred or suspended party. The Organization does not have procurement procedures in place that are in compliance with the UG requirements including procedures to verify that vendors providing goods and services to the Federal grants have not been suspended or debarred from Federal procurements or contracts. Cause: The Organization was unaware of these requirements. Effect: The Organization is not in compliance with the UG requirements. In addition, any costs associated with a suspended or debarred party could be unallowable. Auditor’s Recommendation: The Organization should develop and implement policies and procedures relating to the different levels of procurement as well as prohibiting procurement with a debarred or suspended party(including verifying that vendors are not included on System for Award Management (SAM) site as ineligible). Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. acknowledges the finding and will create, implement, and document policies and procedures to ensure all procurement activities comply with UG requirements. This will include written documentation of the policies and procedures related to the federal grants.
Show full finding ▾Hide full finding ▴Condition and Criteria: The OMB’s UG provides that an entity must have and use documented procurement procedures. The methods of procurement differ based on the amount of the procurement (micro-purchase, small purchase, or a simplified acquisition). In addition, UG prohibits the purchase of goods or services with any debarred or suspended party. The Organization does not have procurement procedures in place that are in compliance with the UG requirements including procedures to verify that vendors providing goods and services to the Federal grants have not been suspended or debarred from Federal procurements or contracts. Cause: The Organization was unaware of these requirements. Effect: The Organization is not in compliance with the UG requirements. In addition, any costs associated with a suspended or debarred party could be unallowable. Auditor’s Recommendation: The Organization should develop and implement policies and procedures relating to the different levels of procurement as well as prohibiting procurement with a debarred or suspended party(including verifying that vendors are not included on System for Award Management (SAM) site as ineligible). Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. acknowledges the finding and will create, implement, and document policies and procedures to ensure all procurement activities comply with UG requirements. This will include written documentation of the policies and procedures related to the federal grants.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. acknowledges the finding and will create, implement, and document policies and procedures to ensure all procurement activities comply with UG requirements. This will include written documentation of the policies and procedures related to the federal grants.
Condition and Criteria: Quincy Asian Resources, Inc. is required to enroll participants according to specific requirements. The original participant’s paperwork detailing these specific requirements was not retained by the Organization, therefore, we could not test that the submitted information was accurate. In addition, the eligibility determinations are not periodically reviewed by management to ensure eligibility information is properly obtained and only eligible participants are admitted into the program. Cause: Oversight by the Organization. Effect: The lack of retention of participant paperwork and the absence of periodic reviews of eligibility determinations may lead to incorrect information being recorded and the admission of ineligible participants into the program. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that original information is retained and that management performs periodic reviews of the eligibility determinations to ensure only eligible participants are admitted to the program. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that all participant information is retained and for management to perform and document periodic reviews of eligibility determinations. As required to maintain the Organization’s Pending Recognition status with the Diabetes Prevention Recognition Program (DPRP), Quincy Asian Resources, Inc. has complied with all data collection and reporting requirements.
Show full finding ▾Hide full finding ▴Condition and Criteria: Quincy Asian Resources, Inc. is required to enroll participants according to specific requirements. The original participant’s paperwork detailing these specific requirements was not retained by the Organization, therefore, we could not test that the submitted information was accurate. In addition, the eligibility determinations are not periodically reviewed by management to ensure eligibility information is properly obtained and only eligible participants are admitted into the program. Cause: Oversight by the Organization. Effect: The lack of retention of participant paperwork and the absence of periodic reviews of eligibility determinations may lead to incorrect information being recorded and the admission of ineligible participants into the program. Auditor’s Recommendation: The Organization should develop and implement policies and procedures to ensure that original information is retained and that management performs periodic reviews of the eligibility determinations to ensure only eligible participants are admitted to the program. Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that all participant information is retained and for management to perform and document periodic reviews of eligibility determinations. As required to maintain the Organization’s Pending Recognition status with the Diabetes Prevention Recognition Program (DPRP), Quincy Asian Resources, Inc. has complied with all data collection and reporting requirements.
Views of Responsible Officials and Planned Corrective Action: Quincy Asian Resources, Inc. agrees with the finding and will develop and implement policies and procedures to ensure that all participant information is retained and for management to perform and document periodic reviews of eligibility determinations. As required to maintain the Organization’s Pending Recognition status with the Diabetes Prevention Recognition Program (DPRP), Quincy Asian Resources, Inc. has complied with all data collection and reporting requirements.
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