Maine Mobile Health Program

2021-001 - Internal Control Over Procurement Federal Program Information: Department of Health and Human Services ALN ? 93.224/93.527 ? Health Centers Program Cluster Criteria: The following CFR(s) apply to this finding: 2 CFR section 200.318 through 200.326. Condition: During audit procedures, it was identified that the entity did not have a procurement policy consistent with federal compliance standards. Cause: The entity?s procurement policy were not updated to comply with Uniform Guidance to include the following: avoiding unnecessary or duplicative purchases, contract provisions in accordance with 2 CFR 200 Appendix II, and procedures for verifying suspension and department status. Effect: Procurements might not conform to applicable Federal law. Identification of Questioned Costs: None identified. Context: A review was conducted of the entity?s procurement policy and the policy was not in compliance with Uniform Guidance. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the entity adopt a procurement policy that is in compliance with Uniform Guidance and that the entity implement internal control processes and procedures to ensure that the adopted policy is followed. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the entity.

Contact Person Responsible for Corrective Action (s): CARLA JUPITER, Esq. Finance Director Concerning Finding 2021-001 Corrective Action: Maine Mobile Health Program, Inc. (MMHP) will participate in a COMPLIANCE PROGRAM POLICIES AND PROCEDURES: BASICS AND BEST PRACTICES training presented by with Feldesman, Tucker, Leifer & Fidell, LLP to update our procurement standards to comply with Uniform Guidance. MMHP will continue to work with HRSA and its outside auditors to comply with Uniform Guidance. Anticipated Completion Date: 6/30/2022

2021-002 - Internal Control Over Procurement Federal Program Information: Department of Health and Human Services ALN ? 93.224/93.527 ? Health Centers Program Cluster Criteria: The following CFR(s) apply to this finding: 2 CFR section 200.318 through 200.326. Condition: During audit procedures, it was identified that the entity did not maintain records sufficient to detail the history of procurement. Cause: The entity did not maintain records sufficient to detail the history of procurement, including suspension and debarment search, rationale method of procurement, contract type, basis for contractor selection, and basis for contract price. Effect: Procurements might not conform to applicable Federal law. Identification of Questioned Costs: None identified. Context: A review was conducted of the entity?s procurement records and the records were not in compliance with Uniform Guidance. Repeat Finding: This is not a repeat finding. Recommendation: It is recommended that the entity maintain procurement records that are in compliance with Uniform Guidance and that the entity implement internal control processes and procedures to ensure that the procurement records are maintained. Views of Responsible Officials and Corrective Action Plan: Please see the Corrective Action Plan issued by the entity.

Contact Person Responsible for Corrective Action (s): CARLA JUPITER, Esq. Finance Director Concerning Finding 2021-002 Corrective Action: Maine Mobile Health Program, Inc. (MMHP) will participate in a COMPLIANCE PROGRAM POLICIES AND PROCEDURES: BASICS AND BEST PRACTICES training presented by with Feldesman, Tucker, Leifer & Fidell, LLP to update our procurement standards to comply with Uniform Guidance. MMHP will continue to work with HRSA and its outside auditors to comply with Uniform Guidance. Anticipated Completion Date: 6/30/2022